Minutes of the Board of Directors
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2011

February 27

Meeting was called to order by President John McElroy following the 10:40 AM adjournment of the annual meeting.

A quorum was present.

Board Members present: John McElroy, Tim Baker, Martha Ann Haile, Howard Miller, Barbara Pacheco, and Quay Peters.

Election of Officers
Barbara Pacheco proposed John McElroy as President which was seconded by Martha Ann Haile. Tim Baker nominated Quay Peters as Secretary which was seconded by Martha Ann Haile. Tim Baker nominated Lisa Palmer as Vice President which was seconded by Howard Miller. Barbara Pacheco nominated Tim Baker as Treasurer which was seconded by Howard Miller. The proposed officers were approved.

Community Recycling
The Board will decide whether or not to begin recycling for the Huntington community.

Dryer Vent Cleaning
Huntington unit dryer vent cleaning needs to be done.
• The company doing the cleaning needs inside and roof access to units.
o Captains for groups of units would solicit keys from residents, allow the cleaners access to the units, and oversee the vent cleaning.
• The cleaning company will replace defective dryer hoses if the unit owner pays for the hose.
• It would be nice to have a social event after the vents are cleaned as we did last time.
• President John McElroy approved Barbara Pacheco to make arrangements for Huntington unit dryer vent cleaning.

Adjourn
Meeting was adjourned by President John McElroy at 10:54 AM.

Respectively Submitted:
Quay Peters
Secretary

June 19

I. Call to order and establishment of a quorum
Board Members Present: John McElroy (#26), Tim Baker (#16), Martha Ann Haile (#22), Barbara Cronin (#6), Harold Miller (#25),Quay Peters (#19).
Residents Present: Dave Egbert (#4)
The meeting was called to order by President John McElroy at 11:04 AM.

II. Minutes 2/27/11 Board of Directors’ meeting
Tim Baker moved that the 2/27/11 Board of Directors’ meeting minutes be approved as sent. Martha Ann Haile seconded the motion. The motion was passed.

III. Committee Reports

a. Budget Committee
Treasurer Tim Baker provided 2 documents for review, “Budget: Huntington 2011, 01/01/2011 – 12/31/2011” and “Executive Summary – HOA” (an updated HOA Reserve Analysis done by Armstrong Consulting).
June budget figures from “Budget: Huntington 2011, 01/01/2011 – 12/31/2011”
Expenses of $89,100 were projected for the year and $42,160 has been spent at 6+ months.
Repairs are $5,609.76 spent of $10,185.98 budgeted.
Insurance expenses of $2,867.49 are slightly over budget of $2,500 due to our new carrier requiring additional money since the HOA is responsible for some maintenance on Huntington units.
Water use is $7,910.96 of $16,000 budgeted.
Money for budgeted Reserves is on hand though not in the Reserve category on the report.
The reserve study update expense will be moved from the Repair to the Professional Services category.
Barbara Cronin moved that the budget be accepted as presented. Howard Miller seconded the motion. The motion was passed.
“Executive Summary – HOA” (Updated HOA Reserve Analysis done by Armstrong Consulting).
Tim will post this report to the Huntington website.
Tim proposed that a workshop be scheduled to discuss this report and to create a proposal relative to the report for the budget meeting in November.
The study proposed an increase in the Reserve category that would result in a per unit dues increase of approximately $15 per month increasing the yearly base by $5,000.
Unit Roofs
Armstrong used industry standards for the Roof section of the report.
Tim will get the name and cost for a forensic building analyst to look at unit roofs in order to determine if it would make sense to begin replacing roofs before the projected 2018 replacement date.
Pool
Updated county pool standards require certain pool related updates by mid 2013.
A below surface tank must be placed between the pool drain and the pump which will necessitate tearing up the pool and the grounds in between.
Pool will need to be resurfaced.
Pool ladder must be made code compliant.
President John McElroy will sign a contract for the required code updates with our current pool maintenance company.
Barbara Cronin will contact the company and obtain the contract.
It is expected that work associated with the code updates for our pool will not happen immediately as all pools in the county must be brought to code which will stress the companies available to do the work.
Tiles
We will look into the possibility of replacing missing pool tiles prior to the work required for county code compliance.
Dave Egbert will give updates via email about replacing the missing tiles.

b. Landscape Committee
Dave Egbert presented a project that includes planting of drought tolerant plants in the central courtyard island, the area leading up to the pool gate, and the east side of the pool as well as replacement of the lawn areas for units 14, 18, and 24.
Drought Tolerant Plant Project
Reports for related work were obtained from a landscape designer, the Flatwoods landscaping company, and the Twigs and Leaves company.
Flatwoods landscaping company with a cost of $4,030 was chosen.
Half the work will be done in 2011 and half in 2012.
Dave will schedule planting of drought tolerant plants in the central courtyard island and in the area leading up to the pool gate.
Units 14, 18, and 24 Yards
Expenses for work on these yards will be done out of the Repair budget.
Sod will be put in yards for units 14 and 24 but not unit 18 as the Makas prefer that the yard for unit 18 not be sodded at this time.
Irrigation for these units will need to be increased after the sod is laid.
Dave will schedule the sod work for units 14 and 24.
Tim Baker moved that we authorize the described landscaping work to proceed. Howard Miller seconded the motion. The motion was passed.
Courtyard Ficus Tree
Dave will obtain a cost for taking down the courtyard ficus tree, grinding out the stump, replacing the tree, and repairing the curbing around the tree after the work is done.

c. Other Committees

IV. Old Business
a. Wall Repair
President John McElroy will do the drawings required to move forward with the wall repair for unit 24.

b. Recycling
Barbara Cronin will call the city to get the price of our current trash service for our 4 garbage bins so that we can determine the cost of using one bin for recycling.

V. New Business
a. Lights
3 Huntington pole lights are not working.
Barbara Cronin will meet with the maintenance man to make sure the lights are fixed.

b. Bumblebees in Pool Area
There is a hive on the tree in the yard adjoining the pool area.
John will call a contact in the building where the tree is located to ask that the hive be removed.

c. Mosquitoes
The Huntington underground retention pipe is inspected and treated for mosquito larvae monthly.

d. Pool Equipment
President John McElroy bought a security strap for the pool storage chest.
Judy Wray had one of the pool chairs repaired.

e. Unit Related Tips
Nature’s Safeway (895-8082) offers a special price for non-toxic termite treatment of Huntington units.
Grout Busters (230-0384, HYPERLINK " www.groutbusters.com" www.groutbusters.com) cleans and seals grout.
Barbara Cronin recommends using a plastic end cap for downspouts that unrolls to release water flowing through the downsprout and rolls up when there is none.

VI. Additional Comments

VII. Adjourn
President John McElroy moved that the meeting be adjourned. Quay Peters seconded the motion. President John McElroy adjourned the meeting at 12:43 PM.

Respectfully submitted:
Quay Peters
Secretary

2010

November 28

Call to order and establishment of a quorum
Board Members Present: John McElroy (#26), Tim Baker (#16), Martha Ann Haile (#22), Barbara Pacheco (#6), Quay Peters (#19).

Residents Present: Marlys and Milt Meckler (#17)

The meeting was called to order by President John McElroy at 11:09 AM.

II. Minutes from 8/29/10 Board of Directors’ meeting
Secretary Quay Peters read the 8/29/10 Board of Directors’ meeting minutes.

III. Committee Reports
a. Budget Committee

Proposed Budget

Costs are going down overall.

Repairs are a bit more than projected due to replacement of rotted wood and front gate wheels.
80% of the wood replacement has been done.

A few items are raised in the 2011 budget.

Professional fees include the Armstrong reserve study update.

The original plan with projected reserves and repairs was done in 2004 and covers 20 years.

Roofs may need to be replaced before the projected replacement date of 2018.

White roofs would save on energy costs.

Metal roofs are expensive but last much longer.

We will ask Armstrong to look at white metal roof replacement.

Painting of units is schedule for 2012, but could probably wait.

Touch-up painting could be done in the interim.

Replacement of the pool area patio furniture and grill is scheduled for 2014, but has already been done.

The irrigation system is scheduled for replacement in 2013.

Some sections have been replaced over time.

Reserves are about 20 percent of the budget.

From 2008 to 2010, no money has been taken from the reserves.

Possible long term projects might be:
Replacing the greenery between the sidewalk and street on 3rd and 2nd streets and 4th avenue with some type of ground cover.

Putting in a well for irrigation to replace city water.

Repair costs went up the amount that landscaping went down.

b. Landscape Committee

The landscape committee will look at planting some type of ground cover in the courtyard that will require very little water as the ficus and crepe myrtle trees use most of the water in that area.

c. Other Committees

IV. Old Business
a. Wall Repair
Repairing the wall by the Sproat unit would be a legitimate reserve expense and will probably be around $12,000.

John McElroy is working with the city permit department to get a permit for the tear down and repair of part of the wall.

He is doing the drawings which are 50% done. Once the drawings are done, he will obtain a city permit and get bids for repair in 2011.

b. Pool

The new pool inspection agency gave recommendations relating to the pool.

John McElroy and Wood Sproat installed a pool shower.

Signage was updated to indicate that pool hours are from dawn to dusk.

For the pool to be open after dark would require proper illumination certification.

V. New Business
a. Update of reserve study
Peters moved that we update the Armstrong reserve study within 120 days. Barbara Pacheco seconded the motion. The motion was passed.

b. Courtyard Ficus tree
The tree has been trimmed and should be given nutrients to strengthen it.

Money for the nutrient application was included in the landscaping budget.

The tree should be trimmed routinely.

The landscape committee will get an estimate for possibly taking down the tree.

Removing the roots would be a problem due to power and water lines.

c. Unit Dryer Vent Cleaning
Barbara Pacheco will manage having all unit dryer vents cleaned in January. Vent cleaning for all units is required as blocked vents are a fire hazard. All unit vent cleaning has been done twice in 10 years.

d. Gift Cards
Barbara Pacheco moved that we give $25 gift cards to our lawn and pool workers up to $200. Martha Haile seconded the motion. The motion was passed.

John McElroy will confirm the number of cards needed.

The cost will be taken from the social budget.

e. Unit Related Tips
Magic erasure cleans grout and white kitchen and bathroom tile floors.
Grout Busters (230-0384, HYPERLINK " www.groutbusters.com" www.groutbusters.com) cleans and seals grout.
Barbara Pacheco recommends the following man who has done tile work for her, Barry Webb 657-5259.

VI. Additional Comments

VII. Adjourn
Martha Haile moved that the meeting be adjourned. Quay Peters seconded the motion. President John McElroy adjourned the meeting at 12:20 PM.

August 29

I. Call to order and establishment of a quorum
Board Members Present: John McElroy (#26), Tim Baker (#16), Lisa Palmer (#9), Martha Ann Haile (#22), Howard Miller (#25), Quay Peters (#19).
The meeting was called to order by President John McElroy at 11:02 AM.
II. Minutes from 3/21/10 Board of Directors’ meeting
Tim Baker moved that the minutes be accepted as printed. Lisa Palmer seconded the motion.
III. Committee Reports
a. Budget Committee
Tim Baker reported that we have spent 2/3 of our repair budget which is right on track for this time of year.
Our water bills are running $100 under budget
The sprinkler system is in good shape.
Everything else is as projected with trimming a bit higher, but monthly landscaping less.
Our reserves are $76,000 in CDs and money market accounts.
One CD is coming due so Tim will talk to the bank about interest rates for a new CD.
Information on Huntington HOA reserves is found at HYPERLINK " www.huntingtonstpete.com" www.huntingtonstpete.com
The only budget issue is the wall repair that is covered under Old Business.
Tim will post the Huntington HOA maintenance plan to the Huntington HOA website noted above.

b. Landscape Committee
Homeowners are generally pleased with the improvement in the Huntington landscaping.
IV. Old Business
a. Wall Damage Report
The wall next to Wood Sproat’s unit is shifting which impacts his gate and the gate to the alley.
The Engineer hired for $2,000 to take soil samples under the wall found nothing that would cause the wall to collapse.
The underlying blocks in that section of the wall are not overlapped as they should be.
The cost to lay coils under the wall and jack up the wall is $11,000.
A bid to tear down and replace that section of the wall is $14,500 which includes engineer-approved drawings.
John will obtain another bid, possibly do the drawings himself, and have them approved by an engineer.

V. New Business
a. Lawn repair – Unit 14
Nancy Vildibill of unit 14 has requested that her lawn be replaced with new sod.
Huntington HOA policy is to replace grass once.
This hasn’t been done yet for unit 14.
Trees at this location need to be trimmed and maintained in accordance with the owner’s responsibilities for pre-existing plantings over the 6’ height limit.
The trees are shading the property and causing the grass to die.
The cost for the sod is $600-$700.
The landscape committee will talk to Nancy and discuss other possible approaches including ground cover or pavers.
Huntington HOA would contribute some portion of the cost.
Huntington HOA is responsible for maintaining the patios for all units.
Owners can choose to do their own landscaping but must meet Huntington HOA standards.
The Board should be notified of any planned patio changes.
Bricks like the existing bricks must be used.
Plants must not be taller than the height of the black wrought iron fence.

Exterior white trim inspection for rotted wood

The white trim inspection for rotted wood was done for all Huntington units.
Some rotted wood needs to be replaced immediately so that the wood underneath doesn’t rot.
The cost to replace the rotted wood was $26,000.
This cost is to replace the full board for any rotted boards.
John will ask Mark Wessell to look at the rotted wood and determine how much he could replace.
Because Mark isn’t a general contractor, he may not be able to do all the board replacement.

c. Entry mirrors – 2nd Street

The broken mirror will be replaced.
Tim will get a price for replacing the mirror and see if using a shorter bracket or putting grease on the bracket would discourage vandalism of the mirrors.

d. Trash Bin

Milt Meckler reported that the locked trash bin is very full and needs to be emptied.
Tim will remove the lock to make sure that the bin is emptied when the trash truck comes.

Additional Comments
Adjourn
Martha Ann Haile moved that the meeting be adjourned. Howard Miller seconded the motion. John McElroy adjourned the meeting at noon.

March 21 Special Meeting

The board met in a special session to review and vote on the Huntington Landscape Report. The report is appended to the end of these minutes.

I. Establishment of a quorum
Board Members Present: John McElroy (#26), Tim Baker (#16), Barbara Pacheco (#6), Lisa Palmer (#9), Quay Peters (#19)

Residents Present: Dave Egbert (#4), Wood Sproat (#24)

II. Landscape Report
Members of the Landscape Committee are John McElroy, Dave Egbert, and Lisa Palmer.

Committee members are available for suggestions, comments, and complaints associated with Huntington landscaping.

John has a proposed contract from Willow Tree Nursery.

Tim moved to accept the landscape report with recommendations and to authorize the Huntington HOA President John McElroy to sign the contract with Willow Tree Nursery.

Barbara seconded the motion.

The Willow Tree Nursery contract:

will have a cost of $1,150 per month and cover inside and outside landscaping activities.

will include a statement of services to be performed.

will include 2 different work crews.
One crew will mow and blow on one day. The second crew will work another day on shrubs, weeding, trimming trees of a certain height, and general clean-up.

The contract does not include pest control which is handled by Floridian at a lower price than proposed by Willow Tree Nursery.

The contract does not include large tree services which are provided by Bay Area Tree Service.

The Willow Tree Nursery contract will save us money on landscaping activities that can be used for other Huntington projects.

The motion to accept the landscape report with recommendations and authorizing the Huntington HOA President to sign the contract with Willow Tree Nursery was passed unanimously.

Respectfully submitted:
Quay Peters
Secretary

LANDSCAPING COMMITTEE REPORT

TO: Board of Directors, H.H.O.A.

FROM: John McElroy, Chairman of Landscaping Committee

SUBJECT: Landscape Maintenance Report w/ recommendations

DATE: March 1, 2010

This report is to update you as to the findings of the Landscape Committee appointed to review various contractors with the intention of upgrading the landscaping work here at The Huntington.

To date the committee has accomplished:

The distribution of a questionnaire to owners for feedback on their concerns and evaluation of same. The results pointed to the exterior areas, the interior courtyard and the pool area as the major concerns.

Based on the results, the preparation of a Description of Maintenance Requirements to be performed by the selected landscape contractor and distribution of same to four contractors for bidding purposes.

Review of all four bids eliminating two due to budget issues. The remaining two were interviewed by the committee with our recommendation that the Board approve the contract to Willow Tree Nursery.

The projected result should be an improvement in the overall appearance of the outside and inside of the property not to mention a marked cost reduction. This can be utilized for other association expenses.

With Board approval, the new annual contract would go into effect no later than May 1 and be in effect for one year.

I will be scheduling a board meeting to discuss this issue further and hopefully answer any questions you may have regarding landscaping maintenance.

Sincerely, John McElroy

Board President and Committee
Chairman

January 30

Meeting was called to order by acting President John McElroy following the 1:55 PM adjournment of the annual meeting.

A quorum was present.

Board Members present: John McElroy, Tim Baker, Martha Ann Haile, Lisa Palmer, Barbara Pacheco, and Quay Peters.

Election of Officers: John McElroy proposed himself as President. Barbara Pacheco nominated Tim Baker as Treasurer, and John McElroy nominated Quay Peters as Secretary. The proposed officers were approved.

Landscape
It would be a good idea to get rid of the grass bordering the Huntington on 3rd street and replace it with ground cover.
John McElroy checked the sprinklers in that area and they are working correctly.
John Williams, the sprinkler man, does a good job.
It would be a good idea to determine the amount of money spent on the Ficus tree in the courtyard.
If the tree causes damage to a unit, the Huntington HOA is responsible for the expense.
The tree roots have been cut to minimize damage to surrounding bricks.

Building
Roofs
The engineer who did the initial long term reserve plan for the Huntington might be a good choice for roof inspection.
John McElroy has his number. The engineer’s initial fee was $1,300.
Metal roofs would save money for longevity, but are very expensive initially.

Dryer Vents
Cleaning the unit dryer vents is scheduled for this year and costs approximately $50-$60 a unit.
John McElroy suggested vacuuming only the area close to the dryer rather than also vacuuming from the roof vent.

Adjourn
Meeting was adjourned by President John McElroy at 1:17 PM.

Respectively Submitted:
Quay Peters
Secretary

January 7

I. Call to order and establishment of a quorum
Meeting was called to order at 1:05 PM.
Board Members Present: Tim Baker (#16), John McElroy (#26), Wood Sproat (#24), Barbara Pacheco (#6)
II. Interim President
Dave Egbert resigned as Huntington HOA President effective 1/1/2010.
Wood Sproat nominated John McElroy as interim President.
The nomination was seconded by Tim Baker and approved.
Term of the interim President will be end with the Annual Meeting and election of new officers.

III. Old Business

a. Courtyard Bricks
John McElroy received approval to have the main courtyard bricks removed and replaced at four locations.
The roots near the tree, Units # 8, 24 and 26.

b. Proof of Homeowner Insurance
There is an annual requirement for each homeowner to provide proof of insurance.
Tim Baker will notify homeowners.
Homeowners will be told to provide a copy of the homeowner’s insurance Declaration page.

IV. New Business
Realtor Signs have recently been placed on both Sides of 2nd Street entry gate.
Huntington HOA documents clearly state that signage of this nature is not permitted on common property and therefore must be placed on the individual homeowners property.
John McElroy will notify both realtors to have the signs removed as soon as possible.
The Annual Meeting is scheduled for Saturday, January 30, 2010 at 1:00 pm, poolside.
Nomination of officers will be foremost on the agenda.
Tim Baker will notify all homeowners of the meeting.

VI. Additional Comments
There were no additional comments.
VII. Adjourn
A motion was made by Wood Sproat and seconded by Barbara Pacheco to adjourn the meeting. The meeting was adjourned.

Respectfully submitted:
Quay Peters
Secretary

2009

November 14

I. Call to order and establishment of a quorum
Meeting was called to order by President Dave Egbert at 10:45 AM.
Board Members Present: Dave Egbert (#4), Tim Baker (#16), John McElroy (#26), Wood Sproat (#24), Barbara Pacheco (#6), Quay Peters (#19)
Residents Present: Milt and Marlys Meckler (#17)

II. Minutes from 9/19/09 Board of Directors’ meeting
Dave moved to accept the 9/19/2009 Board of Directors’ minutes. Wood seconded the motion. The motion was approved.

III. Committee Reports
a. Budget Committee
Treasurer Tim Baker reported the following:
The 2009 budget looks as though it will be within $100-$200 either over or under what was budgeted.
Unexpected expenses were the roof leaks on 3 different units.
The roofer is seeing problems with nails pulling away from the underlying roof surface.
Based on projections, the roofs are expected to be replaced in 2018.
A roof inspector should be hired as part of the 2010 budget.
The outside wall near the Sproat unit is shifting.
The estimate for jacking up the wall is $11,000.
The alley sewer and the lateral sewer located near that wall need to be inspected to determine if there are problems with the sewers that are causing the wall to shift and crack.
The alley sewer would be the responsibility of the city and the lateral sewer is the responsibility of Huntington HOA.
We have a proposal for $3,100 to inspect the sewer.
The city might be willing to inspect the alley sewer to determine if it is damaged.
Wood moved to have Dave call the city to see if they would do a video inspection of the alley sewer, and if not to hire an engineer to do the inspection and present a solution to the problem.
Barbara seconded the motion. The motion was approved.
Dave moved that the treasurer have the authority to find money for the inspection in cash flow.
Barbara seconded the motion. The motion was approved.
Milt mentioned that he believes the concrete areas near the wall in the alley may have been put there to reinforce the walls and that the damage to the sewers may have been caused by large garbage or other trucks driving through the alley.

b. Landscape Committee
Dave reported the following:
The growing season has been longer than normal due to warmer weather.
Marlys and Wood expressed dissatisfaction with the overall condition of the landscaping and cleanup being done by the current groups responsible for these jobs.
Wood said that more money should be spent in these areas.
Wood made a motion for John to get 3 bids from yard maintenance companies in order to get the Huntington looking as it should.
John seconded the motion. John will write a proposal for the proposed work and get the bids.
The proposal should include specifications relative to spraying, tree trimming, mowing and blowing, weeding, trimming shrubs and bushes, and maintenance of plants (except those planted by owners) in individual unit courtyards.
Tim called the question on getting the bids.
The motion was approved.
There is a large Ficus tree in Woods back yard that is undermining the outer wall and patio.
Dave will have the person who cares for Huntington trees look at the tree and if needed, give an estimate for removing the tree.

c. Other Committees
Social Committee:
Barbara has organized a gathering on Sunday, 11/15, at 4 PM in the pool area.
Soda, beer, wine, “brats”, hot dogs, and hamburgers will be provided.
Side dishes and deserts will be supplied by residents.
Grill burners are failing and can possibly be replaced.
Lola provided a new grill cover.

IV. Old Business
Historical Plaques
The plaques are not finished yet.
Milt will get in touch with the person making the plaques.
Milt said that the Preservation Society would like to participate when we hang the plaques.
Barbara suggested leaving Huntington outside unit lights on when there is an evening event in St. Petersburg to show the Huntington to best advantage.
b. Wall Damage Report
Discussion on this topic was covered under the Budget Committee section.
c. Courtyard Bricks
John has requested bids on the needed work to level the bricks by the courtyard Ficus tree and near units 8, 24, and 26.
No work will be scheduled to fix the bricks until we know what will be needed to fix the wall beside Wood’s unit since it may be cheaper to have all brick work done at the same time.

V. New Business
2010 Budget:
Money for repairs is increased.
Removing lint from dyer vents is included.
The proposed budget has a $20 increase in monthly dues.
Wood questioned the amounts for landscaping and repairs as being too low.
Repairs are done out of the operating budget and reserve funds.
Since we don’t know the cost of repairing the wall, there may need to be a special assessment or the money could be taken out of the reserve fund.
Wall repair is a legitimate reserve expense.
There is currently $63,000 in the reserve fund.
Roof and wall repairs are projected for 2018.
Painting is projected for 2013 and 2020.
Dave moved that the monthly dues be raised to $270 per month including an additional $5 for landscaping.
Barbara seconded the motion. The motion was not approved.
John moved that the monthly dues be raised to $275 per month including an additional $10 for landscaping.
Barbara seconded the motion. The motion was approved.
For the record, Wood voted “nay”.
Tim moved to have the roofs inspected by an expert that is not in the roofing business.
Wood seconded the motion. The motion was approved.
Tim said that it isn’t yet clear what is causing the problem with the gate keypad.
The mother board for the gate keypad was replaced August 2008.

VI. Additional Comments
There were no additional comments.

VII. Adjourn
A motion was made by President Dave Egbert to adjourn the meeting. The meeting was adjourned at 12:45 PM.

Respectfully submitted:
Quay Peters
Secretary

September 19

I. Call to order and establishment of a quorum
Meeting was called to order by President Dave Egbert at 10:45 AM.
Board Members Present: Dave Egbert (#4), Nancy Vildibill (#14), Tim Baker (#16), John McElroy (#26), Quay Peters (#19)
II. Minutes from 5/2/09 Board of Directors’ meeting
Dave moved to accept the 5/2/2009 Board of Directors’ minutes. John seconded the motion. The motion was approved.
III. Committee Reports
a. Budget Committee
Treasurer Tim Baker reported the following:
Two roof leaks were reported recently – units 11 and 18. The leaks are around the chimney flashing and cost $800-$900 to fix. This is a repeated problem for Huntington townhouses, and there have been 5-6 such leaks in the past. Perhaps this should be factored into the 2010 budget.
Dave, John, and Wood Sproat will do the annual visual inspection of the exterior of each townhouse at the end of October/beginning of November keeping a list of needed repairs.
Nancy reported that vines are growing up the side of her house, and when the HOA hired gardener (James) removes them, there are pits and discoloration in the Hardie board. The pitted areas should be painted.
Overall repairs are presently within the 2009 budget, but 2 more bills are expected next week.
Repairing courtyard bricks should be included in the 2010 budget.
More has been spent on plants and mulch than expected but less than budgeted for tree care.
b. Landscape Committee
Dave reported the following:
Huntington plants are growing and healthy.
After the next 30 days, James will be able to spend less time cutting back the Confederate Jasmine and more time on other projects.
Nancy brought up the issue of uneven hedges and jasmine and sidewalks with plants growing over the edges. Dave noted that historically cutting back Huntington plants too frequently damages the health of the plants. The general consensus of those present was that the plants and hedges didn’t look unsightly.
Tim reported high weeds on both sides of the front gate. Dave will look at these.
c. Other Committees
There were no reports from other committees.
IV. Old Business
Historical Plaques
Tim wrote a check for $1600 (half of the total fee) to start work on the plaques. They should be ready by the end of October/first part of November.
The Huntington Board will need to decide how to mount the plaques.
A suggestion was made to have a celebration when the plaques are mounted outside the front gate.
b. Pool Report
John reported that everything has been completed to bring the pool area to code requirements for 2009 except for adjusting the pool gate to shut automatically. He will make the adjustment to the gate. Updated signage indicates that swimming is only from dawn to dusk.
Tim will provide information to John of pool-related code requirements for 2010.
Eventually the pool tank will need to be enclosed for a cost of more than $6,000.
c. Courtyard Bricks
Bricks near the Ficus tree in the courtyard will need to be removed, the area leveled which involves trimming the top of the root causing the bricks to rise, and the bricks replaced. Other Huntington public areas where the bricks are also rising need to be repaired.
John will get an estimate for the needed work which should be included in the 2010 budget. There are plenty of replacement bricks available.
The Huntington HOA is responsible for any accidents caused by uneven bricks in the public areas. The Huntington HOA has liability insurance. Cones will be placed in the uneven areas near the Ficus tree to alert people to avoid the uneven areas.
V. New Business
There was no new business.
VI. Additional Comments
There were no additional comments.
VII. Adjourn
A motion was made by President Dave Egbert to adjourn the meeting. The meeting was adjourned at 11:15 AM.

Respectfully submitted:
Quay Peters
Secretary

May 2

I. Call to order and establishment of a quorum
Meeting was called to order by President Dave Egbert at 10:30 AM.
Board Members Present: Dave Egbert (#4), Nancy Vildibill (#14), Tim Baker (#16), Barbara Pacheco (#6), John McElroy (#26), Quay Peters (#19)
Homeowners Present: Lola Walker (#21), Marlys and Milt Meckler (#17)
Guest Present: Bob Hays

II. Minutes from 2/7/09 Board of Directors’ meeting
Nancy Vildibill moved to accept the 2/7/2009 Board of Directors’ minutes. Tim Baker seconded the motion. The motion was approved.

III. Committee Reports
a. Budget Committee
Treasurer Tim Baker reported the following:
The only abnormal expense was $900 to repair the flashing around the chimney on the Maka residence to stop leaking. This is a repeated problem for Huntington townhouses. Huntington HOA is responsible for exterior repairs and the homeowner for interior repairs.
All homeowners are paying on time.
Water bills are lower due to watering once instead of twice a week.
Grass within the Huntington is being replaced by creeping jasmine in some places. Tim Baker suggested replacing the grass bordering the Huntington on 3rd Street with the creeping jasmine, getting an estimate for the project this year, and adding it to the 2010 budget. Dave will get an estimate from James who takes care of Huntington greenery for this. It might also make sense to replace the grass with creeping jasmine on the Huntington 4th Avenue side which might be done through the city who owns the associated property.

b. Landscape Committee
Dave Egbert reported the following:
James will replace the Maka’s grass with creeping jasmine. Then only Nancy Vildibill’s and Wood Sproat’s yards will still have grass.
Abbott is mowing and blowing each week and doing a good job.
Viburnum in the center courtyard strip is not doing well. This will be cut back, and if it doesn’t grow well as a result, new plants will be planted next year.

c. Other Committees
Dave Egbert:
Thanked Joe Cronin and Barbara Pacheco for cleaning the pool weekly. Someone else will need to pick up the job as they are leaving soon and not returning until October.
Requested a volunteer to replace the grill cover. Lola Walker volunteered.
Requested a volunteer to fix one lawn chair with a damaged seat. John McElroy volunteered.
Thanked Bill Moriarty for contacting the city to repair the surface of the alley. The city spent several days laying brick and removing a tree on the edge of the alley.
John McElroy:
Gave a report about the Huntington pool. The health department came out and created a report. The report indicated that if we resurface the pool, we would have do fix all of the deficiencies noted in the report. If we don’t resurface the pool, $300 would need to be spent for a new sign indicating pool hours of “dawn to dusk” and fixing the vacuum breaker over the pool drain on the bottom of the pool. John will have the $300 work done.
The cost would be $6,000 to re-marcite the pool surface and $9,000 to resurface with fiberglass.
Milt Meckler:
Reported on research of a solar collection system for pool lighting. This will probably be expensive. The project was dropped.
Will get a proposal for heating the pool with a solar collection system.

IV. Old Business
Meckler report on historic landmark plaque
The Meckler’s worked with Rob Hays, a fellow member of the St. Petersburg Preservation Society, to create the design for a plaque to be placed at the outside entrance to the Huntington.
April 30th, 2004 the St. Petersburg downtown district was included in the national historic register. This district includes about 300 buildings.
Bob designed the plaque for this occurrence.
The plaque design includes a copy of a Huntington brochure showing a picture of the historic Huntington with the following copy:
LOCATED ON THIS SITE
1890’s – 1996
MANY OF ST. PETERSBURG’S
BIGGEST SOCIAL EVENTS IN THE 1920’s
WERE HELD HERE

PRIME LOCATION
ELEGANT DINING ROOM
LUXURIANT GARDENS

BUILT BY CHARLES S. HUNT
The plaque would be made of cast bronze with bronze lettering and an Alumnicolor picture of the cover of the brochure. The proposed size is 12” X 20” for a price of $1,655.
Discussion took place on:
Whether or not to have only one sign or one for each of the entrance pillars.
Extending the size to include the address on the bottom of the plaque and removing the existing signs.
Not extending the size but putting a separate plaque or brass letters with “350” for the address.
Dave Egbert moved to make 2 plaques as proposed by the Meckler’s and 2 separate plaques with “350” for a cost not to exceed $3,500. Barbara Pacheco seconded the motion.
Tim Baker amended the motion to have one plaque on each entrance pillar, make the plaques larger, and include ‘350” at the bottom of each plaque. John McElroy seconded the amendment.
The original motion was voted on and passed as amended.
Rob Hays will determine what size the “350” address needs to be and determine a final size and cost for the plaques.
The cost to professionally scan the brochure and to hang the plaques will be separate costs.
V. New Business
There was no new business.

VI. Additional Comments
There were no additional comments.

VII. Adjourn
A motion was made by President Dave Egbert to adjourn the meeting, and seconded by John McElroy. The meeting was adjourned at 11:30 AM.

Respectfully submitted:
Quay Peters
Secretary

February 7

Meeting was called to order by President David Egbert following the 11:21 AM adjournment of the annual meeting.

A quorum was present.

Board Members present: Dave Egbert, Tim Baker, Wood Sproat, Nancy Vildibill, Barbara Pacheco, and Quay Peters.

Election of Officers: Dave Egbert proposed himself as President, Tim Baker as Treasurer, and Quay Peters as Secretary. Wood Sproat moved that the proposed slate be approved. The motion was seconded and approved.

Tim Baker requested approval for adding $1,000 to the reserve fund. Wood Sproat moved that the request be approved. The motion was seconded and approved.

Building Committee: Pool: Wood Sproat reported that he and John McElroy had met with a company that handles pool repairs and learned the following: The Huntington pool is considered a commercial pool. Parts are not currently available to do the work needed to bring the pool to the level required by Federal standards. As long as we explore what will be necessary to comply with the standards, we will not be in violation due to not implementing the necessary work to bring the pool up to the standards. To meet the standards, we have to incorporate the footage markers into the tile, replace the ladder and railing, and put a cover on the drain at the bottom of the pool. A cut-off valve also needs to be added. Repairs are needed to the marcite where rust stains are showing. These repairs could be done locally now without replacing all of the marcite. It may make sense to repair the marcite now, wait until the parts are available to bring the pool to Federal standards, and do all repairs at one time including completely replacing the marcite. The pump was replaced last year. We need to order the handrail and the ladder now. We will wait for John McElroy’s report before determining what pool work to do and when to do it.

Main Gate: Tim Baker reported that the batteries that open the gate when the power goes off are malfunctioning. The crank that opens the gates when the power goes off is missing. Tim will make sure the batteries are working and look for the crank.

Emergency numbers need to be on file for Huntington units.

Next Meeting: The time and date for the next board meeting will be determined by email, and should take place before June.

Meeting was adjourned by President Dave Egbert.

Respectively Submitted: Quay Peters Secretary

2008

November 22

Meeting was called to order by President, Dave Egbert at 2:00 P.M.

A quorum was present.

Board Members Present: Timothy Baker, Quay Peters, Dave Egbert, Wood Sproat, John McElroy, Nancy Vildibill.

Absent: Barbara Pacheco

No Secretary Report

Treasurer’s Report: Treasurer Timothy Baker presented the proposed Budget for 2009. Budget stays about the same with a 2% increase in Maintenance Fees from $250 to $255. This will give a 2% increase in income to cover additional landscaping maintenance.

Wood Sproat moved we accept the budget as presented, Nancy Vildibill seconded the motion. Motion carried unanimously.

Committee Reports:

Landscape: Dave Egbert reported that in addition to our present landscaping man, James, another man has been hired to do exterior mowing, edging trimming and other needs.

Pool Maintenance: Question of need to re-marcite pool and other things needed to bring pool up to code are being looked into. John McElroy will meet with pool man and he and Wood Sproat will try to find out just what really needs to be done to bring us up to code. Tim reported that there is money in the fund for pool maintenance.

Alley: Alley is in bad condition and Tim will check with Transportation Dept. to see about getting the road improved.

Social: Quay Peters reported that the Social Committee is planning a “Holiday Party” for December 7 in our courtyard. Board agreed that there were funds to use for this event.

Next Meeting: Dave Egbert will email everyone as to date in February 2009 for the Annual Meeting.

Meeting was adjourned by President Dave at 3:03 P.M.

Minutes Submitted by,
Nancy Vildibill, Secretary

August 23

Meeting was called to order by President, Dave Egbert at 10:30 A.M.

A quorum was present

Board Members Present: Timothy Baker, Barbara Pacheco, Dave Egbert, Quay Peters, John McElroy and Nancy Vildibill

Excused: Wood Sproat

Homeowners present: Joel and Anne Marantz – Unit# 8

Secretary Report: The reading of the minutes was dispensed with.

Treasurer’s Report: Treasurer, Timothy Baker reported that our water bill increased by $400 and he will look into this and John will check out the meter.

Barbara Pacheco moved that in order to qualify for early payment discount, that the Treasurer be given permission to pay the Terminex contract out of the Reserve Fund and then return. The motion carried.

Committee Reports:

Landscape: Dave Egbert report:

Dave Egbert said the grounds were generally in good shape and the grass and shrubs were healthier than they had been in a long time. This is thanks to Floridian, Back to Basics and a lot of rain. Dave indicated that we would stay away from the typical “mow and blow” landscape maintenance companies for the near future and stick with James Kraemer of Back to Basics. James is a landscaper by trade and is much more in tune with the needs of the property. There was discussion over whether James was able to handle the work load in the growing season and Dave will look at ways in which we might be able to off load some of the work to other sources.

It was suggested that in order to keep property better trimmed and cared for that maybe we should give him an increase in salary in order to have more hours here or to hire a helper. Dave will talk with James.

Barbara will call city about trimming trees on the street. In regards to the plants being killed from city work, it was decided to wait to contact city until after they get through with what ever they are doing in the area.

Mosquitoes: County has done treatments and will come out whenever called

Maintenance: Pool light still not working. John will contact electrician.

Tim reported that next year we will have to re-marcite the pool and that there is money in the fund for it.

Old Business: None

New Business:

Courtyard and Street lighting: Sensor board needs replacing and John McElroy will call electrician about it and about pool light. “A-Randy”?

Social: Quay Peters and Nancy Vildibill will work on a social function for sometime in Oct. or Nov. 2008

Parking: Dave has called about getting more 1A parking spaces – 2nd St.

Next Meeting: Budget Meeting in November. Date to be announced

Meeting was adjourned by President Dave at 11:27 am

Minutes Submitted by
Secretary, Nancy Vildibill

April 12

The meeting was called to order by President Dave Egbert at 10:08 A.M.

A quorum was present.

Board Members Present: Timothy Baker, Wood Sproat, Dave Egbert, Quay Peters, John McElroy, Nancy Vildibill and Barbara Pacheco

There were no other homeowners or guest present.

Secretary Report: Minutes were not called for.

Treasurer’s Report: Treasurer Timothy Baker reported that bank account has been changed from Synovus Bank to Wachovia Bank. Our Web/Internet plan has been renewed for 3 years. Budget report was passed around and a full report is on line.

Committee Reports:

Landscape: Dave Egbert reported that work on rerouting sprinkler system is complete and within budget. Tree and roots have been trimmed and with the sprinkler work done flowers can now be planted in island and mulch put in.

Parking: Tim Baker reported that sign has been ordered and will be put next to tree where gate opener was.

Maintenance: Pool light still not working but Wood and others will work on this.

Old Business: None

New Business:

Work Day: It was decided to have a “Work Day” on Saturday, May 3, 2008 beginning at 9am, with a cook-out to follow for all homeowners. Secretary will email Homeowners.

Mosquitoes: Barbara Pacheco will contact County about scheduling Mosquito control.

Next Meeting: August 23, 2008, Poolside – 10:30 AM.

Meeting was adjourned by President at 1:56pm

Minutes Submitted by,
Secretary, Nancy Vildibill

January 26

The meeting was called to order by President, Wood Sproat at 10:27 A.M.

A quorum was present. Board Members Present: Timothy Baker, Wood Sproat, Dave Egbert , Quay Peters, John McElroy, Nancy Vildibill and Barbara Pacheco

Homeowners present: Beau & Roslyn Jeffrey (#2), Barbara Pacheco (#6), Gabrielle Schlichting (#20), Lisa Palmer (#9), Martha Haile (#22), Sandie Sproat (#12, #24, #25), Joan Gaughan (#23), Donna Woolums (#13) and Robin McElroy (#26).

Guest: Jack Cahill (proxy for #1, Marylou Bourdow)

The first order of business was to elect officers from our newly elected Board. President, Wood Sproat, announced that he would not be a candidate. Tim Baker nominated Nancy Vildibill for the office of Secretary. Wood Sproat seconded the nomination. Motion carried.

Wood Sproat moved the nomination of Dave Egbert for the office of President. Motion was seconded. Motion carried.

Elected to the office of Vice President was John McElroy and Timothy Baker was elected to the office of Treasurer

President: Dave Egbert assumed the Chair.

Secretary: Minutes were not read

Treasurer’s Report: Tim Baker reported that he was not happy with the on-line service of Synovus Bank and would be looking for a new bank for the association.

Committee Reports:

Exit mirrors: Tim Baker reported that they are installed. Tim reminded everyone to renew Parking Permits.

Landscape: Dave Egbert reported that we will continue with the same Landscape Vendor - In February and March (2008) work will begin on rerouting sprinkler system after which an entire check of the system will be done.

Parking: Parking Committee from 2007, Tim Baker and Dave Egbert will continue to study the problems. Discussion: Sign, Restate Rules, Ticketing, towing, Good Neighbor Policy.

Barbara Pacheco to Chair Parking "Good Neighbor Committee”, assisted by Quay Peters.

Motion: Wood Sproat moved that Huntington Homeowners’ Association post a No Parking Sign and that the President is given the authority to call a Towing Service. Barbara Pacheco seconded the motion. Motion carried.

President set a meeting of the Parking Committee for Noon, February 9, 2008. Barbara Pacheco and Quay Peters were invited to attend.

Old Business: None

New Business:

Tim Baker and Dave Egbert volunteered to paint the wall in the alley.

Wood Sproat reported that the crack in alley wall is “moving” and that he will keep an eye on it.

Barbara Pacheco volunteered she and Joe to paint needed sections of front gate and John McElroy will assist.

Tim Baker has the CD with the pictures of the individual owner’s court yards that Barbara Pacheco took, and it was agreed that these be used in doing the annual inspection of the grounds.

Next Meeting: APRIL 12, 2008 - 10:30 a.m. - POOLSIDE

Adjourn: the meeting adjourned at 11:25 a.m.

Submitted by,

Nancy Vildibill
Secretary

2007

September 16

Meeting was called to Order by President Wood Sproat at 10:04 AM

Roll Call: Board Members present: 7 Tim Baker, Dave Egbert, John McElroy, Joan Gaughan, Barbara Pacheco, Wood Sproat and Nancy Vildibill.

A Quorum was present.

Additional Home Owners present: 4 Beau and Rosalyn Jeffrey(unit# 2), Chuck Wray (Unit#5) and Robin McElroy (unit#26)

The minutes of the last meeting were not read and there was no Treasurer’s Report.

Old Business/Committee Reports:

John McElroy reported that the sprinkler has been fixed for the present.

Tim Baker had no update on Exit Mirrors at this time. He will check on mirrors and a “sound alert” system.

Dave Egbert reported that the “Gutter Man” has cleaned all gutters.

Agenda Items:

Courtyard Parking: Barbara Pacheco moved that we restate our Parking Rules and give notice that cars will be towed when not in compliance with rules. Dave Egbert seconded the motion. Motion carried. Tim Baker will look into getting a “No Parking/Towing Sign” for courtyard. President Wood Sproat appointed the following committee to study Parking Rules: Tim Baker, Dave Egbert and John McElroy

Landscape Maintenance Vendors: Dave Egbert is checking with a company and will ask for a bid. Note was made that a Company must be Licensed, Insured and priced within Budget.

Cable TV: Dave Egbert moved that President Wood Sproat be authorized to renew our contract. Joan Gaughan seconded the motion. Motion carried.

The Tree: Dave Egbert will check on our options on trimming tree roots at this time and rerouting sprinkler system in that area. In October, Dave will call and have the present courtyard sprinkler situation corrected.

Miscellaneous

Treasurer: Tim Baker gave an overview report on the Huntington Homeowners Association. We are doing well.

Lighting: Beau Jeffery will contact electrician to take care of malfunctioning light post and pool lighting.

Annual Meeting: John McElroy moved that the Annual Homeowners meeting be held January 26, 2008 – 10:00 A.M. Joan Gaughan seconded the motion. Motion carried.

Next Board Meeting: Board Budget Meeting - November 19, 2007 - 7PM - Poolside.

Annual Homeowners Meeting will be January 26, 2008 – 10:00 AM – Poolside. A Board meeting will immediately follow the Annual Meeting of January 26, 2008.

Adjourn: Dave Egbert moved that the meeting be adjourned. John McElroy seconded the motion. Motion carried. Meeting Adjourned at 11:23 AM

Minutes of Board Meeting, September 16, 2007.
Submitted by, Nancy Vildibill, Secretary

June 27

Called to Order by President Wood Sproat at 10:03 AM

A Quorum was present:

Board Members present: (6) Tim Baker, Dave Egbert, John McElroy, Joan Gaughan, Wood Sproat and Nancy Vildibill.

Barbara Pacheco was excused.

Home Owners present: (1) Quay Peters, unit# 19.

Tim Baker moved that the Reading of the Minutes be dispensed with. Dave Egbert seconded the motion – Motion carried.

Tim Baker, Treasurer, reported that we paid $2,100 for Insurance for one year's coverage vs $4,000 last year. We have no wind coverage and a little less liability in order to get a lower price on insurance. The difference in cost will be reserved and tracked in accounting. Tim recommended we look early (November?) for new bids on insurance for next year.

Dave Egbert, Landscape Chairman, reported:

Jasmine planting (west pool fence wall) will not work until present planting is removed because there would not be enough sunlight.

Tree in courtyard is OK for now but should be addressed at later date and be considered in new budget.

Mulch for center strip should wait until sprinkler system repairs are done.

Gutters need to be checked and cleaned. Dave Egbert will call “Gutter Man”.

Sprinkler System: John McElroy will call “Sprinkler Man” John Williams.

Dryer exhaust: Done (Thanks, “Dryer Queen”!)

Maintenance Fees and Policy on Late Payments: Tim Baker reported that we do have a Policy on late payments and he has no real problems.

Welcome Committee: Joan Gaughan reported that Robin McElroy is Chairman of our new “Welcome Committee” for new residents.

Driveway Brick repair: Wood Sproat reported that he has done some minor repairs and it is OK for now, but should be considered in new budget.

Driveway Exit Mirrors: Tim Baker recommended that this be deferred until our next meeting.

Pool Light: Deferred to next meeting

Driveway exit mirrors: Deferred to next meeting

Storage Box in the pool area: Tim will get a lock keyed to the gates

South wall graffiti: Wood and Dave will paint sometime in July

Outside water shutoffs on individual units: Tim Baker moved that a Policy be made that the Association is only responsible for water lines from the outside water meter to the outside water shutoff valve of the individual units. Owners are responsible from their exterior water shutoff valve into and throughout their individual unit. Dave Egbert seconded the motion – The Motion carried.

It is recommended that owners locate their individual exterior water shutoff valve.

Pool inspector’s requirements: Requirements have been met and we have our Permit. The Pool Company has been authorized to take care of any future requirements under $100.00.

Digital Rear Yard Pictures: Tim Baker will make a couple of copies of the Digital CD

Next Meeting: September 23, 2007 3:00 PM Poolside.

Meeting Adjourned at 11:15 AM
Minutes of Board Meeting, June 2, 2007
Submitted by,
Nancy Vildibill, Secretary

February 24

Called to Order by President Wood Sproat at 10:30 AM

A Quorum was present:

Present: Tim Baker, Dave Egbert, Joan Gaughan, Barbara Pacheco, Wood Sproat and Nancy Vildibill. John McElroy was excused.

Reading of Minutes was dispensed with.

No Treasurer's Report

Old Business:

1. Common Area and Liability insurance including self insurance. Tim Baker reported there would be a Trade Show, March 2nd at Harbor View Center in Clearwater. Tim will contact insurance people.

Barbara Pacheco moved that we establish a Casualty Reserve Account/Self-Insurance Fund. Funds to come from the budgeted Insurance Fund after the Liability Insurance premium have been paid. Motion was seconded by David Egbert. Motion carried.

2. Purchase of an exterior storage bin: Done

3. A review of our reserve study: \Wood presented a study he had made. Tim will update information on funds. Future of Roof: 11 years?

4. Replacement of West pool fence wall landscaping with Confederate Jasmine. David Egbert, Landscape Chairman, reported sprinkler heads outside have been repaired as well as others. Dave Gardner has been contacted to look at Banyan Tree and Oak Tree. Tree trimmer to trim trees. In April, Dave Gardner will plant flowers at entrance area to Pool, and trim and mulch Pool Area. David will get opinion from Gardner as to planting jasmine along west pool fence wall.

5. Brick repairs in the driveway areas around the sewer cleanouts. Wood will check to see what needs to be done

6. Driveway exit mirrors. Deferred to next meeting. Tim Baker will check on systems.

7. Dryer exhausts: Barbara Pacheco will coordinate this effort for us again. It was agreed that individual homeowners can refuse this service inside their personal unit.

8. Review and clarification of the rules regarding additional and/or replacement plantings in the individual courtyards. Tim Baker presented a proposal on Rules regarding policy on planting in the individual courtyards and moved the adoption of said proposed Rules. David Egbert seconded the motion. Motion carried with suggested changes and with March 31, 2007 set as date Rules to become effective.

Digital pictures of individual yards to be taken by Barbara Pacheco.

New Business:

1. Delinquent Maintenance Fees:

Treasurer reported that #27 is delinquent. Tim and Wood will check on this. Policy on late payments is deferred to next meeting.

2. Joan Gaughan suggested a “Welcome Committee” be established. Action on this is deferred to next meeting.

Meeting adjourned at 11:45 AM
Minutes of Board Meeting, February 24, 2007
Submitted by,

Nancy Vildibill
Secretary

January 27

Present: Tim Baker, Barbara Pacheco, Dave Egbert, Wood Sproat, Joan Gaughan and Nancy Vildibill.

Guests: Peggy Spoor, Quay Peters

The meeting was called to order at 11:00 a.m.

Election of Officers: The first order of business was to elect officers from our newly elected Board.

President: Joan Gaughan moved that we appoint Wood Sproat as our President. Dave Egbert seconded the motion. The motion passed unanimously

Vice President: Nancy Vildibill moved that we appoint John McElroy as our Vice President. Barbara Pacheco seconded the motion. The motion passed unanimously.

Treasurer: Wood Sproat moved that we appoint Tim Baker as our Treasurer. Barbara Pacheco seconded the motion. The motion passed unanimously.

Secretary:– Tim Baker moved that we appoint Nancy Vildibill as Secretary. Wood Sproat seconded the motion. The motion passed unanimously.

In summary, the following are our officers for 2007:

President, Wood Sproat
Vice President, John McElroy
Treasurer , Tim Baker
Secretary, Nancy Vildibill

Additionally, we asked our newest Board member, Dave Egbert, to chair the landscape committee.

We thank them for sharing their time and talents.

Minutes of Previous Meeting: the minutes of our previous Board meeting were read. Joan Gaughan moved that we accept the minutes as read. Barbara Pacheco seconded the motion. The minutes were approved as read. They are also posted on our website.

Old Business

5 foot rule on trees and shrubs within courtyards: Tim Baker will draft a proposal for the Board to discuss and vote upon at their next meeting.

Safety mirrors at main gate: Tim Baker will take some pictures of well-placed safety mirror installations at other complexes. Once we have those pictures and an idea of costs, the Board will readdress installing safety mirrors.

Dryer exhausts: it’s time to have our dryer exhausts cleaned which we do every 2 years. Barbara Pacheco agreed to coordinate this effort for us again.

Storage bins: Tim Baker moved that we investigate having the Board purchase a storage bin for common property, i.e. paint, etc. Dave Egbert seconded the motion. A vote was taken and the motion passes unanimously. The Board will investigate cost,, size and placement.

Insurance: should we self-insure the common area and just keep liability and Board insurance? The Board will research price, availability and discuss at the next meeting.

Social event: it was noted that we have $200.00 budgeted for 2007 social events.

Future meeting agenda item: Barbara Pacheco suggested that we review the reserve study we had done a few years ago to make sure were on track and that it is still valid.

Adjourn: the meeting adjourned at 11:50 a.m.

Submitted by,

Peggy Spoor
Homeowner

2006

November 7

Board Members Present: Tim Baker, Peggy Spoor, Joan Gaughan, Wood Sproat, John McElroy,Nancy Vildibil and Barbara Pacheco.

Homeowners present: Dave Egbert, Quay Peters/Bill Moriarity.

Wood Sproat, President, brought the meeting to order at 6:40 p.m.

The purpose of the meeting was to finalize our 2007 budget. Prior to our budget discussion, we covered a few miscellaneous topics.

Painting project - the final paint warranty is now available should any residents desire a copy.

Annual meeting - We will have our annual meeting on Saturday, January 27, 2007 at 10:00 a.m. poolside. The primary purpose of the meeting will be the election of 2007 board members. Following the annual meeting, the new board will convene and elect our new officers for 2007.

Holiday Get Together - We would like to have a Holiday get together either on Saturday, December 9 or Sunday, December 10 poolside. Date and details to be advised.

Property Insurance - proof of property insurance is due to Wood Sproat by November 30, 2007.

Architectural addition requested by #14 - Nancy Vildibill submitted an architectural drawing for a black wrought iron safety hand railing she would like to install at the entrance to her front door. This was her formal request for Board approval. Barbara Pacheco moved that the Board approve the submitted design for unit #14 and for all future hand railing installations. Joan Gaughan seconded the motion. A vote was taken and the motion passed with Nancy Vildibill abstaining. Please note that any future installation of safety railing must be submitted to and approved by the board prior to installation.

Irrigation - the standing water in the water pump area on 4th Avenue North is being addressed by Dave Egbert who is co-chairing landscaping and irritation along with John McElroy.

Alley dumpsters - Bill Moriarity noted that our alley dumpsters are corroded at the bottom. Wood Sproat will call the sanitation department to have them replaced.

2007 Budget - the major difference in our 2007 budget is in the landscaping and irrigation area. The budget calls for our monthly maintenance dues to remain at $250.00. John McElroy moved that we accept the 2007 budget as presented. Barbara Pacheco seconded the motion. A vote was taken and the budget was approved unanimously. The final budget will be posted on our web site.

Nancy Vildibill moved that we adjourn the meeting at 7:15 p.m. Barbara Pacheco seconded the motion.

Submitted by,

Peggy Spoor
Secretary

September 7

Board Members Present: Tim Baker, Peggy Spoor, John McElroy, Joan Gaughan, Wood Sproat and Barbara Pacheco

Board Members Absent: John McElroy, Nancy Vildibill.

Homeowners present: Joe Maka

Wood Sproat, President, brought the meeting to order at 6:40 p.m.

Minutes - Peggy Spoor read the minutes from our June 26, 2006 Board meeting. There were no changes or additons so the minutes stand as recorded.

Budget Review - Tim Baker, Treasurer, reported that we are on target to meet our yearend budget.

Correspondence - Joe Maka, Unit 18, was present to request a formal response to his letter of August 15, 2006, stating his concern about outstanding repair work to his unit. The Board explained that during the painting process this summer, we had 3 different painters and contractors inspect Unit 18 and they found no outstanding repair issues. The Board will provide Joe Maka with copies of the painter and contractor warranties.

Close out of paint project - Tim Baker has the contract and the labor and material waivers. We are awaiting manufacturers warranty.

Air conditioner replacement policy - Wood Sproat moved that:

Air conditioner compressor units will be replaced as close as possible to the existing location.

The bottom of the air conditioner compressor be installed no more than 4” above grade.

If any landscaping must be removed, the homeowner must have prior permission of the Board to remove landscaping and will be responsible for replacing any landscaping that was removed.

Tim Baker seconded the motion. A vote was taken and the motion passed unanimously.

Tree planting policy - the current policy is that homeowners cannot plant trees and shrubs that are over 5 feet when mature. The policy doesn’t seem clear on whether these are in-ground plants or potted plants. Although we did not address changing or clarifying the policy, we did decide that we needed to address the tree planted in the yard of Unit #14. Joan Gaughan moved that we discuss the problem with the owner of #14 and ask her to agree to have it removed. If the owner will not agree, we will require her to assume liability and responsibility for any damage the tree may do to our structures. Barbara Pacheco seconded the motion. A vote was taken and the motion passed unanimously. Joan Gaughan agreed to talk personally with the owner.

Unit #18 - palm planted in a pot, in-ground. Peggy Spoor will ask our landscapers if they can dig the plant out and remove it. If there is a charge, the homeowner will be responsible.

Unit #2 - We will send a letter to the owners reminding them of the 5 foot rule.

Interior For Sale signs - the Board decided not to act on this subject.

Landscaping responsibilities - Peggy Spoor is in the process of moving and is currently spending very little time on premise. To that end, we will ask two homeowners who expressed interest in the “job” if they will assume landscape and irrigation responsibilities immediately. On a similar subject, it appears that the city owned tree by our main irrigation valve on 4th Avenue North is causing damage and leakage to our irrigation system. Tim Baker will call the City to see if we can remove the tree.

Estoppel letter and gate update for new owners - Wood Sproat moved that we charge new homeowners/sellers a $25.00 fee for the estoppel letter that is necessary with a new sale and $25.00 to update our records and gate directory for new owners. These fees will be remitted by the title company when the estoppel letter is requested and collected at closing from the parties. These charges are very typical in all Associations. Joan Gaughan seconded the motion. A vote was taken and the motion passed unanimously. We will deposit these funds into our operations and repair budget line.

The meeting adjourned at 7:55 p.m.

Submitted by,

Peggy Spoor
Secretary

June 26

Roll Call - Peggy Spoor did an official role call of the Board.

Present: Wood Sproat, John McElroy, Tim Baker, Peggy Spoor, Joan Gaughan, and Nancy Vildibill. Absent: Barbara Pacheco

Guests: Quay Peters, Bill Moriarty, Cindy and Joe Maka, Dave Egbert, Marlys Meckler

Status of our Reserves - Tim Baker, Treasurer, presented an Assessment Proposal to the Board. Our current financial situation would put us with a $2,103.03 year end deficit. The recommendation is that we:

• Approve a special assessment now of $500.00 per unit, payable by July 31, 2006.

• Approve a change in the adopted long-term plan (Armstrong), whereby the annual increase in the contribution to reserves will be increased to 7 percent from the current 5.6 percent. The increases would remain subject to periodic review by the Board of Directors.

This recommendation would put us back on track with our 25-year reserve plan and allow our monthly maintenance dues to remain at $250.00 for the foreseeable future.

John McElroy moved that we accept the recommendation of the Assessment Proposal 2006. A role call vote was taken and the motion passed unanimously.

Pool Furniture - Tim Baker moved that we authorize the pool committee to purchase new pool furniture with the stipulation that they stay within the $2,000.00 budget and consider the guidelines put forward in previous motions. John McElroy seconded the motion. The motion passed unanimously.

Board Policy on Gates and Locks - There was discussion on who is responsible for our locks and gates. Tim Baker moved that the Association be responsible to maintain all exterior locks and gates. Wood Sproat seconded the motion. The motion passed unanimously.

Adjourn - the meeting was adjourned at 7:30 p.m.
Submitted by,

Peggy Spoor
Secretary

May 25

Board Members Present: Tim Baker, Peggy Spoor, John McElroy, Wood Sproat, Barbara Pacheco and Nancy Vildibill

Wood Sproat brought the meeting to order at 6:40 p.m. poolside.

Locks on alley trash receptacles - we will have the locks on the alley trash receptacles as soon as the City trash people receive their keys next week. Your house/gate key should open these keyed locks. If you have changed your keys, Wood Sproat and/or Peggy Spoor will have special keys available for you that will work on the alley locks. SPECIAL NOTE - Locks MUST be closed in order to remove you key.

Maintenance policy - Peggy Spoor moved that we accept the updated maintenance policy as drafted by Tim Baker. Barbara Pacheco seconded the motion. The motion passed unanimously. The maintenance policy is available on our Huntington website.

Pool furniture - Peggy Spoor moved that we purchase the following new pool furniture:

Four chaise lounges

Two 42-48” round tables that can serve as dining tables. We would like them to have a hole available in the middle so we can use our own umbrellas if need be.

Eight chairs to match the above two round eating tables (4 each)

Four side tables to be used with the chaise lounges and various chairs

Twelve green or white, plastic stacking chairs that we can store off to the side and use for large gatherings, meetings, etc.

Tim Baker seconded the motion. A discussion ensued. A vote was taken and the motion passed unanimously.

Painting - Tim Baker moved that we rescind the motion made on May 8, 2006 to obtain 3 bids to complete our painting project. Barbara Pacheco seconded the motion. The motion passed unanimously.

Tim Baker moved that we authorize our President, Wood Sproat, to get specifications from Sherwin Williams to solicit at least 3 bids to complete the maintenance work that needs to be done for the Huntington. Barbara Pacheco seconded the motion. The motion passed unanimously. Nancy Vildibill moved that we go with the lower of our current 2 bids and select Specialized Coatings, Inc. of Palm Harbor. In the event that the 3rd bid comes in at a lower price than Specialized Coatings, prior to Monday June 29, we call a special Board meeting before Wood Sproat executes any final agreements for maintenance and painting. John McElroy seconded the motion. The motion passed unanimously.

Adjourn - the meeting adjourned at 8:15 p.m.

Submitted by,
Peggy Spoor

Secretary

May 8

Board Members Present: Tim Baker, Peggy Spoor, Joan Gaughan, Wood Sproat, Barbara Pacheco and Nancy Vildibill

Homeowners present: Sydni Shollenberger, Jim Stull, Bill Moriarty for Quay Peters and Joe Maka

The meeting was held poolside and brought to order by our President, Wood Sproat, at 6:30 p.m.

Minutes of previous meeting - Peggy Spoor read minutes of our January and February 2006 Board meetings (also posted on our web site). Tim Baker moved that we approve the minutes as read. Joan Gaughan seconded the motion. A vote was taken and the minutes were approved unanimously.

Treasurer's Report - Tim Baker presented our budget report for April 2006 (also posted on our web site). Our budget report shows we are on target through April of this year. However, we do have a short fall projected for end of year due to our reserves. We will be approximately $14,000. short on reserves primarily due to expenses to that have built up over the past 4-5 years. Specifically, we have had to fix siding on various units (approximately $9,000.00) and $3.000.00 was spent to remove the trees by the pool. We are paying the $3,000.00 back via homeowner’s dues over a 3 year period. Barbara Pacheco moved that we accept the Treasurer’s report. Joan Gaughan seconded the motion. A vote was taken and the motion passed unanimously.

Building inspection results - the Board has been working with Dave Griffiths of Sherwin-Williams over the past couple of years based on our need to have the property painted. Dave can serve as a consultant and a one-stop shop to have all of our work completed on the property. He will also handle all warranty work. We have talked to two other companies and have decided that Dave Griffiths can meet our needs at this time. He walked the property with Wood Sproat and did not see any major structural problems. We know we have some maintenance work to do so we expect the process to work as follows:

Dave Griffiths meets with the Board to get a scope of the project (complete).
Dave prepares specifications and bid procedures to be reviewed by the Board (this will be broken down by various line items, i.e. repair work, caulking, prepping, paint, etc.). We plan to review this proposal on May 25.

The Board will solicit bids from high-quality contractors recommended by Sherwin-Williams.
Dave will review the bids with the Board and explain any differences.

Tim Baker moved that we authorize our President, Wood Sproat, to get specifications from Sherwin Williams to obtain at least 3 bids to complete the maintenance work that needs to be done for the Huntington. Barbara Pacheco seconded the motion. A discussion ensued to clarify that the Board must approve any maintenance/contractor work. Once we receive the bids and the Board approves a contractor, the work could begin within 30 days, dependent on our budget. A vote was taken and the motion was approved unanimously.
Painting – see above

Landscaping and Irrigation - we have some scale on the virburnum on 4th Ave and 2nd St, which the pest control company is addressing. We will replace any dead virburnum. Irrigation has been a challenge as our system ages. We have recently had the landscaping people raise the heads on over 50 locations so we get better coverage. We will also talk to them about a root watering system, which would do away with the tall watering heads. The white head extensions on 2nd Street will be painted green plus we will look at having them moved back from the sidewalk although that may force us to water the sidewalk more than the landscaping. The landscaper is continuing to work on removing the fig vine from the walls and brick so we can be ready for painting.

Safety Mirrors - we have been discussing getting safety mirrors at the main gate to avoid any accidents with pedestrians as we exit. Milt Meckler was kind enough to do some research and found it would cost between $200-300.00 to purchase the large mirrors. The Board discussed the subject and decided that it was not necessary to install these mirrors at this time. Rather, they would like to suggest that when we exit the property we do not use our clickers, but approach the gate slowly and it will open thereby alerting pedestrians and bikers that there may be a gate ahead and therefore a car.

Pool furniture - we have $2,000. in our budget to purchase some new pool furniture. Judy and Chuck Wray had volunteered in the past to coordinate this purchase for us. Tim Baker moved that we authorize Judy and Chuck Wray to investigate buying pool furniture within our $2,000.00 budget. Joan Gaughan seconded the motion. The motion was approved unanimously. Additionally, Tim Baker presented a letter that states we may need to improve our pool lighting if we want to do evening swimming. Tim Baker and Wood Sproat will investigate exactly what needs to be done…if anything.

Trash Receptacles - Sydni Shollenberger brought it to the Board's attention that we have had people going through out garbage in the alley. Additionally, we have people that do not live here that are putting their garbage in our dumpsters. The suggestion is that we lock the gates to our dumpsters. Wood Sproat talked to the City and they are fine with it as long as we provide them with a key. Tim Baker made the point that we can have padlocks put on the dumpster gates that will take the same key we use on the gate to the alley. Peggy Spoor moved that we put locks on the gates to our dumpsters with the understanding that our current keys will work on the locks. Barbara Pacheco seconded the motion. A vote was taken. All members approved the motion with the exception of Nancy Vildibill who was concerned about safety issues if we have to stay in the alley any longer than necessary, i.e. it will take longer to open the lock to the dumpster.

Documentation of Suppliers - Tim Baker will begin this process by providing the board with all the information he has on suppliers. Tim will send it to Peggy Spoor who will add to it and then pass it on to the Board for additions and clarification.

Next Social Gathering - the social committee will look at having a get together sometime in the fall. It’s getting a little to warm to plan anything for the summer time.

Old Business

The Board is in receipt of a letter from Joe Make dated February 13, 2006 voicing concern over maintenance work on his unit. The letter and issue has been addressed and therefore put to rest.

New Business

Tim Baker explained to the Board why it was important to use our yahoo e-mail group address, i.e. it improves communication and provides a legal document. We agreed to use yahoo e-mail for Board correspondence.

Adjourn - Peggy Spoor motioned that we adjourn the meeting at 8:15 p.m.

We will have our next Board meeting on Thursday, May 26, 2006 at 6:30 p.m. poolside to discuss the Request for Proposal from Sherwin Williams.

Submitted by,

Peggy Spoor
Secretary

February 11

Present: Tim Baker, Barbara Pacheco, Joan Gaughan, Peggy Spoor, John McElroy and Wood Sproat.

The meeting was called to order at 11:30 a.m.

The first order of business was to elect officers from our newly elected Board. We agreed that we would like to add a Vice President position that our by-laws provide for.

President - Barbara Pacheco moved that we appoint Wood Sproat as our President. Joan Gaughan seconded the motion. The motion passed unanimously

Vice President - Peggy Spoor moved that we appoint John McElroy as our Vice President. Barbara Pacheco seconded the motion. The motion passed unanimously.

Treasurer - Wood Sproat moved that we appoint Tim Baker as our Treasurer. Barbara Pacheco seconded the motion. The motion passed unanimously.

Secretary - Tim Baker moved that we appoint Peggy Spoor as Secretary. Wood Sproat seconded the motion. The motion passed unanimously.

Architecture Review Committee - John McElroy agreed to chair the architecture review committee.

In summary, the following are our officers for 2006:

President - Wood Sproat
Vice President - John McElroy
Treasurer - Tim Baker
Secretary - Peggy Spoor

We thank them for sharing their time and talents.

Miscellaneous Safety Issues - we agreed to remind homeowners of the following safety items:

It’s important to have at least one valid, working fire extinguisher in your home

We had a robbery in front of unit 14 on Second Street in the past few months

Garage doors - please keep your garage doors down. We have had bikes stolen from open garages. Plus, it’s more pleasant to look at a closed garage door in the courtyard.

Termites - subterranean termites will show themselves via mud tunnels traveling up from the foundation to any area of wood.

Parking in the courtyard - parking is not allowed in the courtyard since it could inhibit emergency vehicles (fire, ambulance, police) access. There are some exceptions which are noted below:

Serious inclement weather; Short term parking for unloading, deliveries and car washing;
During major downtown events when our street parking is jammed with visitors. Removal of cars shall follow such events as street parking becomes available.

The Board does not want to be put in the position to tow cars but must in the interest of safety.
Documentation of various suppliers and providers.

Wood Sproat noted that we need documentation on various suppliers who support the Huntington. We will work on a list, which will include but is not limited to: Directory at gate; coding; repair; Landscapers; Courtyard lights; Pool; Master keys; Irrigation layout.

Social - Joan Gaughan suggested that we have a Daylight Savings Happy Hour on April 2 poolside. Plans are to begin at 4 p.m. Details to follow.

Meeting date - our next Board meeting will be held on Monday, May 8th at 6:30 p.m. Tim Baker will work on procuring a location.

Submitted by,
Peggy Spoor
Secretary

January 15

Present: Tim Baker, John McElroy, Joan Gaughan, Barbara Pacheco, Roz Jeffrey and Peggy Spoor.

Guests present: Joe Maka and Beau Jeffrey.

Our interim Board meeting was held at Peggy Spoor’s townhome and was brought to order by John McElroy at 9:35 a.m. The purpose of the meeting was to discuss overall repair issues at the Huntington.

Repair Policy: Tim Baker read our current HOA official repair policy. He noted that we had received a new opinion from our attorney, which states that the Association should take responsibility for all exterior repairs and then bill the homeowner if appropriate. The Board will propose we accept this new policy and vote on it via e-mail as quickly as possible.

Existing repairs:

Unit # 20 - $600. to repair flashing which the Association will pay.

Unit # 12 - awaiting breakdown of bill so we can determine responsibility of homeowner vs. Association.

Unit # 18 - approximately $10,000. in repairs. Awaiting a breakdown from contractor so we can determine responsibility of homeowner vs. Association.

Tim Baker moved that we take on the responsibility of getting the repair work done on unit 18. Peggy Spoor seconded the motion. A vote was taken and the motion passed unanimously.

Future repairs: Roz Jeffrey moved that we have the exterior surfaces of all buildings inspected and give John McElroy the authority to hire a qualified entity to do the inspection. Barbara Pacheco seconded the motion. A vote was taken and the motion passed unanimously.

Maintenance Plan for 2006: Tim Baker moved that we adopt a maintenance plan for 2006 which includes:

Building inspections

Repairs

Finalizing an estimate to paint all exterior surfaces in anticipation of completing painting in a timely manner.

Wall surfaces - Tim Baker moved that we authorize our landscaping company to remove/prune all fig ivy from all surfaces to protect the integrity of the walls and brick columns. Barbara Pacheco seconded the motion. A vote was taken and the motion passed unanimously.

Adjourn - the meeting was adjourned at 11:30 a.m.

Submitted by,
Peggy Spoor
Secretary

2005

(To open up a given date, click on the arrow to the left of that date)

November 14

Present: John McElroy, president; Timothy J. Baker, treasurer; Peggy Spoor, secretary; Barbara Pacheco.

Guests: Joe Cronin and Milt and Marlys Meckler.

2006 Budget: Tim Baker presented the proposed 2006 budget for the Board's review. Based on inflation, we find it necessary to raise our monthly homeowner’s due 6.4% for 2006. This increase translates to a $15 per month per owner increase in 2006 for a total of $250 per month per owner effective January 1, 2006. Barbara Pacheco moved that we accept the 2006 budget as proposed. Peggy Spoor seconded the motion. A vote was taken and the motion passed unanimously.

2006 Election Committee: Tim Baker will chair the 2006 Election Committee. Please let Tim know if you are willing to run for the Board in 2006.

2006 Annual Meeting will take place on February 11, 2006 at 9:30 a.m. poolside.

Old Business: Barbara Pacheco presented the results of the latest exterior inspection we commissioned. Based on the recommendation of the inspector, the Board discussed the financial savings if we painted all surfaces at one time. Tim Baker moved that we make a proposal to the homeowners at our annual meeting in February to delay painting all surfaces until early 2007. Barbara Pacheco seconded the motion. A vote was taken and the motion passed unanimously.
Adjourned at 7:35 p.m.

Submitted by,
Peggy Spoor
Secretary

October 10

Board members present: Tim Baker, John McElroy, Joan Gaughn, Barbara Bacheco, Roz Jeffrey and Peggy Spoor

Guests: Robin McElroy, Lola Walker, Marlys Meckler, Gabrielle and Jurgen Schlichting, Nancy Vildibill, Cindy and Joe Maka

The meeting was held at Atlanta Bread Company and brought to order by our President, John McElroy, at 6:30 p.m.

Minutes: Peggy Spoor read the minutes from our July meeting
Treasurer’s Report – Tim Baker did not have an official report available but commented that although we appear to be in fairly good shape year to date, many line items have or will be impacted by inflation, i.e. water, power, pool, etc.

Roof Leaks: There was a discussion on roof leaks of which we have had two to date. The Association is responsible for repairs to the roof while the Owner is responsible for any interior damage caused by the leak. We discussed having a roofer assess if there are areas on our roofs that are vulnerable. The consensus was that we have spent less on the two roof leaks than we would have to have a roofer do an inspection. We encourage all owners to inspect their attics for possible leaks before there is any damage to their interiors.
Homeowners Insurance – there is a requirement in our documents that all owners must have homeowner’s insurance and have it available to show to the Board once a year. We now have copies of all homeowner’s 2005 insurance policies on file.

Banyan Tree: now that we have all bids in on costs, we had a thorough discussion on the options available for the Banyan tree in our courtyard. We can cut it down at a cost of $3,000. (the arborist does not recommend cutting it down) as well as the cost of repairing the cement and bricks which is $2,385.00, or we can cut the roots that are impacting the cement and bricks, create a barrier so they do not regrow at a cost of $320. and then repair the cement and bricks. Tim Baker motioned that we accept the bid from Jim Miller Construction to repair the cement and brick area regardless of what we decide about the disposition of the tree. Joan Gaughn seconded the motion. A vote was taken and the motion passed unanimously. Tim further moved that we do remedial work on the tree rather than cut it down. Peggy Spoor seconded the motion. A vote was taken. 4 Board members were in favor, 2 members were not. The motion passed. We will spend $320.00 to trim the roots and create a barrier and $2,385. to repair the cement and bricks.

Painting: John McElroy is waiting for a price from the painter for painting and caulking the green paint on our property and will follow-up again with the painter. Meanwhile we need pressure washing on the exterior walls of the buildings as well as the walls along the alley to get rid of mold and chalk. Barbara Pacheco will call to get bids for pressure washing and cleaning.

New windows: the Board had an adhoc meeting in August and adopted an official policy on storm protection for windows which follows:

Rules for Storm Protection for Windows

Any unit owner who wishes to install any form of storm protection on a unit must first obtain the permission of the Architectural Control Committee (ACC), or of the Board of Directors at times when there is no sitting committee. In making a decision, the deciding body shall follow the timetable and rules contained in the Declaration of Covenants, Article V, Architectural Control Committee. The deciding body shall apply the following criteria in making its decisions:

Temporary Installations: Any temporary methods of storm protection may be put in place only during an officially declared hurricane or tropical storm watch or hurricane or tropical storm warning. Any such temporary protection must be removed within 48 hours of the ending of the warning or watch. Any damage caused to the exterior of the home by the installation must be repaired by the unit owner in a timely matter.

Replacement Windows: Replacement windows are the preferred form of storm protection. Replacement windows must match as closely as possible the color and grid pattern of the windows that were originally installed in the units. The original windows were white aluminum, with a nine over one grid pattern, with muntins of about 1.125 inches wide. Muntins in replacement windows may be installed between the panes of double-paned windows, rather than on the outside. Replacement windows may be of vinyl or aluminum and must meet the current building code. Installation must be done by a licensed and insured contractor.

Plywood: Plywood or other materials that are attached directly to the window frame are allowed. Plywood panels must be installed in keeping with the recommendations of the Federal Alliance for Safe Homes or the Florida Building Code.

Other Methods: No methods of storm protection other than those listed above are allowed. However, if a unit owner believes that some other method would be suitable for the Huntington, then the owner may make application to the Board of Directors. The board may deny permission at its own discretion. Or, the board may amend these rules to allow some new method, in which casse the board shall list the criteria that must be followed for the new method to be accepted. If amendments are adopted, the board could then consider the unit owner’s application.

Rules for Replacement Windows

Any unit owner who wishes to install replacement windows for any purpose, such as energy efficiency, must follow the same procedures and rules as listed for installation of windows for storm protection.

Landscaping: Peggy Spoor asked for permission to evaluate alternative landscapers if our current ones do not improve their performance. Joan motioned to give Peggy permission. Tim Baker seconded it. A vote was taken and the motion passed unanimously.

Architecture Review Committee: to date, we do not have a volunteer to Chair this committee so the Board will continue to review any changes requested to our outward appearance.

Unit 18: there is both interior and exterior damage to unit 18. The homeowner’s insurance company is questioning who is responsible for repair. Our documents tell us we are responsible only for siding (exterior). The insurance company is questioning the definition of “exterior surface”. We agreed that we need a legal opinion of who is responsible for what part of the repairs so we can get the repairs completed in a timely fashion. Tim Baker motioned that we authorize our President to get a legal opinion of the responsibility on exterior surface specific to unit 18 with the understanding that the result will set a precedent. Roz Jeffrey seconded the motion. A vote was taken and the motion passed unanimously.

New Business

It was noted that unit 19 has dry wood termites. The Association covers Homeowners for subterranean termites alone so no further action was necessary. It was also noted that our vendor for subterranean termites will inspect units for dry wood termites but the Homeowner is responsible for any treatment required.

Peggy Spoor reminded everyone that it will be time for the current Board Members terms to expire in February. All Homeowners need to evaluate if they can run for the Board as we will most likely be needing new members in February.

Adjourn: Joan Gaughn moved that we adjourn the meeting at 8:10 p.m.

Submitted by,

Peggy Spoor
Secretary

July 11

Board Members Present: Tim Baker, John McElroy, Joan Gaughn, Barbara Pacheco, Roz Jeffrey and Peggy Spoor.

Guests: Marlys & Milton Meckler, Jacqui & Bill Alton, Sydni Shollenberger and Judy Wray

Convened: The meeting was held at the Atlanta Bread Company and brought to order by our President, John McElroy, at 6:32 p.m.

Minutes: Minutes of the previous meeting were read by Peggy Spoor.

Treasurer's Report - Tim Baker reported that we are within budget through June 2005.

Landscaping

Pool landscaping - We have received a bid from Gardner Landscape to re-landscape the pool area. The total cost is $2,400. We have approximately $1,800 remaining in our landscape budget. The Landscape Committee will meet to determine how we can phase in the landscaping to fit within our budget this year and next.

Courtyard tree update - agreed we need to get a bid on removing the Banyan tree, having it trimmed and having its roots contained. The City Arborist said we may remove it if we like as it's a good tree in the wrong place. Peggy will coordinate with our arborist.

Status on dead confederate jasmine - our landscaper killed the jasmine in front of unit 12 and damaged other sections along 4th Ave N. They have replaced the jasmine at unit 12 and will continue to monitor the health of the other jasmine along 4th Ave N. They have also put a new crew on our property.

Safety reflectors at main gate - Peggy suggested we install safety reflectors at our main gate to prevent pedestrian accidents. John McElroy will help Peggy with purchase of reflectors as well as proper placement.

Painting - John McElroy had 2 paint manufacturers look at our property. Neither one feels it is necessary to paint the entire complex. They did suggest that it was time to start yearly maintenance, i.e. pressure washing the boards and fresh paint on some of the green doors. They felt we would need to totally paint the complex in 1-3 years. Peggy Spoor made a motion to allow John McElroy to have the property power washed and have some maintenance painting done on the green doors. Roz Jeffrey seconded the motion. The motion passed unanimously.

Hurricane Protection - Tim Baker invited Mark Barrett of Zager Windows to do a presentation on various hurricane protection devices for our windows. A discussion ensued. Tim Baker formally requested the Board to approve new windows which meet Miami-Dade requirements. The Board has 30 days to discuss rules that would govern the installation of new windows and respond to Tim Baker. A committee was formed to discuss replacement windows along with the rules governing them with a focus on keeping the outside of the Huntington looking standard, i.e. hardware and frames. The committee is currently composed of John McElroy, Tim Baker and Milt Meckler. There will be a meeting on Saturday, July 23 at 9:30 a.m. poolside to discuss this subject.

Pool Committee - Judy and Chuck Wray have agreed to Chair the pool committee. They will work with our pool cleaning vendor to make sure we are receiving full benefit of our contract, work with the Board on getting replacement pool furniture when the budget allows and bring any pool issues to the Board’s attention.

Architecture Review Committee - John McElroy will continue to search for a Chair for this committee.

Insurance - there is a requirement in our documents that all owners must have homeowner’s insurance and have it available to show to the Board once a year. Roz Jeffrey moved that each owner must submit proof of homeowners insurance to the Huntington Board (John McElroy) by August 15, 2005 and annually thereafter. Peggy Spoor seconded the motion. The motion passed unanimously.

Old Business - none to report

New business - it was noted that 2 wasp nests need to be removed from unit 18.

Adjourn - Roz Jeffrey moved that we adjourn at 8 p.m.

Submitted by,

Peggy Spoor
Secretary

April 4

Board members present - Tim Baker, Barbara Pacheco, Joan Gaughan and Peggy Spoor.

Guests - Joe Cronin, Marlys & Milton Meckler, and Beau Jeffrey.

The meeting was held at the Atlanta Bread Company and brought to order by our Treasurer, Tim Baker, at 6:45 p.m.

Minutes - Minutes from our previous meeting were read by Peggy Spoor

Landscaping Policy - Tim Baker submitted a consolidated Landscape Policy and Rules document to be distributed to all homeowners. It is a reflection of our current landscape policy found in our Association Documents. It also includes the roles and responsibilities of our new Landscape Committee. The Board agreed to include a copy of our current landscaping contract in the Policy and Rules document so everyone is fully aware of what we may expect of our vendor. Barbara Pacheco moved that we accept the consolidated rules as proposed. Peggy Spoor seconded the motion. The motion was approved unanimously.

Work Party April 16 - Peggy Spoor reported that we have volunteers to helps us plant flowers and re-mulch the inner courtyard. We should have plenty of mulch left over for owners to use in their courtyards.

Swimming Pool - the depth markers are complete. We have $2,250. in the 2006 budget to replace and/or add to our pool furniture. The pool is scheduled to be resurfaced in 2008. We agreed that we need to have a “pool committee” similar to our landscaping committee. John McElroy will recruit a chair for the pool committee.

Trees - The cost to remove the tree in Unit 12’s courtyard will be $150. Joan Gaughan made a motion that we remove the tree in front of Unit 12 and offer to pay one half the cost. Barbara Pacheco seconded the motion. The motion passed unanimously. Tim Baker agreed to send a note to the owners of Unit 12 with our proposal.

Banyan tree - we need to better understand what is causing the movement in our curb and bricks near the Banyan tree. We will ask the arborist if he can dig his recommended trench to redirect the roots of the tree and at the same time tell us if it’s the roots or the previous water leakage that has caused the damage. Peggy Spoor will work with John McElroy on this project.

Architectural Review Committee - Joe Cronin had kindly offered to chair our Architectural Review Committee. Tim Baker reported that in reviewing our documents, the chairman of a committee must be a homeowner. Joe had already done some excellent work on researching an acceptable screen door which allowed the Board to go forward and approve a screen door on the spot. Barbara Pacheco motioned that we approve the following screen door:

Manufacturer – Larson
Type – exterior screen door
Style – Charleston
Color – hunter green
Availability - Lowes
Tim Baker seconded the motion. The motion passed unanimously.

The next two issues that must be addressed by an Architectural Review Committee are hurricane shutters – a big priority with hurricane season approaching - and awnings facing the courtyard

Our President, John McElroy, will work on recruiting a chair for our Architectural Review Committee.

Painting - we have $28,000. in our 2005 budget to paint the exterior “clappers” of our buildings. Peggy Spoor motioned that we authorize John McElroy to have 3 different paint consultants do evaluations on the condition of all exterior surfaces. Based on their recommendations, we will authorize 3 bids on painting some or all of our exterior surfaces. Barbara Pacheco seconded the motion. The motion passed unanimously.

Insurance - Tim Baker pointed out that there is a requirement in our documents that all owners must have insurance and have it available to show to the Board once a year. We will have further discussion when our President is available to determine how we want to handle this requirement. Additionally, we agreed to ask various insurance agents to present costs for a master community insurance policy at our next Board meeting.
Fire Extinguishers/Safety – Joan Gaughan will ask Symplex Grinnell to address our next meeting on replacing our fire extinguishers.

New Business - Tim Baker advised that we are within 5.8% of our proposed 2005 1st quarter budget

Adjournment - Joan Gaughan moved that we adjourn the meeting at 8:00 p.m.

Submitted by,

Peggy Spoor
Secretary

February 28

The meeting was held poolside and called to order by John McElroy at 7:10 p.m.

Board members present - Tim Baker, Barbara Pacheco, Joan Gaughan, Peggy Spoor, John McElroy, Roz Jeffrey

Election of Officers – Joan Gaughan motioned that we keep all officer assignments as is. Barbara Pacheco seconded the motion. A vote was taken and the motion passed unanimously.

Fire Inspection - we received an opinion from our attorney confirming our position that the fire department cannot require homeowners to do anything specific on fire prevention. The fire department continues to disagree with this opinion. A discussion was had on the possibility of providing some guidance to homeowners on the fire extinguishers that were installed in most of the units when they were built. Barbara Pacheco motioned that Joan Gaughan get an estimate on the cost to inspect or upgrade homeowner’s fire extinguishers. Tim Baker seconded the motion. The motion was voted upon and passed unanimously.

Bayway Lofts - John McElroy advised that we received a response to our appeal resulting in an April 7 hearing at 9 a.m. We will have 10 minutes on the agenda. A discussion ensued on what we want to ask for on April 7. The following suggestions were made:

Joan Gaughan suggested that what we need can be summed up in 3 words…..LIGHT, AIR, PRIVACY.

Tim Baker suggested that we ask that the project be sent back to EDC for a more complete site plan.

Tim Baker further suggested that we ask for a specific date when construction will begin or if it doesn’t commence within that time, we recommend that they lose their current permit, resubmit for a new permit and comply with any new zoning rules.

2005 HOA Board Meeting Dates - meetings will be held on a Monday evening once a quarter. Keeping in mind that we were holding our 1st quarter meeting that evening, the following additional dates were selected:Monday, April 4; Monday, July 11; Monday, October 3; Monday, November 14 - Budget Meeting for 2006

Annual Inspection - the annual property inspection was completed by John McElroy and Tim Baker. There is minimal work to be completed by the Association. Homeowners have already been advised if they have work to complete that is their responsibility. The Homeowner may choose to complete the work or they may ask the Association to complete it and send them the bill.

Architectural Review Committee - a suggestion was made that Joe Cronin would be an excellent candidate to chair the architectural review committee. Barbara Pacheco said she would check to see if Joe was willing to help us in this area.

Sewer Work - Staging area on corner or 3rd Street North and 3rd Avenue North. Roz Jeffrey believes that the City’s use of this corner as a staging area is not legal based on current zoning rules. Roz will call the City’s Code Enforcement Office to discuss the legality and some possible solutions. Following this discussion, Roz will consult with John McElroy regarding next steps.

The meeting was adjourned at 8:15 p.m.

Submitted by,

Peggy Spoor
Secretary

2004

(To open up a given date, click on the arrow to the left of that date)

January 17

The Huntington Homeowners' Association board of directors held its organizational meeting on January 17, 2004, at the home of Joan Gaughan, unit 23. Present were Timothy J. Baker (#16), John McElroy (#26), Peggy Spoor (#11), Joan Gaughan (#23), Barbara Pacheco (#6), and Roz White (#2). Donna Woolums (#13) was absent, as she had to work. The meeting began at 11:30 a.m., immediately following the association's annual meeting and election.

Election of Officers
Mr. Baker nominated Mr. McElroy for president; Ms. Gaughan nominated Peggy Spoor as secretary; and Ms. Pacheco nominated Mr. Baker as treasurer. All of the nominees were elected unanimously.

Meeting Schedule
The board decided to meet again at 7 p.m. Monday, January 26, at the Atlanta Bread Company on 1st Avenue N. The purpose of that meeting will be to set a broad agenda for the coming year. In addition, board members said they want to set a schedule of meetings for the remainder of the year, so that all association members would know well in advance when meetings will be held. Generally, the board meets once per quarter.

Adjourn
The meeting was adjourned at noon.

Timothy J. Baker
Secretary/Treasurer

January 26

Our President, John McElroy, called the meeting to order at 7:15 p.m.

Old Business
The Board has received the Reserve Study Summary. Donna Woolums and Tim Baker will review the summary and make a recommendation to the Board, which will then present our proposal to the homeowners at a mid-year meeting.

New Business
Interior Unit Damage
A roof leak was reported to the Board, which has resulted in interior wall damage to the unit. The Board agreed to consult with our attorney on the responsibility of the Association for interior damage as a result of exterior water damage. (Note: The attorney's opinion is that the association's responsibility is limited to exterior repair and maintenance, as specified in the governing documents. Interior repairs are the responsibility of the individual homeowner. The text of that opinion is attached to the original copy of these minutes. Click here to read the text of the opinion.)
Who to Call List
The Board agreed to publish a "who to call list" in our minutes, as follows:
Landscaping ≠ Peggy Spoor (895-4096, pspoor@tampabay.rr.com)
Finance ≠ Tim Baker (894-8206, timbaker@gte.net)
Gate and General Building Maintenance ≠ John McElroy (550-9558, jonmac@tampabay.rr.com)
(If you have a light bulb out on an exterior wall, please call Tim Baker as he has become an "expert" in replacing these bulbs which can be a challenge.)

Emergency Contact List
John McElroy has suggested that we create an Emergency Contact List for all residents. We would like to know the following:
Who to contact locally if you should become sick, fall, etc.
How to contact you if you're out of town, i.e. your cell phone
Who has a key to your unit in case of fire, etc. and how do we contact them
The intent is for each Board Member to have a copy of this confidential list. It would not be published on our web site. John will send out the list to our residents for them to complete. It certainly isn't required that you share this information but it is highly recommended.

Mail Boxes
Tim Baker suggested that we have white mailboxes affixed to the side of everyone's garage doors to allow us to better communicate with the residents when we need to notify them of HOA business in writing. The savings in postage over the years would offset the cost of the mailboxes which the Association would bear. It would also make it easier for residents to communicate with one another. The Board agreed that Tim will check on various options and costs and will check with residents for their concurrence.

3rd Avenue North Property
The Board discussed the condition of the vacant property on 3rd Avenue North. John McElroy made a motion that Peggy Spoor contacts the Holiday Inn, Julians and the new Downtown Neighborhood Association so we can jointly address the issue with City Councilwoman, Virginia Littrell. The Board voted to move forward on the motion.

Social Events
The Board made plans for a social event the first half of the year:
May 2 ≠ Barbeque at the pool
Roz White volunteered to submit additional ideas on various social events for the coming year. Our Residents are also encouraged to submit ideas to the Board for social events.

Meeting Schedule
The Board agreed to the following 2004 meeting schedule:
April 5
July 12
October 4
November 15
All meetings are scheduled for 7 p.m. at the Atlanta Bread Company.
Homeowners are welcome at any and all Board Meetings. Please let a Board member know if you will be attending so we can make sure we have plenty of room. If you would like to be on the agenda, you must contact John McElroy prior to the meeting.

The meeting was adjourned at 8:30 p.m.
Respectfully submitted,
Peggy Spoor
Secretary

March 15

Present - Board members Tim Baker, Roz White, Joan Gaughan, Donna Woolums, John McElroy, Barbara Pacheco, Peggy Spoor, and Beau Jeffrey and Sydniu Shollenberger, guests.
John McElroy, President, brought out meeting to order at 7:10 p.m.

Policies related to Association rules regarding owners use of courtyards

Umbrellas - Tim Baker made a motion to send a letter from our President to unit #14 describing our patio umbrella policy along with a copy of the Association rules on patio umbrellas. Peggy Spoor seconded the motion. John McElroy will follow up with a phone call to #14. A vote was taken and the motion passed unanimously.

Courtyards - Tim Baker made a motion to get an opinion from our Association attorney on the extent our Association has the authority to approve or disapprove changes to courtyards. Roz White seconded the motion. Once the Board receives the opinion from our attorney, they will then vote and issue a decision on the hot tub in #2. A vote was taken on the motion and it was passed unanimously.

Landscaping proposal - Peggy Spoor presented an informal proposal to replace various plants and shrubs throughout the property this spring for a total cost of $900.00. She also suggested that HOA needs a 1-3-5 year landscaping plan as our plantings and trees continue to mature. The Board asked Peggy to present a more formal plan at our next Board meeting April 5.

May 2 pool party - we will look at possibly postponing our pool party to the Sunday over Memorial Day weekend. Roz White will meet with Peggy Spoor to discuss various social options in the upcoming year.

The Board reviewed the letter submitted by unit #24. All agreed that much of the work suggested is currently being done by the Downtown Neighborhood Association (DNA).

Joan Gaughan motioned to adjourn the meeting. Roz White seconded it. The meeting was adjourned at 8:30 p.m.

Respectfully submitted,
Peggy Spoor, Secretary

April 5

The Board of Directors of the Huntington Homeowners' Association met on Monday, April 5, 2004, at the Atlanta Bread Company restaurant on 1st Avenue North. Present were John McElroy, president; Timothy J. Baker, treasurer; and board members Donna Woolums and Joan Gaughan. A quorum being present, Mr. McElroy called the meeting to order at 7 p.m.

Portable Spa - At its meeting on March 15, 2004, the board discussed whether a unit owner who had placed a portable spa in a private yard required approval from the association's Architectural Control Committee or from the Board of Directors. The board referred the question to its attorney, Ellen Hirsch de Haan. At this meeting, the board received that opinion. The opinion states that the board does have the authority to regulate what is placed in private yards (including spas), but with some exceptions only to the extent that rules and regulations have been adopted. Since no rules or regulations regarding spas had been adopted, the board took no action about the existing spa.

Yard Umbrella - Also at the March 15 meeting a question had been raised about a brightly-colored yard umbrella that included an advertising slogan. The association does have a rule that discourages such umbrellas, but they are not actually prohibited, so no action was taken other than to alert the owner to the rule.

Architectural Control Committee - It was moved by Ms. Woolums and seconded by Ms. Gaughan that the board reconstitute an Architectural Control Committee as provided for in the governing documents. The motion passed unanimously. The board will seek out three non board members to sit on that committee. There has not been an active committee for several years, due to a lack of any business to conduct. The documents provide that when no committee is active, the board shall take its place.
Rules and Regulations - There was a discussion of rules that might be adopted to govern what can be installed or placed in private yards, especially of items that would be visible to passersby, that might adversely affect the immediate neighbors, or might be detrimental to property values. It was moved by Mr. Baker and seconded by Ms. Gaughan that the association ask Ms. de Haan for assistance in drawing up a general rule that would govern what could be placed or installed in private yards. The motion passed unanimously.

Landscaping - Board member Peggy Spoor sent to the board a proposal for spending about $1,000 for some immediate landscaping needs that were not included in the 2004 budget. For example, many of the sprinkler heads that irrigate the landscaping need to be raised to accommodate landscape growth. There are also some areas where replacement plants are needed. It was moved by Ms. Gaughan and seconded by Ms. Woolums that Ms. Spoor be authorized to undertake the improvements listed, but that the funds should come from other parts of the budget, such as for mulch.

Trees - The board discussed, by took no action, on two issues related to trees. One is the projected cost of about $15,000 to remove the oak trees from the pool area. All of the trees are dead or dying and present a safety hazard. The board discussed various methods of paying for the tree removal, including a one-time special assessment, or paying for the job over the course of several years through increases in the regular monthly maintenance fee. The board also discussed the possibility of removing the palm trees that stand between the buildings. The trees require regular maintenance and are not universally liked.

Air conditioners - Mr. Baker raised the question of replacement air conditioners, especially in the courtyard. All of the units that are in the courtyard are of the same make and model, and so have a standard appearance. But, that uniformity of appearance will be lost once the owners begin to replace them, unless some standard is established. The board discussed the matter and agreed that it would be impractical to require everyone to have the same unit. Mr. McElroy noted that he had built a lattice enclosure for his unit, which hides it from sight but does not block air circulation. The board informally agreed that a similar solution might be used for the courtyard units. No official action was taken on the matter.

Reserve Funding - Mr. Baker and Ms. Woolums reported to the board on a reserve study that the board had commissioned from Armstrong Consulting Inc. That study includes a detailed analysis of all the elements of the Huntington that are the responsibility of the association, including roofs, siding, the swimming pool, brick paving, etc. The analysis includes the condition, replacement cost and life expectancy of these elements, along with a plan for financing the necessary reserves to pay for maintenance and replacement.
The committee made two recommendations to the board, both of which were adopted unanimously:
1. The committee recommends that the association accept the cash flow funding approach to maintaining reserves, as detailed in Armstrong Consulting Inc.'s "2004 Reserve Study for the Huntington Homeowners' Association" dated January 16, 2004, which anticipates cumulatively increasing reserves funding by 5.6 percent per year beginning January 1, 2005."
2. The committee recommends that an annual review be made by the board to determine whether conditions, costs, replacement schedules, and reserves are materially the same as anticipated, as shown in Armstrong Consulting Inc.'s "2004 Reserve Study for the Huntington Homeowners' Association" dated January 16, 2004, making annual adjustments to the budget and/or monthly fees as needed to provide sound fiscal management of the Huntington reserves."

Note: In 2004, the budget calls for a reserve contribution of $12,000, which amounts to $37.04 per unit per month. Under the adopted plan, that contribution in 2005 would increase by $2.07 to $39.11. By 2023, the month contribution per unit would increase to $104.29.)

May 25

Present: Tim Baker, Peggy Spoor, Joan Gaughan, Roz White, John McElroy, Donna Woolums, Barbara Pacheco.

John McElroy, President, brought the meeting to order at 7:10 p.m. The purpose of the meeting was to review adhoc HOA projects and determine what the expenses will be versus our 2004 budget.

Trees by the pool. The City of St. Petersburg has advised us that the 3 trees by the pool should be removed as they are diseased. Peggy Spoor is in the process of obtaining at least 3 bids. She will ask the vendors to submit the cost of removal of one tree at a time as well as a bid to remove all three at the same time. We expect to have all bids in by June 15.

Exterior rotted wood in units 7, 13, 15, 19. John McElroy has received a bid to repair all four units at a cost of $523.69. Barbara Pascheco moved that we accept the bid and move forward on the repairs to these units. Peggy Spoor seconded the motion. The Board voted and agreed unanimously to have the repair work done.

Roof gutter cleaning. We are awaiting a bid on the cleaning of the roof gutters throughout the property.
Landscaping. Our Landscaper has occasionally been doing maintenance on our property early Saturday mornings. Peggy Spoor will ask Ian Lightfoot to do maintenance during the workweek unless there are unusual weather problems that would prevent it. Memorial

Weekend Barbeque D Roz White reported on the plans for our upcoming barbeque.

Architectural Review Committee. We agreed to move forward in soliciting homeowners to join this committee.

Lint Removal from Dryers. Barbara Pacheco has scheduled this for Saturday, June 12 and is coordinating with individual owners to insure that either they be home June 12 to allow the vendor access or to leave a key with Barbara so she can open their unit.

Adjourn. The meeting was adjourned at 8:10 p.m.

Respectfully submitted,
Peggy Spoor, Secretary

July 12

Board Members Present: Tim Baker, Peggy Spoor, Joan Gaughan, Roz White, John McElroy, Donna Woolums, Barbara Pacheco

Guests: Marylou Armendinger, Sally and Jim Stull

Quarterly Financial Report - Our Treasurer, Tim Baker, presented our mid-year financial report (see budget notes at the end of these minutes). We are in the "red" in quite a few areas due to price increases from our suppliers and we have had some "must do" immediate expenses that were not anticipated. Our keypad to open our front gate from the street is broken. We received two estimates to fix it. One from the original installer, TEM, for $850.00 and one from Bayfront Locksmith, who does the locks on our pedestrian gates, for $700.00. Joan Gaughan moved that we accept the bid from Bayfront and get the front gate fixed quickly. Peggy Spoor seconded the motion. A vote was taken and the motion was approved unanimously. Additionally, we voted unanimously to move forward on repairing the areas of rotten wood throughout the property at a cost of $500.00. The additional expenses will be taken from reserves at this time. The Board agreed that we would discuss replenishing our reserves at our next meeting. Barbara Pacheco moved to accept the mid-year financial report. Peggy Spoor seconded the motion.

Removal of trees by the pool - The three large oak trees at the east end of the pool are diseased and must be removed as soon as possible. We have had three arborists on site and all agree the trees are posing a threat to our buildings should they come down in high winds and/or lightning. Peggy Spoor obtained three bids to have the trees removed. We received one bid for $12,000. and two others for approximately $6,500. Additionally, the City of St. Petersburg will require us to replace these trees (not necessarily with the same type of tree). There was discussion on how we will pay for this large expense since it is out of budget. Donna Woolums moved that we have all three trees removed as quickly as possible by Bay City Tree Service at an approximate cost of $6,500 and that we approve a special assessment of up to $300.00 per unit to include the removal and replacement of the three trees. The assessment will be payable by the Homeowners by October 31, 2004. Barbara Pacheco seconded the motion. A vote was taken and the Board approved the motion unanimously.

Sprinkler System and Cost Savings - as part of her landscaping responsibilities, Peggy Spoor applied for a free City of St. Petersburg analysis of how efficiently we are using our water. The Huntington uses potable water, which is very expensive, i.e. our annual water/sewer/garbage collection budget is $18,000.00. The City fixed our rain gauge, which will turn off the sprinklers if it rains in the previous 24 hours and they also reset our entire sprinkler system to water more often but for a short period of time, i.e. currently we are watering 40 minutes at a time, which is excessive and encourages substantial water \runoff. The new sprinkler schedule (Tuesday and Saturdays) will still encourage deep root systems but at a reduced expense. Additionally, the City encouraged us to continue with our current policy of removing all grass and replacing it with native ground cover and plants which would allow us to replace our current sprinkler system with a low volume system which should provide for further substantial water savings. Peggy Spoor will work on a long-term landscape and irrigation plan with the intent of providing further cost savings.

Gutter cleaning and discoloration - The gutter cleaning has been completed thanks to the efforts of Dave Egbert. The cost for this cleaning will be taken out of reserves with the intent of replenishing reserves. We further discussed the discoloration on some of the trim. The Board agreed to review painting the trim and perhaps all exterior surfaces in 2005.

Future schedule for dryer vent cleaning and gutter cleaning - the Board agreed to discuss this subject when we work on the 2005 budget.

Architectural Review Committee - It was decided that the time has come to create an Architectural Review Committee. Our By-Laws provide for the creation of this committee should we deem it necessary. In the past, the Board has reviewed any architectural issues. This new committee works independently of the Board. If there are any homeowner disagreements on what the Committee has approved, the homeowner may appeal to the Board. Jim Stull has volunteered to be Chairman of the new Architectural Review Committee. Suggestions were made that Cindy Maka and Dave Egbert were interested in participating as well. One issue at hand is the addition of awnings on windows facing the courtyard.

New Business - There is a large crack in the cement by unit # 16. We are scheduled for our annual review by our Huntington Engineer of Record so we will ask him/her to check this area.
Landscaping - Peggy Spoor asked for permission to put our weekly landscaping work out to bid. We have had our current landscaper for the past 5 years and feel that it is appropriate to go out to bid to ensure we are being good stewards. Barbara Pacheco made a motion to authorize Peggy Spoor to get landscape bids. Joan Gaughan seconded the motion. A vote was taken and the motion was approved unanimously.

Adjourn - The meeting was adjourned at 8:35 p.m.
Peggy Spoor, Secretary
Secretary

Treasurer's Report: The first six months of the year were difficult in terms of our annual budget, due to some price increases from suppliers, and also from some unanticipated repairs that had to be made. I would recommend to the board that we pay some of the these expenses from our reserve accounts, with the intention of replenishing that money in next year's budget. That would mean some increase in 2005 in the monthly maintenance fees to make up for the reserve expenditures. As an estimate, this would amount to about $2,000. The cost to replenish that amount would be about $6 per month per unit in 2005.
Here are some of the specifics:
.. The cost of our termite protection went up $169, from $2,445 to $2,614. All of this amount was paid in the first half of the year.
.. We spent $650.47 on professional fees in the first, exceeding our annual budget by about $250. This was due to the necessity of getting a couple of legal opinions from our lawyers. There shouldn't be any further expenses in this category for the remainder of the year.
.. The cost of cable TV went up by $42 per month, for a total of $252 for the first half. By the end of the year, we will be $504 over budget on that item.
.. The biggest item was for repairs. We budgeted $2,500 for the year, but in the first half spent more than $2,600. The large repair items included about $700 to repair the front gate in January; $500 to repair some light standards in the courtyard; and $1,350 to remove lint from all the dryers. In addition, two large bills were due in early July, $1,025 for gutter cleaning and repair, and another $800 to repair the front-gate kiosk.
Timothy J. Baker
Treasurer

September 14

The meeting was held at the Atlanta Bread Company on 1st Avenue North and called to order by our President, John McElroy, at 7:05 p.m.

Board Members Present: Tim Baker, Barbara Pacheco, Joan Gaughan, Peggy Spoor, John McElroy and Donna Woolums

Guests: Sandi and Wood Sproat - #25; Chuck Wray - #5

Minutes: minutes of the July 12, 2004 meeting were read by our Secretary, Peggy Spoor.

Rescinding of Special Assessment for tree removal: Tim Baker made a motion to rescind the special assessment for tree removal, authorize the Treasurer to use reserve funds to pay for the tree removal, and replenish the reserves in the 2005 budget.
Donna Woolums moved that we accept the motion. Peggy Spoor seconded the motion. A vote was taken and the motion was passed unanimously.

Budget Update: our Treasurer, Tim Baker, noted that we will have to increase our monthly maintenance fees in 2005 by $25.00 a month for 12 months in order to replenish our reserves as a result of the tree removals by the pool.

Landscaping bids: Peggy Spoor in still awaiting responses to the bids she put out for our landscape maintenance work.

Hurricane protection: the Board would like the new Architectural Review Committee to take a proactive role on the type of hurricane window protection devices Huntington home owners use as well as when they are used. As a result, a motion was made that:

Anyone wanting to install hurricane protection must have product approval of the Architecture Review Committee and, once the product is approved, a homeowner may have removable hurricane protection on windows only when we are under a tropical storm warning or watch and/or a hurricane warning or watch.

Peggy Spoor moved that we accept this motion. Donna Woolums seconded the motion. A vote was taken and the motion was approved unanimously.

Hazard Insurance: Tim Baker voiced a concern that when we have a cash sale of a unit, the owner is not required to have hazard insurance. The concern is that should a tree fall on an entire building, only parts of the building would be insured. The same applies to a fire in a building. We will consult with our attorney to see if we can required all home owners to have hazard insurance. Meanwhile, John McElroy and Tim Baker will check to see if we can get a bid from an insurance company for the entire complex thereby providing a volume cost savings to individual owners.

Termite update for unit 17: Unit 17 closed recently and soon after found that they had drywood termites. The termite company providing the inspection for closing guarantees their work for one year so unit 17 was treated immediately. Our Huntington contract with Terminex only covers subterranean termites.

Update from Architectural Review Committee: no report

New Business

Patios: we had a discussion on whether we should provide incentives to home owners to remove grass and replace it with a full brick patio. We decided not to move forward on this suggestion due to overall cost. Chuck Wray was present to share his concern that there were Board Members entering the courtyards without homeowners’ or the Board’s permission to secure potential flying objects prior to Hurricane Charley. The Board agreed that any future entry to courtyards would be approved by the Board prior to entry.

The meeting was adjourned at 8:30 p.m.

Submitted by,
Peggy Spoor
Secretary

November 15

The meeting was held at the home of resident and Board member, Joan Gaughan, and called to order by our President, John McElroy, at 7:00 p.m.

Board Members Present:
Tim Baker, Barbara Pacheco, Donna Woolums, Joan Gaughan, Peggy Spoor, John McElroy, Roz White

Guests - Marlys and Milton Meckler #17; Nancy Vildibill #14; Joe Maka #18; and Dave Egbert #4
Minutes - Secretary, Peggy Spoor, read minutes of the previous meeting. A correction was noted on the minutes. Roz White motioned to approve the minutes as corrected. Tim Baker seconded the motion. A vote was taken and the minutes were approved unanimously.

2005 Budget - Tim Baker presented two budget proposals for 2005. The primary drivers of next years budget will be; a) replenishing our reserves used to remove the trees by the pool and b) the cost of landscape maintenance. Dave Egbert voiced a concern that the proposed increases in monthly homeowners dues were inappropriate. A lively discussion ensued. Joan Gaughan made a motion that we defer voting on the 2005 budget until we have additional information on the potential landscape maintenance companies. Tim Baker seconded the motion. A vote was taken and the motion passed unanimously. The Board agreed to meet again on Monday, November 22, 2004 at the Atlanta Bread Company at 7:00 p.m. to settle on our 2005 budget.

Update from Architectural Review Committee - There was nothing new to report. John McElroy will check to see if the committee is still interested in moving forward. Additional members recommended would be Cindi Maka and Joe Cronin.

Pridgen Bayloft Project - The Economic Development Commission (EDC) has delayed reviewing this project until January as the project is awaiting FAA approval due to the height of the proposed building. Tim Baker reported that the City is leaning toward approving this project. Tim Baker has been authorized by the Downtown Neighborhood Association (DNA) to speak on their behalf at the EDC meeting when this project hits the agenda. We need Huntington representation as well to voice our concerns about the size of the project. Major concerns are:

The amount of traffic that will be utilizing the alley between the Huntington and the proposed project.
The noise resulting from sounds of car engines heading up and down the car parking ramps. We would want to have the garage enclosed to reduce noise.

Discussion was had on the need to start documenting our engineering and building structure concerns.

Database of Home Owner Emergency Contact Information - John McElroy will have a form for the Board to review prior to presenting the idea to our Home Owners.

Holiday Party - a suggestion was made that we have a casual Holiday party in the courtyard, i.e. everyone brings a dish, etc. Joan Gaughan agreed to coordinate with the help of John McElroy, Barbara Pacheco and Peggy Spoor.

Landscape Update and Issues - the majority of this topic was discussed during 2005 budget. Briefly, Peggy Spoor contacted 11 landscape maintenance companies and irrigation specialists. We now have the bids down to two companies.

New Business - it was pointed out that the glass cover on the gate entry panel is faded to the point you cannot read the numbers. Tim Baker will have it replaced.

The meeting was adjourned at 8:50 p.m.

The Board reconvened on Monday, November 22, 2004 to finalize our 2005 budget.

John McElroy called the meeting to order at 7:00 p.m. All Board members were present.

Fire extinguisher inspections - Tim Baker took this opportunity to advise us that the St. Petersburg Fire Department is telling us that City Ordinance requires any multi family dwelling with 3 or more units to have an annual fire extinguisher inspection at a total cost of $210.00. A discussion ensued on whether or not the Fire Department can require us to have inspections. We decided we did not have enough information at this time to make any decision. Tim Baker is awaiting paperwork from the Fire Department that we hope will provide clarification.

Landscape Review - Peggy Spoor reviewed our final bids from 3 landscaping companies. Joan made a motion to select Tommy Todd Landscaping, a well-known and respected company, as our new vendor. Barbara Pacheco seconded the motion. A vote was taken and the motion was approved unanimously. Peggy made a motion to terminate our current landscape vendors with a 30 day written notice. Roz White seconded the motion. A vote was taken and the motion was approved unanimously.

2005 Budget - Barbara Pacheco moved that we approve the 2005 Budget which will drive a $235.00 monthly maintenance fee. Joan Gaughan seconded the motion. A vote was taken. The motion and therefore the 2005 budget were passed unanimously.

Holiday Party - Joan Gaughan suggested we have our covered dish Holiday party in the courtyard December 12. There were no objections to the date.

New Business - Roz White suggested we need a new grill by the pool as the inside is rusted. We will see if we can find some money in the 2005 reserve budget to replace it. In our 20 year plan, the replacement of our grill is scheduled for 2006.

The meeting was adjourned at 8:05 p.m.

Submitted by,
Peggy Spoor
Secretary

2003

(To open up a given date, click on the arrow to the left of that date)

February 27

The Board of Directors of the Huntington Homeowners' Association met on Thursday, February 27, 2003, at the home of Sydni Shollenberger. All board members were present, including Dave Egbert, Timothy J. Baker, Ms. Shollenberger, John McElroy, Barbara Pacheco and Peggy Ann Spoor.

Election of Officers
After some discussion, it was moved by Ms. Shollenberger that the following officers be elected: Mr. Egbert, president; Mr. McElroy, vice president; Ms. Shollenberger, secretary; and Mr. Baker, treasurer. The motion passed unanimously.

Committees
Mr. Egbert made the following committee assignments:
Grounds maintenance: Mr. Egbert.
Building maintenance: Mr. McElroy
Swimming pool: Ms. Spoor
Social: Ms. Pacheco and Ms. Spoor
Communications (web site, etc.): Mr. Baker

Adjourn
The meeting adjourned at about 8:30 a.m.

Submitted by Timothy J. Baker
Treasurer
2/27/2003

July 15

The Huntington Homeowners Board of Directors met at the home of board member Sydni Shollenberger, 350 Second Street North, #24, at 7:30 a.m. on Tuesday, July 15, 2003.

Present were: Dave Egbert, Tim Baker, John McElroy, Sydni Shollenberger, and Peggy Ann Spoor. Barbara Pacheco was excused.

President Egbert called the meeting to order at 7:35 a.m.

The following items were discussed.

(1) Proposed Bayway Lofts highrise development
Tim Baker has kept tabs on the proposed development and has informed Huntington residents of the status of the proposal and its review by City staff. Here is an excerpt from his last report sent by e-mail to Huntington homeowners on July 10:

"John Hixenbaugh just called me. He said the city has sent a formal letter to Mr. Pridgen advising him that it is rejecting his claim of open space on a rooftop. That also negates his claim of unlimited development rights.

"The city has also postponed the hearing that was scheduled for August. The reason for the postponement is that the city wants to hear from the FAA about any potential conflicts between the proposed building and flight paths to Albert Whitted Airport. Previous projects (the Vinoy, the Cloisters, the Florencia and the Bank of America Tower) have all received waivers from the FAA, and the city did not pay much attention to any potential height problems. This project is so much bigger than any of those that the city wants to be sure the FAA is okay on this.

"I will try to keep on top of this issue, and I still say it's a good idea for people to write the Mayor with their thoughts."

(2) Pool area paving
John McElroy showed the group the proposal from Paving Concepts, Inc., along with photographs of work the company has completed for other customers. Work on regrading the former landscaped area and expanding the paved area is expected to commence within the next two weeks.

(3) Landscaping
Dave Egbert reported that Ian Lightfoot who maintains landscaping at Huntington has pointed out evidence that the largest oak tree at the east end of the pool is declining. Dave intends to have the tree examined by a licensed arborist to (1) see what can be done to prolong the tree's life and (2) to give an estimate of the lifespan so that the
Association can budget reserves for removal. Another of the three live oaks at the pool--the one that overhangs the allley retaining wall--is dead and will be removed entirely.

Peggy Spoor noted that the Indian hawthorn shrubbery around the perimeter of Huntington has a lot of weeds. Dave responded that the landscaper has worked to keep them under control and they are not as abundant as once was the case. As herbicides have lost toxicity in order to preserve the environment, they have also lost strength and are not as effective in removing weeds.

As social co-chair with Barbara Pacheco for the Association, Peggy said she would look toward planning a weeding party for early fall.

(4) Lighting
An electrical contractor is in the process of repairing the decorative lighting in the courtyard by replacing bulbs and ballasts.

(5) Legal Documents
Tim Baker reported that the Association documents, amended at the annual meeting in February, have been recorded with the County and State and returned to the Association by the attorney.

(6) Reserve Study
Tim Baker, board treasurer, explained that a Reserve Study is a comprehensive engineering review that would establish the condition of common elements at Huntington and provide an estimated timetable of replacement or repair for walls, gates, fences, pool, roofs, cabana, and so on. With major construction proposed across the alley, it is important to have the study completed as a baseline comparison should damage to the common elements occur as a result of the construction activity.

Sydni Shollenberger moved, Peggy Spoor seconded:

MOTION: That the Board be authorized to seek estimates for a reserve study of all common elements and that the lawyer be contacted for advice on other measures to protect Huntington property interests during the construction process.

The motion was unanimously approved.

(7) The next scheduled board meeting is set for Tuesday, November 18, 2003, and will include presentation of the proposed budget for 2004. The meeting place will be determined at a later date.

The meeting was adjourned at 8:40 a.m.
Respectfully submitted
Sydni Ann Shollenberger Secretary

November 18

The board of directors of the Huntington Homeowners Association met on Tuesday, November 18, 2003, at the home of association president Dave Egbert. All board members were present, including treasurer Timothy J. Baker, John McElroy, Peggy Spoor and Barbara Pacheco.

Budget
The board unanimously approved a budget for 2004, which will require a monthly maintenance fee of $200 per unit, an increase of $10 over the current year. A copy of the budget is attached to these minutes. (Click here to view budget.)

The increase in the maintenance fee was necessitated by two items:

- The City of St. Petersburg in November increased the price of water by about 14 percent, and the price of sewer service by about six percent. As a result, we increased our budget for city services from $17,000 in 2003 to $18,000 in 2004. In addition to sewer and water, this budget lines also covers garbage pickup, which was not increased.

- The amount to be contributed to our general reserve fund was increased by $1,100, from the current $2,400 to $3,500. This was done to offset some expected expenses that will be paid for from the general reserve fund in the coming year. The board expects to spend about $2,000 for tree removal in the pool area. We have been advised by both our own landscape contractor and by the city forester that the large oak trees along the fence are all dying and will need to be removed over the next several years. So, this will be an ongoing project. Also, the board expects to conduct a reserve analysis in the coming year, at a cost of about $1,500. The general reserve fund is projected to be about $6,500 at the end of this year. Since the projected expenses and the budgeted contribution are equal, the fund should end up 2004 about where it is now.

Reserve Study
It was moved by Mr. Baker and seconded by Mr. Egbert that the board accept the bid from Armstrong and Associates Inc. to perform a reserve study for the Huntington, contingent on acceptable references. The motion passed unanimously. Mr. McElroy will be making the arrangements for the study.

The purpose of the study will be to assess the current condition, expected life span, and eventual replacement cost of all common property at the Huntington, and also of the private property that is maintained by the association. The common property includes such things as the swimming pool and cabana, the courtyard and the alley wall. Private property that is maintained by the association includes the roofs and siding on all the buildings. The study will also include recommendations on how to pay for future maintenance.

Armstrong and Associates has a web site at www.armstrongassoc.net.

Nominees for Board
Mr. Egbert, who has served as association president for the past three years, said he will not be a candidate for the board in 2004. He said he is stepping aside to give others the opportunity to serve on the board. Anyone who would like to serve as a director should get in touch with Mr. McElroy (550-9558 or jonmac@tampabay.rr.com) or Mr. Baker (894-8206 or timbaker@gte.net). The board meets four times per year. According to the association bylaws, the board must have a minimum of three members and a maximum of seven. Directors are elected at the Annual Meeting and serve for one year. Officers are elected by the board.

Board members who have said they will seek re-election are Mr. Baker, Mr. McElroy, Ms. Spoor and Ms. Pacheco. That means that three additional board members could be added. Anyone who wishes to run for election is automatically placed on the ballot at the Annual Meeting. If seven or fewer people run for the board, then all the nominees are elected. If more than seven run, then an election will be held and the seven highest vote getters will be elected.

The Annual Meeting was scheduled for the morning of Saturday, January 17. The exact time and location will be announced later. We have previously met in the dining room of the Park Place, but that building is being converted to condominiums and the dining room wing is being torn down.

Timothy J. Baker
Treasurer
11/20/2003

2002

(To open up a given date, click on the arrow to the left of that date)

February 5

The board of directors of The Huntington Homeowners' Association Inc. met on Tuesday, February 5, at the home of Tim Baker. All board members were present, including Mr. Baker, Dave Egbert, Barbara Pacheco, John McElroy and Sydni Shollenberger.

Election of Officers

The main order of business was to elect board officers. By a unanimous vote, Mr. Egbert was re-elected as president and Mr. Baker was re-elected as secretary/treasurer.

Policy Manual

Mr. Egbert reported that he and Mr. Baker had begun to put together a policy manual for the owners at the Huntington. The intention is to produce a short document that describes in everyday language the responsibilities that the association has to the owners, and vice versa. The policy manual will also include the rules for use of the common property, including the courtyard and the swimming pool. A first draft of the manual was passed out to the board members for comments and suggestions. Once those are received, Mr. Egbert and Mr. Baker will produce another draft that will be presented to the board for action.

Termite Protection

The owners who were present at the annual meeting on January 26 directed the board to look into the possibility of the association taking responsibility for protection against drywood termites. Currently, the association has a contract with Terminix International to protect against subterranean termites. That contract does not cover drywood termites, or other wood-destroying organisms such as carpenter ants.

The board sought a bid from Terminix for drywood coverage. Their proposal is that the exposed wood in the attics of all the units be treated with a chemical (borates) that prevents or mitigates against infestations by drywood termites, and that the association then buy an annual termite policy that would cover all the units. The initial cost of treatment would be $500 per unit, for a total of $13,500. The subsequent annual termite policy would cost $1,620, or $60 per unit. Under the policy, terminix would inspect all the units at least once and would treat any termite infestations that were found. Additional inspections could be requested at any time by any unit owner. There would be no cost to the homeowner for the inspections or treatments. This would include tenting a building, if that became necessary.

The same attic treatment and annual policy are available to individual homeowners now, according to a Terminix representative. However, the cost would be considerably higher if done on a unit-by-unit basis. Legal problems could also arise if one unit owner wanted a building to be tented, but the other owners in that building did not.

The board decided to seek proposals from other companies before proceeding. Mr. McElroy was given that task. If the board does decide to proceed, it will prepare a detailed proposal and present it to the owners for a vote. One possibility would be to levy a special assessment to cover the initial cost of attic treatment, and then to include the subsequent annual cost in the association budget. The Terminix proposal would require a special assessment of $500, and would add $5 per month per unit to the association's operating expenses. (Minutes submitted by Timothy J. Baker, secretary/treasurer.)

March 19

The Board of Directors of the Huntington Homeowners' Association met on March 19, 2002, at the home of president Dave Egbert. All directors were present, including Mr. Egbert; Timothy J. Baker, secretary/treasurer; and Sydni Shollenberger, Barbara Pacheco and John McElroy, directors.

Policy Manual
Mr. Baker presented to the board a proposed policy manual for the Huntington, which was put together by Mr. Egbert and Mr. Baker. The manual was designed as a quick reference for Huntington owners, and summarizes the various rules and policies that govern the association and the use of association property. In addition, several proposed new policies were included in the manual, mainly to formalize procedures that were already being followed on an informal basis.

On a motion by Ms. Shollenberger, seconded by Mr. Egbert, the board accepted the manual, including the new policies, and directed that copies be distributed to all owners.

The new policies are:

- Delivery trucks. Trucks with more than six wheels are prohibited from using the courtyard. Owners are asked to direct larger delivery vehicles to park on the public streets or in the alley. (UPS and FedEx trucks have six wheels, and are fine, as are most U-Haul type delivery trucks.)
- Damage to building exteriors. When the board finds exterior damage that needs to be repaired by an individual owner, it will send a letter of notification to the owner. If the repairs are not made within 60 days, then the association may elect to have the repairs made and bill the owner. After receiving the bill from the association, the owner will have 60 days to pay the bill. (The circumstances under which an owner is responsible for exterior repairs are contained in the association's official documents. The new policy adds only the timetable.)
- Signs. Individual owners may not post any signs on the common property. This includes the fence that borders the swimming pool area and the alley wall. (Some signs are allowed on private property, in accordance with the official documents.)
- Maintenance Fees. Monthly maintenance fees are due on the first day of each month. On the tenth of each month, the association treasurer will:
- Send out a reminder notice to any owner whose payment for that month has not yet been received. (According to the official documents, payments are considered late as of the 10th of the month.)
- Send out an overdue notice to any owner whose payment for the previous month has not yet been received.
- Send out a letter to any owner whose payment for two months earlier has not yet been received. This letter will inform the owner that the association will pursue legal avenues to collect the overdue fee.
- Patio Paving. Owners may install additional brick paving in a courtyard, but only with pavers that match the original pavers. (The association can supply the name of a company that will install the proper pavers.)
- Shrubs. Homeowners may install additional new plants and shrubs that will be less than five feet in height when mature. However, it is each owner's responsibility to maintain such plantings.

Termites

At the annual meeting in January, 2002, the owners directed the board to investigate the possibility of contracting with a pest-control company to treat all the buildings for drywood termites, and then to provide insurance against any future infestations. Mr. McElroy was assigned this job and reported to the board that he had talked with representatives of many companies, and the consensus was that it would be a waste of money to proceed with a drywood program at this time. Generally, the advice that Mr. McElroy got was that we don't need to consider such a program for at least another four to six years.

The initial cost of treatment would be approximately $500 per unit, with an annual cost after that of about $75 per unit.

The board accepted Mr. McElroy's report. As an alternative to beginning a drywood termite program now, the board will consider adding to association reserves beginning in 2003, so that at some future time drywood prevention and treatment could be undertaken without any special assessments.

Mr. McElroy noted that the swarming period for drywood termites is coming up. He said that the pest control people suggested that during the months of April and May, porch lights be turned off and front doors be kept closed as much as possible.

(Note: The association does have a contract for treatment and prevention of subterranean termites, a different species that causes significant damage much more quickly than drywood termites.)

Mulch
The board received a couple of complaints about the mulch that was recently put down by our landscape contractor. One complaint was that the mulch was piled against air conditioners, which could cause the units to prematurely rust, and could also impair efficiency. Mr. Egbert said he will investigate the cost of replacing the mulch around the units with stone. If feasible, the board may add that to next year's budget. Meanwhile, individual owners may put in their own stone if they so desire. Also, there was a complaint from our pest-control representative that the mulch had covered up the green termite traps. Mr. Egbert said he has spoken with Terminix and resolved the problem.

Thank Yous
The board wants to thank Ray Easterlin, who pulled some strings at City Hall and got the two crooked oak trees along 4th Avenue straightened out. Also, thanks go to Joan Gaughan and John and Robin McElroy for throwing a nice party in the courtyard on St. Paddy's Day.
(Minutes submitted by Timothy J. Baker 3/20/2002)

July 9

The Board of Directors of the Huntington Homeowners' Association met on July 9, 2002, at the home of president Dave Egbert. Directors present were Mr. Egbert; Timothy J. Baker, secretary/treasurer; and Sydni Shollenberger and John McElroy, directors. Director Barbara Pacheco was absent.

Budget
Mr. Baker presented the board with a covering the first six months of the year. With some minor exceptions, expenses and income were in line with the budget projections. Mr. Baker noted that there have been many news reports of rising insurance rates, but to date the association has not seen any significant increases. He warned that that could change, however.

Bylaws
On motion of Mr. Egbert and a second by Ms. Shollenberger, the board authorized the Bylaws Committee to meet with the association's lawyer to take the next step in preparing a list of proposed revisions to the association's governing documents.

Previously, the committee members (Mr. Baker and Ms. Shollenberger) had met with the association lawyer to draw up a list of suggested changes, but the actual language for the amendments has not been prepared. Once the lawyer prepares the actual language, the board must decide if it wants to proceed with adoption of some or all of the amendments.

None of the proposed amendments are intended to change the way the association operates. Rather, they are designed to clarify some sections of the documents; to make the documents internally consistent; and to make the documents consistent with state law.

Ms. Shollenberger said she hopes to have a final proposal by some time in October.

Gate Clicker
The board discussed periodic problems that arise with the clicker that opens the main gate from inside the courtyard. The system currently operates via a remote-control unit inside the metal post that sits by one of the mail kiosks. The problem is that the remote-control unit sometimes just doesn't work.

Mr. McElroy was delegated to meet with Bayfront Central Locksmith to investigate a more reliable system. One possibility would be to move the post closer to the gate, and to directly wire the gate button to the gate motor. This would do away with the remote-control unit.

Cable TV
Mr. McElroy told the board that he and Mr. Baker had attended a recent trade show for homeowner associations, and learned there that cable television might be available to the Huntington at a greatly reduced cost. Currently, the Huntington owners all contract individually with Time Warner for cable TV, at a rate of about $30 per month for basic service. However, homeowner associations can also have a group contract. Other nearby associations do this, and receive the basic cable service for about $15 per unit.

With a group contract, the cost of cable is included in the monthly maintenance assessment. Owners remain free to add such premium services as HBO or Road Runner. The additional cost for premium services would be billed separately to the individual owner.

Mr. Egbert delegated himself to gather more information on this.

Pool Landscaping
Board members briefly discussed the lack of privacy in the pool, caused by the trimming back of the shrubbery along 3rd Street N. The board will look into possible solutions to this, including temporary ones that might be used until the shrubbery grows back.

November 14

The Huntington Homeowners' Association Board of Directors met on November 14, 2002, to consider a proposed budget for 2003. The budget was adopted, and means a monthly maintenance fee in 2003 of $190 per unit. The board also appointed a nominating committee to recruit candidates for the Board of Directors for 2003, and discussed a few other items. The meeting was held at the home of association president Dave Egbert. All directors were present, including secretary/treasurer Timothy J. Baker and directors Sydni Shollenberger, Barbara Pacheco and John McElroy.

Budget
Mr. Baker presented to the board a budget proposal for 2003 that calls for total expenditures of $62,510 and a monthly maintenance fee of $190. This equals the current monthly fee of $175, plus $15 per month for the newly added cable television service. In addition to the monthly maintenance fees, $900 will be carried over from the current budget to the next budget. A motion was made by President Dave Egbert and seconded by Sydni Shollenberger that the budget be adopted as proposed. The motion passed unanimously. A copy of the budget (click here to view) and some explanatory notes (click here to view) are attached to these minutes.

Nominating Committee
Ms. Pacheco and Mr. McElroy agreed to serve as a nominating committee for 2003. Their job will be to recruit candidates for the Board of Directors for 2003. The current bylaws call for a five-member board to be elected by the association members, with officers then chosen by the board members. Anyone who is interested in serving on the board should contact Ms. Pacheco ( 895-3138, BPacheco1124@aol.com) or Mr. McElroy (550-9558 or srobin902@aol.com). Anyone who wishes to run for the board will be placed on the ballot at the 2003 annual meeting.

Bylaws
Ms. Shollenberger reported to the board that the Bylaws Committee would be ready to report to the board on a set of proposed changes to the association's operating documents by early December. Ms. Shollenberger and Mr. Baker have been working with the association's attorney to draft a set of proposed changes. The changes are aimed at making the documents internally consistent, consistent with state law, and more clear. No changes are being proposed in the way the association functions. The board will meet on December 5 to hear the report. If the board accepts the report, then the amendments would be presented for a vote at the annual meeting in 2003.

Property Maintenance
- The board has had continuing problems with gutters, in that some of them regularly fill up with leaves, and several downspouts have been crushed by automobiles. Mr. McElroy was delegated to seek a contractor who could clean the gutters that need cleaning, and also give the association an estimated cost for screening those gutters, and for replacing the crushed downspouts.

- Also, Mr. Baker said that next year he and Mr. McElroy would obtain an analysis of the current state of the Huntington roofs, including the expected lifespan and estimated cost of replacement in the future. The purpose of this would be to determine if the proper amount of reserves are being set aside for the roof fund. They will also look into doing similar analyses of other common property, such as the pool cabana.

- Mr. Egbert reported to the board that several areas around the pool have presented a landscaping problem, in that desirable plants won't grow, but weeds will. Rather than continuing to waste money on plants that die, Mr. Egbert suggested that the patio area be extended on both ends of the cabana. He is going to get a cost estimate for such work and report back to the board. As a capital expenditure, such a project would require a vote by the association, probably at the annual meeting. Mr. Egbert said he expects the work to cost about $3,000. It could be paid for either with general reserve funds or through a special assessment, depending on a vote by the homeowners.

- Mr. Egbert also reported to the board that one homeowner has been dissatisfied with the work of the landscape contractor and requested that he be allowed to maintain his own courtyard. Board members discussed this issue, and agreed that the homeowner could be allowed to do such maintenance, so long as it meets association standards, and with the understanding that the association itself has the legal right and obligation to do exterior maintenance and is not waiving any rights or obligations. The board directed Mr. Baker to draft a letter to the homeowner explaining this position, and to present the letter to the board at the December 5 meeting for board consideration.

November 14, 2002
Timothy J. Baker
Secretary/Treasurer

December 5

The Board of Directors of the Huntington Homeowners' Association met on Thursday, December 5, 2002, at the home of Sydni Shollenberger. All board members were present, including president Dave Egbert, secretary/treasurer Timothy J. Baker, and directors Ms. Shollenberger, John McElroy and Barbara Pacheco.

Pool Patio
Mr. Egbert, in his role as landscape chair for the association, recommended to the board that some changes be made in the area around the swimming pool. These changes would include extending the brick paving at each end of the pool cabana, and replacing some of the plants on either side of the pool. Mr. Egbert said he has obtained an estimate of $3,000 for the paving work, from a contractor that has done several similar jobs for Huntington homeowners. Mr. Egbert proposed that existing money in the association's general reserve fund be used for the paving, while operating funds in next year's landscaping budget would cover the new plants.

It was noted by Mr. Baker that the new paving should be considered as a capital improvement, which requires a vote of two-thirds (18) of the homeowners for approval. It was moved by Mr. Baker and seconded by Ms. Shollenberger that the proposal be placed on the ballot at the next annual meeting, which will be held on February 15, 2003. The motion passed unanimously.

(A note from Mr. Egbert explaining the reasons for his proposal was presented to the board, and is attached to these minutes.)

Annual Meeting
The date for the next annual meeting of the association was scheduled for February 15, 2003, at a specific hour and location to be announced later.

Bylaws
Ms. Shollenberger and Mr. Baker, as the Bylaws Committee, reported to the board that they had completed their work with the association's lawyer in preparing proposed changes to the association's governing documents. The proposals include changes in five sections of the Bylaws and eight sections of the Declaration of Covenants. The board was told that the Bylaw changes were largely procedural and could be approved by the board itself, while the Declaration changes must be approved by a vote of two-thirds (18) of the homeowners.

After a discussion of each of the proposed Bylaw amendments, it was moved by Ms. Shollenberger and seconded by Mr. Egbert that the amendments be approved as presented. The motion passed unanimously.

The complete text of the amendments is attached to these minutes. A summary follows here:

- The definition of a quorum for Association meetings was changed from 50 percent to 30 percent, to be consistent with state law, which sets a maximum of 30 percent for homeowner associations.

- The definition of proxy ballots was changed, mainly because the language in the original Bylaws was confusing and could not be understood by any of the Board members. The new language makes it clear that the Association will use "limited" proxies, which function in much the same way as absentee ballots.

- The number of members on the Board of Directors was changed from the current five, to a new minimum of three and maximum of seven. This change was suggested by the Association's lawyer to give the Association more flexibility. The amendment allows for a smaller board when only a few people are interested in election, and a larger board when there is more interest.

- The Bylaws allow the Association to suspend a member's rights to use any of the common facilities if that member is behind in payment of any regular or special assessments. The amendments place a requirement on the board to give a homeowner 14 days notice of any such action. Previously, no notice was required. Also, a homeowners' rights can be suspend only after that homeowner is behind more than 90 days on a payment. Previously, that limit was 30 days.

- The Bylaws allow the Board to occasionally have an outside accountant examine its financial records. Previously, the Bylaws specified that an audit would have to be done. The amended Bylaws allow either an audit, a review or a compilation to be done. These are different levels of examination that can be done by an accountant. The change was recommended by both the Association's lawyer and its accountant, to give the Board some needed flexibility. According to the Association's accountant, an audit would cost a minimum of $4,500; a review $2,500 and a compilation $1,500.

Declaration of Covenants

It was moved by John McElroy and seconded by Ms. Shollenberger that the proposed amendments to the Declaration of Covenants be placed on the ballot at the annual meeting in 2003, and that the board recommend approval of all of those amendments. The motion passed unanimously. A summary of those amendments follows.

- In the section on the responsibilities of the Association, language would be changed to eliminate a seeming difference in the way fully and partially-enclosed yards would be maintained. The change would make the wording consistent with other parts of the governing documents, and also with the way that the Association has always operated.

- A phrase that says the Association can use homeowner assessments to "promote the recreation, health, safety and welfare of the residents..." This amendment was proposed by the Association lawyer on the grounds that the Association does not, in fact, do those things. Also, the phrase directly contradicts another section of the Declaration that states that it is not the duty of the Association to provide for the safety of the residents.

- The section on the annual budget would be amended to delete a section that under some circumstances would allow the homeowners to vote on the annual budget. According to the Association lawyer, this contradicts state law, which places certain fiscal duties on the board. Those fiscal duties must be carried out by the Board and can't be subject to a vote.

- The section on liens would allow late fees to be added to a lien, along with any late payments or fines accrued by a homeowner.

- The section that covers the Association's response to late or non-payment of assessments would be amended to allow for the imposition of late fees to cover the Association's administrative costs. This change was recommended by the Association lawyer as standard practice.

- The section on the Architectural Control Committee would be amended to allow the board to create such a committee, rather than require the creation of the committee. Further, the amendment would specify that non-Board members should serve on the committee, so that the Board could serve as an appeals court.

- The rules applying to the Architectural Control Committee would be amended to require it to act on a request within 30 days, and would assume that a request was approved if no action was taken. Currently, the committee has 45 days to act, and non-action is taken as disapproval.

- The allowable size for a satellite dish would be changed from 18 inches to one meter or 39 inches. This would make the Declarations consistent with federal law on this issue.

Lawn Maintenance
Mr. Baker presented to the Board a letter that he drafted giving the Board's response to a homeowner who wishes to maintain his own front yard, rather than having it maintained by the Association's landscape contractor. The Board had previously agreed that the homeowner could be allowed to do such maintenance, so long as it meets association standards, and with the understanding that the association itself has the legal right and obligation to do exterior maintenance and is not waiving any rights or obligations. It was moved by Ms. Shollenberger and seconded by Ms. Pacheco that the letter be approved with some minor changes, and that Mr. Egbert should send a copy to the homeowner.

Adjourn
The meeting adjourned at about 9:15 a.m.
Submitted by Timothy J. Baker
Secretary/Treasurer
12/6/2002

2001

(To open up a given date, click on the arrow to the left of that date)

February 7

The board of directors of the Huntington Homeowners' Association met on Wednesday, Feb. 7, 2001, at the home of Dave Egbert (unit 4). All directors were present, including Mr. Egbert, Chuck Wray (5), Timothy J. Baker (16), Barbara Pacheco (6) and Sydni Shollenberger (24).

Election

Mr. Baker nominated Mr. Egbert to serve as president of the association. There were no other nominations, and Mr. Egbert was elected unanimously. Mr. Egbert then nominated Mr. Baker as secretary/treasurer. There were no other nominations, and Mr. Baker was elected unanimously. The other directors will serve as vice presidents.

Committees

Mr. Egbert appointed Ms. Pacheco as the social chairman for the association. Mr. Egbert said he would like the association in the coming year to hold several social events, such as breakfasts or cocktail parties by the pool.

Mr. Egbert also confirmed the appointments of Mr. Wray as facilities chairman, and of Ms. Shollenberger as the rules and bylaws chairman. Mr. Wray will be responsible for such things as obtaining bids on cleaning or painting of buildings. Ms. Shollenberger will oversee amendment of the association documents. Mr. Egbert will continue as the landscape chair.

New Gates

At the annual membership meeting on Feb. 3, the owners approved a motion that authorized the board to conduct a mail ballot on the question of whether the association should pay for the installation of three fence gates in the front yards of Units 20, 21 and 22. In accordance with that, Mr. Baker moved that the board ask the owners for permission to spend up to $2,600 on the project, and that the money come from some combination of current operating funds and the general reserve fund. Ms. Shollenberger seconded the motion, which passed unanimously. A copy of the ballot and an accompanying letter are included with these minutes.

(Note: All owners will get the ballot mentioned here in the mail. (Click here to see a copy online.) Next Meeting

The next meeting of the board will be in the first week in May, 2001. The specific date, time and place will be set in early April.

(Minutes submitted by Timothy J. Baker, secretary/treasurer.)

April 16

The Board of Directors of the Huntington Homeowners' Association met on Monday, April 16, at the home of association president Dave Egbert. All directors were present, including Mr. Egbert; Timothy J. Baker, secretary/treasurer; and Chuck Wray, Barbara Pacheco and Sydni Shollenberger, directors.

Painting

Mr. Wray reported on the two bids he had received for pressure washing all of the Huntington buildings, and for painting all of the trim. The bid specifications were prepared by Mr. Wray, working with a representative from Porter Paints. Bids were sought from three contractors, two of which responded. The bids were as follows:

Munyan Painting Services: pressure wash the entire complex, $1,586; prepare, caulk and paint all white trim, $24,975; prepare and paint green garage and entry doors, $4,590; and patch and paint the masonry wall that runs along the alley, $2,365. The total bid was $33,516.

Glendale Painting Corp.: pressure washing, $1,700; white trim, $14,389; green doors, $2,365; and alley wall, $3,046. The total bid was $21,500.

Mr. Wray recommended that the board accept the lower of the two bids, from Glendale Painting. During the discussion of the bids, board members agreed that the alley wall should not be painted now, because of the expected construction of townhouse along 3rd Avenue North.

It was moved by Ms. Shollenberger and seconded by Ms. Pacheco that the board accept the bid from Glendale for the pressure washing and painting of trim, at a total of $18,454. Additionally, the association will have to bear the cost of electricity and water used by the contractor, and the rental of a portable toilet for use by workers. The motion passed unanimously.

The painting will be paid for from current reserves. Mr. Baker reported that as of April 16 there was a total of $17,451 in the painting reserve account. An additional $1,500 is scheduled to be added to that reserve before the end of the year. That gives a total of $18,951.98 that is set aside for painting.

Document Revisions

Ms. Shollenberger and Mr. Baker have been meeting as a committee to discuss possible revisions to the association documents, including the covenants and bylaws. The purpose is to identify areas in the documents that need to be clarified or brought into accordance with state law, or into accordance with the existing practices of the association. There are also large sections of the documents that deal with the rights and duties of the original developer, Hyde Park Builders, that are no longer relevant and may be removed. Ms. Shollenberger reported on a meeting that she and Mr. Baker had with an attorney on this subject. For a cost of approximately $350, the lawyer would examine all of the association documents and list those areas that she feels should be amended, including areas of concern that were identified by the committee. At that point, the board would have to decide if it wishes to proceed with drawing up an actual proposal to present to the owners. That process would require further legal fees of approximately $1,000. Mr. Baker suggested that the association could take the first step this year, and then continue the process in 2002, when money for the additional legal fees could be placed in the budget if so desired. This would also allow time for the association to give all of the homeowners the opportunity to take part in the process.

It was moved by Ms. Shollenberger and seconded by Ms. Pacheco that the committee be authorized to spend up to $500 in legal fees to accomplish the first part of the project. The motion passed unanimously.

Any document revisions would have to be approved by a vote of at least 18 homeowners.

The lawyer is Ellen Hirsch de Haan, who works in the St. Petersburg office of the firm Poliakoff and Becker. The firm operates throughout Florida and specializes in condominium and homeowner association law.

Garden Gates Mr. Egbert reported that Downing's Forge should be installing the garden gates behind units 21, 22 and 23, some time in mid May.

(Submitted by Timothy J. Baker Secretary/Treasurer)

July 25

The Board of directors of the Huntington Homeowners' Association met on Wednesday, July 25, at the home of association president Dave Egbert. All directors were present, including Mr. Egbert; Timothy J. Baker, secretary/treasurer; and Chuck Wray, Barbara Pacheco and Sydni Shollenberger, directors.

Memorial Contribution

Mr. Egbert told the board that Jan Ratcliffe had died on July 23. Jan lived in unit 14, with her husband, Chuck. They were among the original residents of the Huntington. The family asked that in lieu of flowers, donations be made to Our Lady of Divine Providence in Clearwater. The board voted unanimously to donate $25 to the church in the association's name.

Painting Update

Chuck Wray reported that the heavy rains of the past few weeks had delayed the painting of the complex, and that the original deadline of July 31 would not be met. Other than that delay, he said that the project was going well.

Association Policies

Mr. Egbert and Mr. Baker were delegated to create a written set of board policies that could be adopted by the board and then distributed to all owners. The policies would delineate the responsibilities of the association for such things as landscape maintenance, and painting and repair of building exteriors. The decision to create written policies was made after a discussion of various issues that have arisen, such as whether the association or individual homeowners would be responsible for broken clapboards, or how often the association should pay to replace turf grass that has died.

Underground Utilities

Ms. Shollenbereger told the board that she had spoken with a representative of Florida Power about the possibility of removing the utility poles that run along the alley on the south side of the Huntington, and placing the utility lines underground. She said she was told by Mr. Bob Guskey that Florida Power has no budget for such things, but will do it at the expense of the property owners. Mr. Guskey estimated the cost of doing the alley at $35,000 to $40,000. Ms. Shollenberger said she thought it might be an opportune time to put the utilities underground, given the proposed redevelopment of the property on the south side of the alley. She said she will speak with the developer of that property, Robert McGrath, on the subject. (Submitted by Timothy J. Baker Secretary/Treasurer)

October 9

The Board of Directors of the Huntington Homeowners' Association met on Tuesday, October 9, at the home of association president Dave Egbert. All directors were present, including Mr. Egbert; Timothy J. Baker, secretary/treasurer; and Chuck Wray, Barbara Pacheco and Sydni Shollenberger, directors.

Association Documents

Mr. Baker and Ms. Shollenberger presented to the board a set of recommendations from the association lawyer regarding possible amendments to the association documents. The lawyer, Ellen Hirsch de Haan, presented 19 recommendations. These were based on a discussion of the documents that Mr. Baker and Ms. Shollenberger had with her, as well as her own observations.

Mr. Baker and Ms. Shollenberger recommended that the board ask Ms. de Haan to prepare by the end of October an estimate of the cost of writing up the actual language for 15 of the proposed amendments. The board would then decide if it should budget for this project in 2002. The board voted unanimously to accept this recommendation.

Three of the proposed amendments that the board decided not to pursue related to the Articles of Incorporation. The board deemed the three to be too minor to justify the expense of amending that document. The fourth proposal that was jettisoned was a generic one in the Declaration of Covenants that was deemed irrelevant to the Huntington.

There was considerable discussion of a few of the individual proposals that remain on the agenda. For example, the Declaration of Covenants gives the board the general authority to levy fines for violation of association rules. However, Ms. de Haan recommended that specific language be added to the Bylaws with details as to when and how such fines could be levied. Since Ms. de Haan is not yet being asked to write up the actual proposed amendments, the board left all of the items on the table for further discussion later.

Final adoption of any amendments would require a vote of two thirds of the association membership.

Painting Report

Board member Chuck Wray presented to the board his final report on the painting project that was completed in August. Mr. Wray in this report raised several issues that came up during the painting.

One of these issues concerned damage to individual units that was discovered during the painting. For example, one unit had a number of broken clapboards, another had a broken window, and a third had some rotted trim.

In some cases, repairs are the responsibility of the association, and in others of the individual unit owners. When damage that is the responsibility of an individual goes unrepaired, the board can direct that owner to make the repairs within a reasonable period of time.

The board's concern is that all repairs be made in a timely manner, whether by the association or an individual owner. To that end, it was moved by Ms. Shollenberger and seconded by Mr. Egbert that the board visually inspect all units every October and take appropriate actions to have any damages repaired. The motion passed unanimously. The painters also discovered that some gutters had been blocked by tennis balls that had landed on a roof. The board took no action on this, except to decide to alert all owners to the potential for problems.

Copies of the letter from Ms. de Haan and the painting report from Mr. Wray are available from the association secretary/treasurer, Tim Baker, at 894-8206 or timothyjbaker@yahoo.com. (Submitted by Timothy J. Baker Secretary/Treasurer)

December 1

The board of directors of the Huntington Homeowners' Association met on December 1 at the home of board member Sydni Shollenberger. All board members were present, including president Dave Egbert, secretary/treasurer Timothy J. Baker, and directors Chuck Wray, Barbara Pacheco and Ms. Shollenberger.

Budget for 2002

Mr. Wray moved and Ms. Shollenberger seconded a motion that the board approve a budget for 2002 that was proposed by Mr. Baker. The motion carried unanimously. The budget calls for total expenditures of $56,800, compared with the 2001 budget of $55,761.25. The budget (click here to see a copy) will require a monthly maintenance fee of $175, compared with $165 in 2001. The new fee will be in effect beginning with the payment that is due on January 1, 2002.

Annual Meeting

The board tentatively scheduled the 2002 annual meeting for 10 a.m. Saturday, January 26, at the Park Place home at 219 4th Avenue North. A separate notice for this meeting will be sent out at least 15 days prior to the meeting. Any owner who wants something placed on the agenda should contact Mr. Egbert or Mr. Baker far enough in advance to include information about the item in that mailing. Mr. Egbert can be reached at degbert@tampabay.rr.com or at 550-0830. Board Members for 2002 Mr. Baker was appointed to be the one-person nominating committee. Anyone who is interested in running for election as a director for the year 2002 should contact him at 894-8206 or by e-mail at timothyjbaker@yahoo.com. Directors are elected at the annual meeting, and the new board then elects officers. Timothy J. Baker Secretary/Treasurer

2000

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February 23

The board of directors of the Huntington Homeowners Association Inc. met on Wednesday, February 23, at the home of Ray Easterlin. All directors were present, including Mr. Easterlin, Timothy J. Baker, Dave Egbert, Rick Eagan and Barbara Pacheco.

Election of Officers

Mr. Egbert moved and Mr. Eagan seconded a motion to nominate the following officers: Ray Easterlin, president, Timothy J. Baker, secretary/treasurer, and Mr. Eagan, Mr. Egbert and Ms. Pacheco, vice presidents. All terms are for one year. The motion passed unanimously. Mr. Easterlin will be serving his second term as president. Mr. Baker previously was secretary. The treasurer for 1999, Ed Wallace, did not run for re-election to the board. Mr. Egbert and Mr. Eagan will be serving their second terms on the board. Ms. Pacheco will be serving her first term.

Committees

Mr. Egbert will continue to oversee the swimming pool, while Mr. Egbert will continue to oversee grounds maintenance. Ms. Pacheco will serve as the board liaison to the committee, chaired by Joel Marantz, that will be examining the association's bylaws and other rules for possible revision.

Termites

The board continued its discussion of termite control and prevention. Mr. Eagan will obtain one or two more estimates for an overall contract for these services. The board hopes in the near future to present a recommendation to the homeowners for their approval. This would likely be done at a special meeting of the association called for that purpose.

(Minutes submitted by Timothy J. Baker, secretary/treasurer.)

March 2

The Board of Directors of The Huntington Homeowners' Association Inc. met on March 2, 2000, to discuss bids that had been received for treatment and prevention of subterranean termite infestations. The meeting was held at the home of association president Ray Easterlin. Present were Mr. Easterlin, vice-presidents Dave Egbert and Rick Eagan, and secretary-treasurer Timothy J. Baker. Absent was vice-president Barbara Pacheco.

The association received three bids for these termite services. The bid from Pro-Tech Services of Orlando was considerably higher than the bids from Terminix Inc. and from Exterm-A-Tech. Therefore, the discussion centered on the latter two bids. Mr. Eagan favored Exterm-A-Tech. He said he had done business with them in the past and thought they would provide superior service. Other board members favored Terminix. Mr. Easterlin noted that Terminix is a large, publicly-traded company with ample resources to pay any possible claims for future termite damage. In financial terms, the Terminix bid was slightly better than the Exterm-A-Tech bid over the long term, even though the first-year cost would be higher.

There was also some discussion of financing arrangements. Mr. Easterlin suggested that each association member be assessed $450 to cover the first-year cost of the contract.

Mr. Baker moved that the board recommend to the full association membership that the Terminix bid be accepted, and that a one-time special assessment of $450 be placed against each home, payable by December 31, 2000. Mr. Egbert seconded the motion. The motion passed by a vote of three to none, with Mr. Eagan abstaining.

(Minutes submitted by Timothy J. Baker, secretary/treasurer.)

July 13

The board of directors of The Huntington Homeowners' Association Inc. met on Thursday, July 13, at the home of board president Ray Easterlin. All of the directors were present: Mr. Easterlin, secretary/treasurer Timothy J. Baker, and vice-presidents Dave Egbert, Rick Eagan and Barbara Pacheco.

Landscape Dispute

The main order of business was a dispute that has arisen between one homeowner and the association in regards to landscape maintenance. This owner has complained several times in the past that the landscape maintenance was not up to par. Recently, Mr. Easterlin said, the owner told him in a telephone call that he would no longer allow the maintenance crew onto his property. Mr. Easterlin said the association is complying with that request, pending a resolution of the dispute.

Mr. Easterlin said that in a subsequent discussion, the homeowner asked that the association fire the current landscape contractor and hire a new one.

Mr. Baker reported that the homeowner had sent the association a check for $100 to cover the monthly maintenance fee for July. A note on the check said that the amount was the normal $160 fee, minus $60 for two months of landscape maintenance. Mr. Baker reported that he had returned the check to the homeowner with a letter stating that the association could not accept a payment with conditions attached, and that all owners are liable every month to pay the full $160 fee.

It was moved by Mr. Egbert and seconded by Mr. Eagan that the association president be authorized to send a letter to the homeowner stating that the homeowner is in violation of the association's rules and covenants, and should comply by allowing the association's landscape contractor access to the owner's yard. The letter also was to inform the owner that he is in arrears on his monthly maintenance fee.

The motion passed unanimously.

In a further discussion of landscaping, board members said they were generally pleased with the work of the current contractors, and sensed that other owners were, too. In order to more accurately gauge owners' sentiments on this question, the board decided to send out a short questionnaire. Mr. Baker and Mr. Egbert agreed to do this chore.

Gutter Cleaning

Mr. Egbert reported that he had received a bid of $800 to clean the gutters and downspouts on all the units. It was moved by Ms. Pacheco and seconded by Mr. Eagan to authorize Mr. Egbert to hire the contractor to do the work.

Dryer Vents

Ms. Pacheco reported that some months ago she had a small fire in her clothes drier as the result of a clogged drier vent. She subsequently had the vent cleaned, which was done from the rooftop. The board asked Ms. Pacheco to get a cost estimate for cleaning the vents on all the units.<?P>

Exterior Cleaning

The board discussed having the exterior of all the buildings power-washed, and also of doing any necessary touch-up work on trim paint. This would include the paint on the balconies that are attached to some of the interior units. Mr. Easterlin agreed to get bids on this.

Termite Inspection

Mr. Baker told the board that Terminix had recently inspected all of the termite traps on the property and reported that no termites were to be found.

(Minutes submitted by Timothy J. Baker, secretary/treasurer.)

November 16

The Board of Directors of The Huntington Homeowners' Association met on Thursday, November 16, to consider a budget for the year 2001, and also to set the date for the 2001 annual meeting. The meeting was at the home of association president Ray Easterlin. All of the directors were present: Mr. Easterlin; secretary/treasurer Timothy J. Baker; and directors Dave Egbert, Rick Eagan and Barbara Pacheco.

Maintenance Fee

The board unanimously approved a budget for 2001 that calls for an increase of $10 per month in the maintenance fee for each homeowner, from the current $160 per month to $170 per month. However, the board also voted to apply $5 of that increase only if a future increase in lawn maintenance costs makes it necessary. So, beginning in January, 2001, the monthly fee for each homeowner will be $165. That fee could increase to the full $170 later in the year, if and when the board takes another vote to apply it.

Budget

A budget proposal was presented to the board by Mr. Baker. That proposal would have required an increase in the maintenance fee of $5 per month. There was discussion about various items in the budget, but the major item of concern was lawn maintenance costs. The head of the company that does the Huntington's routine lawn maintenance has been critically ill, raising the possibility that the association would have to find another company to provide this service. Mr. Easterlin raised the concern that the monthly cost of lawn care could go up considerably if that happens. In light of that possibility, two motions were made and passed unanimously. It was moved by Mr. Egbert and seconded by Ms. Pacheco to adopt the budget with a maintenance fee of $170 per month. It was then moved by Mr. Eagan and seconded by Mr. Egbert to withhold applying $5 of that fee, unless and until the board votes to apply it to cover an increase in lawn-maintenance costs.

Mail Boxes Etc.

There was some discussion about the expenditure of $180 to renew the association's mailbox at Mail Boxes Etc. Mr. Baker argued that the design of the Huntington makes it difficult for some owners to receive packages, and that since the cost is so low ($6.66 per year per home), it is reasonable for the association to solve the problem by keeping this mailbox. The item did remain in the budget.

The mailbox address is 200 2nd Avenue South, #107, St. Petersburg 33701. Any owner can have packages sent to that address, care of the Huntington Homeowners' Assn. Several owners make extensive use of the address and have left their phone numbers with the store so that they can be notified when a package arrives. The store is open from 7 a.m. to 7 p.m. Monday through Saturday.

Annual Meeting

The board voted unanimously to hold the annual meeting for 2001 at 10 a.m. Saturday, February 3, at the Park Place nursing home on 4th Avenue North. An official notice of the meeting will be sent to all the owners in January.

The election of officers for 2001 will be on the agenda at that meeting. The owners elect five directors. The newly-chosen directors then must have an organizational meeting to choose officers. Mr. Easterlin asks that he be contacted well in advance by any owners who would like a topic placed on the agenda. Official notice of the meeting must go out at least 15 days prior to the meeting (January 19, at the latest). An agenda will be included in that notice.

Nominating Committee

Mr. Baker and Mr. Egbert will constitute the Nominations Committee for 2001. Their job is to ensure that there are at least five candidates for the five board seats. Anyone who is interested in serving on the board should contact either Mr. Egbert (550-0830, imsgroup@tampabay.rr.com) or Mr. Baker (894-8206, timbaker@gte.net).

Anyone who wishes to run for a seat on the board will be placed on the ballot. If you wish to nominate another person, please get their permission.

The committee will accept nominations until January 15 for inclusion on a written ballot. A list of board candidates will then be included in the annual meeting notice. Additional nominations would be accepted from the floor at the annual meeting.

Other Committees

Mr. Easterlin has appointed Chuck and Judy Wray (#5) to co-chair a new facilities committee. It will be their job to look after such things as maintenance of the exterior of the buildings, and of fences and gates. Also, Bill Morrison and Sydni Shollenberger (#24) have agreed to jointly take over maintenance of the swimming pool and surrounding area, and to co-chair a committee that will examine the association bylaws and propose any amendments or additions that seem necessary.

Timothy J. Baker

Secretary/Treasurer

November 17, 2000

1999

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March 1

The Board of Directors of the Huntington Homeowners' Association met on Monday, March 1, 1999, at the home of Association president Ray Easterlin. Present were Ray Easterlin; Rick Eagan and Dave Egbert, vice presidents; and Timothy J. Baker, secretary. Ed Wallace, treasurer, did not attend this meeting.

Treasurer's Report

Mr. Easterlin presented this report in lieu of Mr. Wallace. The report shows current assets of $11,990.96, of which $8,220.49 is deposited in the association checking account, and $3,770.47 in an interest-bearing money market account. Expenses for the month of January were $2,546.83, which is within the amount budgeted.

Awnings

The board discussed the proposal to allow canvas awnings on the individual units, but took no action, since the issue is scheduled for a vote at the upcoming membership meeting (7:30 p.m. Wednesday, March 10, in the dining room of the Park Place of St. Petersburg Retirement Home on 4th Avenue N.) The board discussion centered around whether it was better to present a very specific proposal to the owners, or to first ask for the owners authorization to develop a proposal and then at a future meeting present an actual proposal. The board decided to first ask for authorization.

Mr. Baker presented to the board some information he had gathered about using window film as another means of controlling heat and glare. Several local firms install this film, at prices estimated between $6 and $10 per square foot. That means the average window in the Huntington could be done for less than $100. The film comes in clear and tinted styles. The installers claim that it provides protection against hurricane damage; against intruders; and cuts heat and glare by 50 percent and more.

Satellite Dishes

There was discussion of this issue, but again, no action was taken because there is a pending vote by the owners. Common Property Mr. Easterlin reported that he is attempting to determine what exactly is common property and what is not. For example, it is not clear whether the fence is owned by the individual owners or the association. He will report back later with his findings.

Budget

Mr. Egbert raised the question of whether the budget estimates for the costs of future roof replacement and painting are accurate. Mr. Easterlin said he believes they are, but is in the process of obtaining new estimates from contractors to double check. The estimates in the current budget were provided by Hyde Park Builders Inc. These estimates are important because they are used to calculate how much money must be placed each month in the association's reserve account. This account was established to pay for roof repairs and replacement, exterior building painting, and unplanned contingencies. The estimates are based on expectations that new roofs will be needed in 20 years, and that the buildings will need to be repainted every seven years. Both of these things are the responsibility of the association, not the individual owners.

Insurance

Mr. Easterlin reported that the association is "grossly under-insured," with a liability policy of $500,000. He is obtaining quotes from insurance firms for at least $1 million of liability, directors and officers liability and property damage.

Alley Gates

Mr. Easterlin said he had looked into replacing the locks on the alley gates with combination locks, or with rekeying them so they would work with the owners' house keys. The estimates he got ranged form about $500 to $2,000. The board thought this was too expensive and decided to drop the matter.

Bylaws

The need to amend the existing bylaws to be more specific to the Huntington was raised. Mr. Easterlin said the Rules Committee, chaired by Joel Marantz, will be working on that. The existing bylaws were generic ones created by Hyde Park Builders. They lack specifics about such things as elections for board members and officers.

Mailbox Keys

If you should happen to lose the keys to your mailbox, contact Mr. Easterlin. He has a small supply of new locks and keys for the mailboxes.

E-mail List

The board would like to collect e-mail addresses for as many owners as possible. These would be used to send out meeting and other announcements to the owners. This would allow for quicker communication between the board and the owners, and would also save association money in postage and envelopes. The e-mail list would be used only by the association and would not be given away or sold to anybody. If you would like to be on the list, please e-mail your address to association secretary Timothy Baker at timbaker@gte.net.

Contacting the Board The Association's address is 350 2nd Street N, Unit 28, St. Petersburg FL 33701. Also, these board members can be reached by e-mail: Ray Easterlin ( rayeast@tampabay.rr.com); Dave Egbert ( imsgroup@ij.net); Rick Eagan ( nwpilot@tampabay.rr.com); and Timothy J. Baker ( timbaker@gte.net). (Minutes submitted by Timothy J. Baker, secretary)

April 5

The Board of Directors of The Huntington Homeowners' Association met on Monday, April 5, 1999, at the home of Association president Ray Easterlin. Present were Ray Easterlin; Rick Eagan, vice president; and Timothy J. Baker, secretary. Dave Egbert, vice president; and Ed Wallace, treasurer, did not attend this meeting.

The meeting was called by Mr. Easterlin for the purpose of reviewing bids for association insurance. The current insurance expires on April 24, 1999. After a discussion of the two bids received, it was moved by Mr. Eagan and seconded by Mr. Baker to accept the bid of Nationwide Property and Casualty Insurance Co. The motion was approved by a unanimous vote. The total bid submitted by Nationwide carries an annual premium of $3,335.27. The other bidder was Ayers/Sierra Insurance Associates of Tampa, representing the Philadelphia Insurance Co. The premium offered by this bidder (which carries the current Huntington policies) was $5,764.

The current operating budget for insurance of the common areas is $4,200. Under the new policies, the association's insurance will be as follows:

Property damage - $488,000

Employee dishonesty - $100,000

General liability - $2,000,000

Umbrella liability - $3,000,000

Directors and Officers liability - $2,000,000

All of these figures represent substantial increases over the current coverage, which the board considered inadequate. The insurance covers damage to the common areas, including the swimming pool, the courtyard, the wall along the alley, and the fences and gates along 2nd Street N and 4th Avenue N. It does not include coverage for individual units. The figure of $488,000 was arrived at by adding 10 percent to the actual cost of construction of the common elements, as provided by Hyde Park Builders Inc. The "umbrella" policy increases the association's liability coverage from $2 million to a total of $5 million.

The Nationwide Property and Casualty Insurance Co. carries an A.M. Best rating of A+ p (superior). A.M. Best rates insurance companies. Attached to these minutes is a copy of the proposal from Nationwide. Copies of the proposal from Ayers/Sierra, or of the A.M. Best reports on both companies, are available from the association secretary.

E-mail List: The board would like to collect e-mail addresses for as many owners as possible. These would be used to send out meeting and other announcements to the owners. This would allow for quicker communication between the board and the owners, and would also save association money in postage and envelopes. The e-mail list would be used only by the association and would not be given away or sold to anybody. If you would like to be on the list, please e-mail your address to association secretary Timothy Baker at timbaker@gte.net. Contacting the Board: The Association's address is 350 2nd Street N, Unit 28, St. Petersburg FL 33701. Also, these board members can be reached by e-mail: Ray Easterlin ( rayeast@tampabay.rr.com); Dave Egbert ( imsgroup@ij.net); Rick Eagan ( nwpilot@tampabay.rr.com); and Timothy J. Baker ( timbaker@gte.net). (Minutes submitted by Timothy J. Baker, secretary)

(Click here to read a copy of the accepted insurance proposal.) (Minutes submitted by Timothy J. Baker, secretary.)

April 28

The Board of Directors of The Huntington Homeowners' Association met on Wednesday, April 28, at the home of association president Ray Easterlin. Present were Mr. Easterlin, Ed Wallace, treasurer; Timothy J. Baker, secretary; and Dave Egbert, vice president. Rich Eagan, also a vice president, did not attend this meeting. The following issues were discussed:

Grounds Maintenance

The board discussed the performance of the several companies that it has hired to maintain the common areas, including the pool, the courtyard and the public parkways that border the community. Landscaping - Board members were generally happy with the work of this contractor, but some issues were raised about grass cutting and about weeding and mulching, especially within the private yards of the unit owners. Mr. Egbert, who is the head of the grounds committee, will discuss these issues with the contractor and report back to the board.

Fertilizing and Pest Control - Mr. Egbert recommended to the board that we find a new contractor for this job. He said he had had difficulty communicating with the current contractor, and complained that the contractor was unwilling to sign a contract specifying what services would be provided. The board asked Mr. Egbert to obtain bids from other contractors.

Irrigation - The company that maintains the association's sprinkler system reported to Mr. Egbert that it will be switching the timers on the system to a summer schedule. The association landscaper has requested that the sprinkler heads be raised so that they are not damaged or covered up when landscaping work is performed. Mr. Egbert will obtain an opinion from the irrigation contractor, and an estimate of the cost.

Swimming Pool - Questions were raised about the cost and the schedule of pool maintenance. The association currently budgets $225 per month for the pool, although the actual expense has been less than that. Mr. Eagan chairs the pool committee, and since he was not present for this meeting the issue will be taken up at a later date.

Lock Maintenance

A few unit owners have had problems with the locks on the gates leading to their private yards. The maintenance of these locks (after the one-year under warranty expires) is the responsibility of the individual unit owners. However, the association requires access to the private yards both for landscape maintenance and maintenance of the exterior of the buildings. It is necessary, then, that the community master-key system be maintained. The board voted to require that any work done on gate locks be performed by Bayfront Central Locksmith (821-3882), which has the plan for the system.

The master-key system allows different keys to work different parts of an overall system. For example, a unit owner's key will open the gate and the front and back doors to the unit itself. However, the key give to the landscape company will open only the gate. This key will not work on any unit door.

Bylaws Committee

The rules and bylaws committee, headed by Joel Marantz (Unit 8, 827-9440) is charged with drafting a proposed set of bylaws for the association, to replace the generic bylaws under which the association is now operating. The bylaws specify such things as the term of office of association board members and officers. If you are interested in helping with this committee, or have any suggestions, contact Mr. Marantz or any association board member.

Treasurer

Mr. Wallace, the association treasurer, asks that when owners pay their monthly maintenance fee, they designate on the check the month for which the payment is being made. This simplifies record keeping for the association, and may avoid disputes. The monthly payment for each unit is $150, and is due by the first of each month.

Dogs in the Courtyard

There have been several complaints about dogs being allowed to run free in the central courtyard, and also of owners that have not cleaned up after their dogs.

The board voted to require that all dogs be kept on a leash when in the courtyard, and that owners clean up after their pets. If complaints continued, the board will consider further measures, such as banning dogs all together from the courtyard. The vote on this was 3 to 1. Mr. Easterlin, who voted no, wanted to adopt a stricter measure against pets in the courtyard. Unit owners should also clean up after their pets in their private yards. The association's landscape contractor will not maintain those areas if dog excrement is present, as he does not want to track the excrement into other yards or the common areas.

Unit Leasing

Under the association covenants, a unit may be leased, but the lease must be for a minimum period of one year. When a unit is leased, the owner is responsible for seeing that his or her tenant follows association rules.

The board will provide a list of association rules to all unit owners. These rules should be passed along to any tenant prior to that tenant's occupancy.

The association secretary is required to maintain a current list of unit owners and their addresses. Any unit owner who moves to another location must notify the secretary of that address, so that association communications can be sent there.

Contacting the Board or Committee Chairs

The Association's address is 350 2nd Street N, Unit 28, St. Petersburg FL 33701. Also, these board members can be reached by e-mail: Ray Easterlin ( rayeast@tampabay.rr.com); Dave Egbert ( imsgroup@ij.net); Rick Eagan ( nwpilot@tampabay.rr.com); and Timothy J. Baker ( timbaker@gte.net). If you have a question about grounds maintenance, call Mr. Egbert at 550-0830. If you have a question for the secretary, or would like a copy of any association document, call Mr. Baker at 894-8206. For pool questions, call Mr. Eagan at 896-2502. If you have a question and are unable to reach any of these people, call any board member or officer.

(Minutes submitted by Timothy J. Baker, secretary.)

August 20

The Board of Directors of The Huntington Homeowners' Association met at 8 a.m. Friday, August 20, at the home of board president Ray Easterlin. Present were Mr. Easterlin; Dave Egbert and Rick Eagan, vice presidents; and Timothy J. Baker, secretary. Absent was Ed Wallace, treasurer.

Monthly Maintenance Fees

Mr. Wallace requests that unit owners make their best effort to pay their monthly maintenance fee by the first of each month, and also that they consider paying in quarterly or semi-annual installments. This request was made to Mr. Easterlin, who passed it on to the board in Mr. Wallace's absence.

Financial Statements

The unit owners' monthly maintenance fees are used for both current operating expenses, such as landscape and pool maintenance, and to build three long-term funds, one for roof repair and maintenance; one for exterior wall maintenance and painting; and one for unforeseen contingencies. Mr. Egbert proposed that the board direct the treasurer to keep the current and long-term funds in separate bank accounts. His request, he said, was not based on any current problems, but was aimed at preventing any problems in the future. After some discussion, Mr. Easterlin moved and Mr. Baker seconded a motion directing the treasurer to do three things:

1) Regularly move money from the association's checking account (which does not pay interest) into the association's interest-bearing money-market account at Merrill Lynch, with the goal of keeping in the checking account only enough money for current expenses.

2) To delineate in any financial reports made to the board and the owners the amount of money in the current account and the three separate reserve accounts.

3) That the account at Merrill Lynch be set up so that two signatures are required to write checks or withdraw money.

The motion passed unanimously.

Street Parking

Mr. Baker reported that as of August 27, no parking will be allowed on the block to the southeast of the Huntington, and that construction is scheduled to start soon after that on the Baywalk project. This means that several hundred parking spaces will be lost to the neighborhood, and that some parking will be taken by construction workers. Mr. Baker said the city might be amenable to placing two-hour parking limits along 4th Avenue North and 2nd Street North, adjacent to the Huntington. Those spaces would still be available to neighborhood residents for unlimited parking, as long as they obtain a neighborhood parking permit from the city. The permits cost $15 per car and are available to all residents. Mr. Easterlin moved and Mr. Egbert seconded a motion that Mr. Baker write a letter to the city requesting this action. The motion passed unanimously.

Courtyard Parking

On March 10, 1999, rules governing the parking of cars in the courtyard were adopted by a unanimous vote of unit owners attending at association meeting. The rules prohibit parking in the courtyard except for 1) during serious inclement weather; (2) short term for unloading, deliveries and car washing; and (3) during major downtown events, after which cars should removed from the courtyard. Mr. Easterlin said there has been some abuse of this policy by overnight guests of owners, and asked for the board's permission to consult with an attorney to determine the legal means that the association would have for enforcing this rule with regard to overnight guests. He said the consultation would produce a set of written guidelines or rules for enforcing the parking rule with regard to overnight guests, which would be sent to all unit owners. Mr. Egbert moved and Mr. Eagan seconded a motion to authorize up to three hours of legal consultation for this purpose, at the association's expense.

Bylaws

Mr. Easterlin reported that the Rules Committee, chaired by Joel Marantz, will soon begin working on amending the bylaws for the association. Currently, the association is operating under generic bylaws that were set up by Hyde Park Builders Inc. Anyone who has questions or suggestions for the committee should contact Mr. Marantz at 827-9440, or e-mail him at jmar@geniewish.com. The board's intention is that a proposed set of bylaws be presented to the association membership at the next annual meeting.

Termites

Mr. Eagan raised a question about the treatment of any termite infestations that might occur. The question is whether the association as a whole would be responsible for termite treatment, or whether an individual unit owner would be responsible, or the unit owner's in an individual building. The board will look into this question.

Landscaping

The board discussed the landscaping around the pool and on the public parkways that border the Huntington. (The public parkway is the area between the sidewalk and the street. Although owned by the public, the responsibility for maintenance falls on abutting property owners.)

Mr. Eagan asked if some flowers could be planted in the parkway to add a little color to the neighborhood. Mr. Egbert, who is the association's one-man landscape committee, said he would look into this possibility.

Mr. Egbert asked about putting in landscaping on the 3rd Street parkway and along the narrow strip between the sidewalk and the pool wall that would require less maintenance than what is there now. Mr. Easterlin moved and Mr. Egbert seconded a motion to change the landscaping between the sidewalk and the wall. The motion passed unanimously. The existing sod will be replaced with viburnum, the same shrubs that are on the outside of the unit fences. Also,

Mr. Egbert will obtain estimates of the cost of extending the association's sprinkler system into the parkway. The parkway landscaping along 3rd Street N will remain unchanged for now. However, Mr. Egbert said he will talk with the other property owners on that block about the possibility of some consistent landscaping.

Pool Maintenance

Currently, the association is paying $190 per month for twice-weekly maintenance of the swimming pool. Mr. Eagan reported that he has obtained a proposal from another company to do maintenance three times a week for $180. The board directed Mr. Eagan to check the company's references, and report back.

Board Meetings

Mr. Baker moved and Mr. Egbert seconded a motion that requires the association board of directors to meet at least once in each quarter, beginning in the fourth quarter of 1999. The motion passed unanimously. Previously, the board did not have a regular schedule for meeting.

Garage Door Openers

Several unit owners found after a recent thunderstorm that the remote-control clickers for their garage doors no longer worked. Mr. Easterlin reported that most of the time such problems can be fixed by resetting the opener. To do this, unplug the electrical cord on the door-opening mechanism, leave it unplugged for a minute or so, and then plug it back in. When operating correctly, the green light on the mechanism should stay on continuously. Also, the red lights on the safety mechanism should blink whenever anybody walks through the door opening. These lights are located on both sides of the bottom of the door opening. If the lights aren't working correctly, try resetting the mechanism.

Web Site

The Huntington Homeowners Association maintains a site on the Internet at homepages.mac.com—Huntington. Current announcements about the Huntington and the downtown neighborhood are posted there, and there is also an archive of association documents such as board and association minutes and adopted rules.

E-mail

If you would like to receive announcements and minutes and such by e-mail instead of snail mail, send your e-mail address to timbaker@gte.net. E-mail is faster for you, and saves the association money.

(Minutes submitted by Timothy J. Baker, secretary.)

November 19

The Board of Directors of The Huntington Homeowners' Association met on Friday, November 19, 1999, at the home of Association president Ray Easterlin. All directors and officers were present, including Mr. Easterlin; Timothy J. Baker, secretary; Ed Wallace, treasurer; and Dave Egbert and Rick Eagan, vice presidents.

Annual Meeting

The board scheduled the next Annual Meeting for 10 a.m. Saturday, February 12, in the dining room at Park Place, 219 4th Avenue N. The principal business to be conducted at the Annual Meeting is to elect officers and directors for the year 2000. Anyone who would like to run for office should contact any of the members of the current Board of Directors. Anyone who wishes to run will be placed on the ballot at the Annual Meeting. The board is composed of the president, the secretary, the treasurer, and two vice-presidents.

Budget

Treasurer Ed Wallace is currently preparing a proposed budget, which he will present to the Board of Directors at a meeting on December 2. According to the Association's governing documents, if the budget adopted by the board calls for an annual assessment that is no more than 115 percent of the current assessment, that budget automatically goes into effect at the beginning of the year. A vote by the membership is required only if the board proposes increasing the assessment by more than 15 percent.

The board discussed procedures for handling any non-recurring, unbudgeted items. Informally, the board agreed that competing bids should be obtained on all such purchases of more than $500. This would apply to such things as replacement of a broken swimming-pool pump.

Swimming Pool

The board discussed the possible widening of the deck on the north and south sides of the swimming pool. Mr. Eagan said he will get estimates on the cost of doing this. Such a project would be a capital improvement to the common property, and would therefore require a vote of approval by the membership.

Package Delivery

The board took two actions to make it easier for homeowners to receive packages delivered by UPS and other shipping agents. The board voted 4 to 1 to provide UPS with a code that will allow its drivers to open the front gate and deliver packages into the courtyard. The code will be put into the UPS computer system, and thus be available to all drivers. The board also voted to rent a mailbox at MailBoxes Etc. at 200 2nd Avenue S. The cost of this is about $180 per year, or $6.66 per unit. Any owner could have packages or mail delivered to MailBoxes Etc., in addition to having them delivered as they are now. All homeowners will be sent more details on this as soon as the arrangements are complete. The motion was made by Mr. Wallace and seconded by Mr. Egbert. Mr. Eagan voted against the motion. He said he was not opposed to giving the code to UPS, but opposed spending the money for a mailbox that not all homeowners would use.

Landscaping

Mr. Wallace complained about the quality of landscape maintenance provided by the current vendor, Tom Messina Tree and Lawn Service. There was a lengthy discussion of this, with the other board members generally satisified with the service. Mr. Egbert, who oversees the Association's landscape maintenance, said he will bring to the next board meeting a list of the specific tasks that the landscape contractor is expected to perform, and how often. The board asked for this list to better assess the performance.

Mr. Egbert reported that he had discussed the proper care of Confederate Jasmine with the landscape experts at Dolan Nursery, which has provided some of the Association's landscaping. Confederate Jasmine is the vine that grows on the wrought iron fences along 4th Avenue N and 2nd Street N. Mr. Egbert said he was advised that the jasmine shoud be trimmed in the spring. That will be added to the duties of the landscape maintenance contractor.

Front Gate

Several times during the summer, the front gate became stuck in the open position. Mr. Easterlin reported that he had discussed this with the company that installed the equipment. Apparently, a lightning strike nearby can cause this to happen. The remedy is to simply push a reset button on the gate motor. If you see that the gate is not operating properly, notify any board member and they will reset the mechanism.

Pending

Rick Eagan is continuing to look into the question of termite protection. The board would like to present a proposal to the membership in the near future. One possibility would be to have all of the buildings inspected, and then purchase termite insurance, which would cover the cost of any future termite damage or building fumigation. The board expects some time in 2000 to consider having all buildings pressure washed.

Financial Statement

Mr. Wallace presented the current financial statement to the board.

(Minutes submitted by Timothy J. Baker, secretary.)

1998

(To open up a given date, click on the arrow to the left of that date)

December 16

The Board of Directors of the Huntington Homeowners' Association met on Wednesday, December 16, 1998, at the home of Association president Ray Easterlin. Present were Ray Easterlin; Rick Eagan and Dave Egbert, vice presidents; and Timothy J. Baker, secretary. Ed Wallace, treasurer, did not attend this meeting. On December 1, Hyde Park Builders Inc., the developer of the Huntington Townhomes, officially turned over to the Association the ownership of the common property and the management of the development. This was the first meeting of the Board of Directors subsequent to the turnover.

Treasurer's Report

Mr. Easterlin gave the report in lieu of Mr. Wallace. He reported that as of the December 1 turnover, the Association had approximately $10,000 in an Association account that had been opened at SouthTrust Bank. This money is for ongoing expenses, as well as for future capital improvements. The board approved the opening of an interest-bearing money-market account, for the deposit of the reserve funds that are earmarked for future capital improvements. Mr. Easterlin said that he and Mr. Wallace were satisfied that the reserve funding was adequate at the present time. Mr. Easterlin also reported that all unit owners had paid their monthly assessments through December 1.

Landscaping

Mr. Easterlin reported that the landscaping that was done in the new traffic islands along 2nd Street N was put in by the city at no charge to the Association. The Association did agree to be responsible for maintenance of that landscaping. The city further plans to upgrade the turf in the parkway along 2nd Street N to St. Augustine grass, and to add a live oak tree in the 4th Avenue N parkway where a palm tree was removed. Mr. Egbert reported that Stewart Associates had resigned as the Association landscape contractor effective at the end of this year. Based on interviews with several landscape contractors, Mr. Egbert recommended that the board hire Tom Messina's Tree and Lawn Service to replace Stewart. The board unanimously approved this recommendation. The monthly fee for Messina will be $800, compared with $720 for Stewart. Also, the board agreed to pay Messina his actual cost (approximately $360 total) to remulch the entire property twice per year. In addition, the board agreed to hire Laughing Grass Inc. to provide weed, feed and insect control six times per year, at an annual cost of $354. While the total cost for landscaping will increase, Mr. Egbert said he believes the Association will receive more and better service.

Lighting

Mr. Easterlin recommended that the board hire an electrical contractor for approximately $1,600 to change the ballasts and the bulbs in the light standards on the Association common property. The new ballasts will allow the use of high pressure sodium lamps, which cast a more mellow light than the existing metal halide lamps. Currently, all the standards have 150 watt lamps. Mr. Easterlin proposed that the wattage be reduced to 100 in the interior courtyard, but remain at 150 along the alley and around the pool. The board approved his recommendations. Mr. Eagan voiced concern about the possibility of reduced security resulting from lower-wattage lamps. Mr. Easterlin said that the 100-watt lamps could be upgraded to 150 watts at minimal cost, if the unit owners so decided.

Committees

The board approved the following committee heads: landscaping and grounds, Dave Egbert; swimming pool, Rick Eagan; architectural control, Ray Easterlin; bylaws/rules and regulations, Joel Marantz; communication and government liaison, Timothy J. Baker; and social, Lola Walker and Martha Haile, co-chairs. The board decided to have each chairman be responsible for naming committee members. There was some discussion about the placement of satellite dishes, and also of decorative flags. These issues will be taken up by the architectural control committee. Mr. Baker said he has begun work on an internet home page for the association, where documents and other information could be made available to unit owners.

Contacting the Board

The Association's address is 350 2nd Street N, Unit 28, St. Petersburg FL 33701. Also, these board members can be reached by e-mail: Ray Easterlin ( rayeast@tampabay.rr.com); Dave Egbert ( imsgroup@ij.net); Rick Eagan ( nwpilot@tampabay.rr.com); and Timothy J. Baker ( timbaker@gte.net). (Minutes submitted by Timothy J. Baker, secretary.)