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Minutes of the Annual Meetings
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2011
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February 27
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I. Call to order
The meeting was called to order by President John McElroy at 10:06 AM.
Members Present: Tim Baker (#16), Robin and John McElroy (#26), Barbara Pacheco (#6), Milt and Marlys Meckler (#17), Martha Ann Haile (#22), Peggy Spoor (#11), Jurgen and Gabrielle Schlichting (#20), Chuck Wray (#5), Howard Miller (#25), Donna Wollums (#13), Quay Peters (#19)
A quorum was established.
II. Minutes from the annual meeting of 2010
The 2010 minutes were accepted based on those sent with the annual meeting announcement.
III. President’s Report
John McElroy provided the following report.
• Swimming pool
o All swimming pools in the county must be updated to be code compliant.
Making the pool code compliant would result in having to resurface the pool.
• Huntington perimeter walls
o Rebuilding the wall adjacent to unit #24 will be done in 2011.
John is working on the drawings for replacing the wall that are necessary to obtain the associated permit.
o There are possible future wall problems associated with insufficient depth of the material covering the wall bricks.
IV. Treasurer’s Report
Treasurer Tim Baker presented the December, 2010 Budget Report.
• The “% of Annual” percentages on the Budget Report are incorrect.
• A corrected Budget Report will be sent with the meeting minutes.
Probable expenses for 2011 are:
• Updating the swimming pool to be code compliant and resurfacing the pool
o Pool expenses would be approximately $13,000.
• Rebuilding the wall adjacent to unit #24
o Cost would be approximately $12,000 and could be taken from HOA reserve and operating funds.
• Replacing portions of the Huntington sprinkler system with an above-ground drip system
o Huntington sprinklers use potable water.
o The drip system should save us about a quarter of monthly water bills.
Monthly water expenses are $600 - $700.
Cost of the putting in the drip system would be approximately $2,000.
V. Election of Board Members
Nominated board members were Howard Miller, Barbara Pacheco, Tim Baker, John McElroy, Martha Ann Haile, Lisa Palmer, and Quay Peters. There were no nominations or volunteers from the floor. President John McElroy closed the nominations. Martha Ann Haile moved to accept the nominations, Marlys Mechler seconded the motion, and the motion was approved.
VI. Committee Reports
a. Building Committee
John McElroy reported that the majority of wood rot associated with Huntington unit outside walls has been fixed.
What remains is superficial and minimal.
Donna Woolums said that there are creatures in her attic and she has asked animal control people to inspect her attic and remove the creatures.
John will look at the outside of the attic to see if he can see an entry point for the creatures.
b. Landscape Committee
John McElroy reported that in 2010, an irrigation professional thoroughly checked the Huntington sprinkler system.
• The irrigation professional said that we were paying too much for water and suggested getting rid of sprinkler heads between buildings as they are contributing to unit wood rot.
o He suggested replacing sprinkler heads with a drip system that would be on top of the ground.
VII. Unfinished Business
There was no unfinished business.
VIII. New Business
Community Recycling
Lisa Palmer researched and prepared a community recycling report that was distributed to meeting attendees.
• She proposes a weekly pick-up for three or four 96 gallon recycling carts.
o The carts would replace of one of the existing Huntington dumpsters.
o Owners would separate items into the separate recycling carts.
o The cost would be $18.50 per week, $80.10 per month, $961.20 per year.
Tim Baker will confirm what the savings would be for eliminating the unit and rollout charges for one of the existing dumpsters.
The Huntington Board of Director will vote on community recycling for the Huntington.
Wind Mitigation
Tim Baker will send email about obtaining wind mitigation inspections that can result in a lowering of unit home owner insurance fees.
• Following is a suggested contact for home owner’s insurance.
o Wayne Killian (727-526-7527) of the independent insurance company Comegy.
VII. Adjourn
John McElroy called for the meeting to adjourn. The meeting was adjourned at 10:40 AM.
Respectfully submitted:
Quay Peters
Secretary
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2010
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January 30
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I. Call to order and establishment of a quorum
Meeting was called to order by acting President John McElroy at 1:04 PM.
Members Present: Tim Baker (#16), John McElroy (#26), Wood and Sandie Sproat (#24, #12), Barbara Pacheco (#6), Marlys Meckler (#17), Martha Ann Haile (#22), Peggy Spoor (#11), Jurgen and Gabrielle Schlichting (#20), Chuck Wray (#5), Lisa Palmer (#9), Quay Peters (#19)
II. Introduction of new owners
There were no new owners present.
III. Minutes from 2/7/09 Annual meeting
Secretary Quay Peters read the minutes from the 2/7/09 annual meeting. There were no amendments or corrections to the minutes.
IV. President’s Report
There was no President’s report.
V. Treasurer’s Report
Treasurer Tim Baker reported the following:
Monthly fees have been raised $20.
$10 of the increase is to cover Huntington electricity, water, and termite protection charges that have gone up.
$10 of the increase will go to improve landscaping.
There is money in reserve (primarily in CDs) earning a little interest.
According to the Huntington plan, reserve money shouldn’t be needed for a year or two.
The courtyard brick repair and root trimming was $600 which didn’t come from reserves.
The new plaques on the front gate pillars were paid for from reserves.
Taxes were sent to the accountant on 1/29/10.
Research continues to identify what is causing the wall next to unit #24 to crack and shift.
The City televised the sewers near the wall and found nothing that might be causing the problem.
We are paying an engineer $2,000 who has tested the soil in the vicinity 3 times looking for pockets and loose areas. He has not submitted a report yet.
VI. Election of Board Members
Nominated board members were Howard Miller, Barbara Pacheco, Tim Baker, John McElroy, Martha Ann Haile, Lisa Palmer, and Quay Peters. There were no nominations or volunteers from the floor. The acting President closed the nominations. Marlys Meckler moved to accept the nominations, Jurgen Schlichting seconded the motion, and the motion was approved.
VII. Committee Reports
a. Building Committee
Tim Baker reported that there have been several roof repairs in 2009 related to the roof flashing. While fixing the repairs, the roofer noted that there were problems such as nails coming out of the roof sheathing. Roof replacement is planned for 2017/2018. The board of directors will have a person who is not a roofer inspect the roofs.
Chuck Wray suggested having the gutters (specifically the deflectors) checked at the time the roofs are checked.
John McElroy will do an annual inspection of the units in February.
Most damage is usually to the soft wood white trim which tends to rot due to water damage.
b. Landscape Committee
John McElroy has 4 bids from prospective landscaping companies and the prices are good. The preferred company, Willowtree Landscape:
Would have 2 crews, one to mow, edge, and blow in the courtyard and outside the Huntington and one that would handle the shrubs and weeding.
Has been in business a long time and handles landscaping for Synovis bank.
Suggestions relative to landscaping were:
.The jasmine should be cut back and not allowed to grow up the unit walls.
When a new landscaping company is selected, a member of the Huntington landscape committee should list what needs to be done weekly and monthly and should walk the property with the landscaper.
John McElroy anticipates following this regimen.
The grounds bordering the Huntington particularly along 3rd Street need attention.
Lisa Palmer, John McElroy, and Dave Egbert will be on the landscape committee. They will create a report and make a recommendation to the board.
Opinions were solicited about whether or not to keep the Ficus tree in the courtyard. Discussion included:
The city doesn’t require that the tree be replaced.
The tree roots are taking moisture from the other plantings in the courtyard which is why they don’t do well.
Peggy Spoor suggested planting Asian Jasmine which is low growing and requires little moisture.
Discussion ended with the suggestion that we are spending unnecessary funds to keep the tree in repair. Tim Baker indicated he would look back to come up with that amount
c. Termite Report
Tim Baker and John McElroy looked at termite protection for the Huntington 6-7 years ago.
There are 2 kinds of termites, subterranean and inside drywood termites.
Subterranean termites are fast moving and can tunnel into units quickly.
We have insurance, yearly inspection, and outside termite protection through Terminix.
Drywood termites take a long time to create damage and were not a concern 6-7 years ago.
Barbara Pacheco reported that the units in her building group have experienced termite problems and jointly contracted with Nature’s Safeway to provide termite protection.
Contracting jointly resulted in better prices ($700 instead of $1100 per unit) for the initial treatment. There is a 10% yearly charge for inspections and continued protection.
Nature’s Safeway uses products that are safe for inhabitants. They can be contacted at 727-895-8082.
Ant problems can be addressed by spraying the ants with a solution of 1 cup water, 1 cup rubbing alcohol, and a dash of dishwasher soap such as Ivory.
VII. Unfinished Business
The garage door of the Maka unit needs to be repainted. John McElroy will include this in his building report.
VIII. New Business
Wood Sproat and Tim Baker will replace the bulbs in the entry keypad kiosk that have burned out.
VII. Adjourn
A motion was made by Barbara Pacheco to adjourn the meeting, and seconded by Lisa Palmer. The meeting was adjourned at 1:55 PM.
Respectfully submitted:
Quay Peters
Secretary
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2009
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February 7
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Meeting was called to order at 10:35 AM by President David Egbert
A quorum was present.
Those Present: Tim Baker (#16), Tom Riley (#7), Dave Egbert (#4), Quay Peters & Bill Moriarty (#19), Barbara Pacheco (#6), Jurgen & Gabrielle Schlichting (#20), Martha Haile (#22), Lola Walker (#21), Wood & Sandie Sproat (#12, #24, #25), Marylou Bourdow (#1), Donna Woolums (#13), Joseph Maka (#18), Milton & Marlys Meckler (#17) and Nancy Vildibill (#14).
Proxy mailed in: John & Robin McElroy (#26), D. Carlen & Martha Maddux (#3),
Chuck & Judy Wray (#5), Joel & Ann Marantz (#8), Lisa Palmer (#9), Thomas Gaughan (#23)
Minutes from the 2008 Annual Meeting: Milt Meckler moved that we dispense with the reading of the minutes since they had been sent by mail. Motion was seconded. Motion carried.
President’s Report: Everything is in good shape and up to date.
Treasurer’s Report: Budget report was sent to all homeowners.
Because of fewer repairs, we are $1,500.00 ahead of budget. $1,000 will be transferred to the Reserve Fund. Treasurer reminded everyone that homeowners need to send in a copy of their current homeowners insurance to him or Nancy Vildibill.
Election of Officers: President called for Nominations from the floor. There where none. Milton Meckler moved that the slate of directors as presented be elected. Motion was seconded. Motion carried.
2009 Huntington Homeowners’ Association Board of Directors: Timothy Baker, Barbara Pacheco, Nancy Vildibill, Dave Egbert, Quay Peters, John McElroy, Wood Sproat.
Committee Reports:
Building Committee: In the absence of Chairman John McElroy, Wood Sproat reported on pool and wall on alley. John McElroy will be examining all Huntington buildings including the wall near the Sproat’s unit 25 where the outside wall is tipping in and the bricks around the sewers. The ficus tree in the central courtyard is moving the ground again. Unit #1 reported that tree is hitting the unit.
Landscape: Dave Egbert reported that “Floridian” will be spraying with roundup and that trees will be trimmed. James is continuing with grounds and will be planting, replacing some plants, and trimming bushes including the hedges and jasmine within individual patio areas. Abbott Henderson has been employed to do the mowing, blowing, and weed control in the areas that border the streets. Trees will be trimmed in February.
Social Chairman, Barbara Pacheco reported that there will be a Wine and Cheese Party on March 22, 2009, 5PM, at her unit, #6.
Unfinished Business: None
New Business:
Marlys Meckler reported that the Preservation Society has a 12” x 14” Historical Plaque design for Huntington Hotel in the workings. When the design is done, the Board will be asked to review it, and determine whether or not to purchase a plaque for display outside the Huntington.
Dave Egbert asked for volunteers for the following:
Saturday morning pool cleanup: Milt Meckler, Dave Egbert, Forbes Riley, and Barbara Pacheco volunteered. Dave will also speak to Chuck Wray.
Look at the possibility of using solar power to run the Huntington gates and public lights. Milt Meckler volunteered.
Contact the city to see what can be done to repair the alley that runs by the Huntington. Bill Moriarty volunteered.
Homeowners gave 2008 Board a round of applause.
Meeting was adjourned by President at 11:18 AM
Respectively Submitted:
Nancy Vildibill, Secretary
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2008
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January 26
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Meeting was called to order at 10:07 AM by President Wood Spoat
A quorum was present.
Those Present:
Beau & Roslyn Jeffrey (#2); Tim Baker (#16); Dave Egbert (#4); Quay Peters (#19); Barbara Pacheco (#6); Gabrielle Schlichting (#20)l; Lisa Palmer (#9); Martha Haile (#22); Wood & Sandie Sproat (#12, #24, #25); Joan Gaughan (#23); Donna Woolums (#13); John & Robin McElroy (#26); Nancy Vildibill (#14);
Jack Cahill – proxy for #1, Marylou Bourdow
Proxy mailed in: Peggy Spoor (#11)
Minutes from the 2007 Annual Meeting: John McElroy moved that we dispense with the reading of the minutes since they had been sent by mail. Martha Haile seconded the motion. Motion carried.
President's Report: Everything is in good shape and up to date. President reported that he did not want to be considered for an office next year.
Treasurer's Report: Budget report was sent to all homeowners. Homeowners need to send a copy of their current homeowners insurance to the secretary. Reminder: Individual Parking Permits need to be renewed.
Committee Reports:
Landscape: Dave Egbert reported palms have been trimmed - ficus tree roots are to be trimmed - the new pest control co. is "Floridian" - viburnum will be treated. Owners were reminded to take down Christmas tree lights from their shrubs.
Unfinished Business: None
New Business:
Discussion on graffiti on outside property walls. It was reported that a bike had been stolen from an owner's garage.
Election of Officers:
President called for Nominations from the floor. There were none.
Ballots were passed out with the seven names submitted: John McElroy, Dave Egbert, Wood Sproat, Tim Baker, Quay Peters, Barbara Pacheco and Nancy Vildibill.
Teller (John McElroy) counted Ballots and Proxy Ballots and announced that the seven candidates were elected unanimously. Teller will destroy ballots.
2008 Huntington Homeowners' Association Board of Directors:
Timothy Baker, Dave Egbert, John McElroy, Barbara Pacheco, Quay Peters, Wood Sproat and Nancy Vildibill
Meeting was adjourned by President at 10:25 AM
Respectively Submitted:
Nancy Vildibill
Secretary
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2007
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January 27
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Call to order – Wood Sproat called the meeting to order at 10 a.m.
Roll Call – 19 owners were present or had presented their proxies providing us with a quorum.
Introduction of New Owners
Minutes from the Annual Meeting of 2006 were distributed with the official annual meeting notice. Chuck Wray moved that we approve the minutes as distributed and posted on our web site. Dave Egbert seconded the motion.
President's Report
Wood Sproat reported that we have a new chair of landscaping and irrigation, Dave Egbert. Wood noted that he feels the landscape chair should be on the Board due to it's importance. Dave Egbert is running for the 2007 Board of Directors.
Wood Sproat noted that the following units are for sale with an asking price range of $540,000. to $590,000.; 7, 11, 25, 27.
The annual inspection was performed by Wood Sproat and John McElroy who made the following observations: we need storage for miscellaneous items, i.e. extra paint, etc. need mulch in the courtyard
the Banyan tree is starting to move the curb again
the pool gate is not working properly
the brick is settling is some of the sewer cleanout areas
buildings – no obvious problems noted
Treasurer's Report
Tim Baker reported that we were within $16.00 of our 2006 budget.
Tim Baker reported that our common property insurance has been cancelled. The Board will research whether we should self insure at this point.
Committee Reports
Landscaping – Dave Egbert reported that, in general, the property is in good shape. Our big challenge is breakage in our irrigation system.
Unfinished Business – none to report
New Business
Tim Baker reminded residents that our 2006 guest parking permits will expire January 31, 2007 to be sure to get down to the Municipal Bldg (8th floor) to renew them for 2007. Cost is $15.00.
Social – we’d like to have more social events. The following residents volunteers to coordinate our next event; Quay Peters, Lola Walker and Cindy Maka.
Election of Board – there were no additions to the 7 names provided on the ballot. Wood Sproat read the names on the ballot: Dave Egbert; Tim Baker; Wood Sproat; Nancy Vildibill; Barbara Pacheco; Joan Gaughan; John McElroy
Since all proxies submitted voted for all 7 candidates, Chuck Wray moved that we accept all 7 Board members by acclaim. Lola Walker seconded the motion. Wood Sproat asked if there were any objections to the acclamation. None were noted. The Board will be seated as noted above.
Adjourn – the meeting adjourned at 10:45 a.m. The first meeting of our new Board of Directors will take place immediately following this annual homeowners meeting. Submitted by,
Submitted by
Peggy Spoor Homeowner
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2006
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February 11
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Call to order - John McElroy called our meeting to order at 9:35 a.m.
Introductions - attendance was taken and 17 of our 27 homeowners were present and made introductions.
Minutes from the annual meeting of 2005 - the minutes were read by our Secretary, Peggy Spoor.
President’s Report – John McElroy commented on the following accomplishments and updates:
The problem with the Banyan tree and broken cement in the courtyard has been resolved.
The oak in front of #12 has been removed.
The situation with the Fire Department inspecting our fire extinguishers is a non-issue now but everyone should make sure that their fire extinguishers are in good, workable condition.
We have a variety of maintenance issues due to the age of our property. We have engaged a contractor to evaluate our entire property and report back on maintenance issues. This must be done prior to painting. Milt Meckler suggested that we get legal advice on statue of limitation on our chimney flashing issues. We agreed it would be prudent to seek legal counsel after we have the contractor review the property for open maintenance issues. Sydni Shollenberger recommended that we insure the building maintenance review is completed within the 1st quarter. That is the Board’s intent.
Treasurer's Report - Tim Baker reported that our 2005 Budget came in on target with the exception of our reserves. We are approximately $10,000. behind in reserves due to the removal of the three damaged trees by the pool and the repair work done in the courtyard. The reserves will be paid back within the next 2 years.
Election of Board of Directors - Sydni Shollenberger moved that we accept the slate as presented. Dave Egbert seconded the motion. A vote was taken and the motion passed unanimously. The Board will be composed of: Tim Baker, Peggy Spoor, Joan Gaughan, Wood Sproat, John McElroy, Nancy Vildibill and Barbara Pacheco.
The Board will have its first meeting of 2006 immediately after our homeowners meeting. At that time, they will elect officers. John McElroy announced that he would step down as President.
Committee Reports
Building Committee
New policy on building repairs - based on a recommendation from our attorney, the Board will now schedule and complete all repairs to the outside of the buildings and bill the owner for their portion.
New maintenance plan for 2006: Inspect; Repair; Paint
Painting - the Board has agreed to delay painting until we have completed all repairs. Once the repairs are completed, the Board's intention is to have the entire property painted in the last half of this year. Dave Egbert asked the Board to review the motion that was made last year as it related to painting. Peggy Spoor reread the motion that did say that we had intended to paint the walls surrounding the property. Roz Jeffrey moved that we remove the vines from the walls and brick columns, repair both the interior and exterior walls and paint all surfaces with the exception of the brick as soon as possible. Martha Ann Haile seconded the motion. A vote was taken and the motion passed unanimously.
New subterranean termite plan - we currently pay Terminex $3,000 annually to have our termite traps inspected monthly which also includes the insurance to cover any damage we may incur. Terminex has a new approach that has resulted in fewer insurance claims. They dig trenches around the foundation of all buildings and treat the foundation with a liquid to protect from subterranean termites. Although the initial cost is $4,000, the annual cost is reduced to $1,000.00, which includes insurance. The Board agreed this would be an effective approach for the Huntington. The work has been completed.
Landscape Committee - Peggy Spoor reported that the landscape committee that was formed last year met twice last year but found it difficult to get together after that. We did coordinate our work party, which mulched the courtyard and some trees on 4th Avenue North. Our landscaper, Tommy Todd, has decided to stop performing landscape maintenance. He has recommended a new vendor, Yuri Mesa Landscaping. We have agreed to evaluate Yuri Mesa’s work over the next few months. We will ask Yuri Mesa to give us a bid on trimming the crepe myrtle in the courtyard as well as some additional palm trimming. Peggy Spoor suggested that we plant some plumbagos on the right side as you approach the pool area. Peggy agreed to purchase the plants and Dave Egbert will assist with planting. Peggy Spoor and Joan Gaughan will underwrite the cost of the plumbagos.
Unfinished Business
Mirrors by the entry gate - Milt Meckler has researched installation of safety mirrors to protect both drivers and pedestrians as we enter and exit our main gate. The Board will discuss the proposal at our next meeting.
New Business
HOA Web Site - we currently use Tim Baker’s web site for our Huntington web site. Sydni Shollenberger moved that we authorized the Board to spend the money to buy our own domain name. Dave Egbert seconded the motion. A vote was taken and the motion passed unanimously. Tim Baker will take responsibility for obtaining our domain name and moving our Huntington information to our new site.
Sex Offenders - Sydni Shollenberger reported that Marlys Meckler researched the sex offender site on the Internet and found that we have 5 or 6 sex offenders that live within a block or so of our neighborhood. We urge caution if you have grandchildren over to visit.
Social
Party Time - Dave Egbert suggested that we need to be more social. Joan Gaughan agreed to chair our social committee. The following residents agreed to work with Joan on a social get together or two this year: Sandi Sproat, Cindy Maka, Quay Peters (welcome!), Roz Jeffrey, Sydni Shollenberger. Some suggestions were: wine tasting, home tours, cookie exchange, courtyard potluck (favorite).
Book Club - Sydni Shollenberger reported that she has organized a book club for our residents. The "Book Hunters" plan to meet every other month in January, March, May, July, September, and November. The dates for 2006 are March 25, May 20, July 29, September 30, and November18. The first book, "One Thousand White Women" by Jim Fergus, will be reviewed by Marlys Meckler at her home, Number 17, on Saturday, March 25. The meetings will be on Saturday mornings from 10:30 to noon, and the hostess (coffee, tea, juice/water & one snacking item) will also be the reviewer. If you are interested, please call Sydni Shollenberger at 550-2531.
Adjourn – we adjourned the meeting at 11:15 a.m.
Submitted by,
Peggy Spoor
Secretary
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2005
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February 13
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The Huntington Homeowners’ Association held it’s annual meeting on February 13, 2005 poolside.
Call to order - our President, John McElroy, called the meeting to order at 6:10 p.m. Attendance was taken and 16 of 27 units were represented.
All homeowners present made introductions.
Minutes from 2004 Annual Meeting - Our Treasurer, Tim Baker, made minutes from the 2004 Annual Meeting available.
President’s Report - the two major issues that have been ongoing throughout the year are:
Bayway Lofts, the new high-rise project that is to be built on the other side of our alley. Our President and individual homeowners have been active in trying to insure that the builder is a good neighbor, specifically in the use of the alley and the design of the 6 story parking garage that is to be built on the other side of the alley.
Landscaping - we put our landscape contract out to bid last year and have awarded the business to Tommy Todd Landscaping effective January 1, 2005. The new landscapers are focused on trying to get our landscaping to take some shape after recent neglect.
Treasurer’s Report - our Treasurer, Tim Baker, reported that we did reasonably well in managing our budget in 2004. Our water bill was down considerably due to repairs made on the sprinkler system as well as reducing the amount of time were are watering, however, inflation impacted the bottom line, i.e. electricity, termite prevention. Monthly dues have gone up $35.00 a month for a total of $235.00 a month. The increase was primarily due to two factors: the need to repay into reserves money that was borrowed to pay for the cutting down of three diseased trees and the increased cost of our landscaping contract.
Election of Board of Directors - Six members had been nominated for election to the board of directors prior to the annual meeting. John McElroy opened the floor to additional nominations. No nominations were received. Joe Cronin moved that the slate be accepted as presented. Sydni Shollenberger seconded the motion. The motion was approved unanimously.
Committee Reports
Building - The Building Committee, composed of John McElroy and Tim Baker, will undertake it’s annual examination of all buildings following the annual meeting. During this examination, the committee makes a list of repairs that should be made immediately to building exterior. In some cases the repairs are the responsibility of the association, and in others of the individual unit owners. When that is the case, the association sends out letters to the owners alerting them to the need for repairs. The owners have the choice of making the repairs themselves, or of allowing the association to do the work and bill the cost to the owner.
Other - John McElroy advised that we will be moving the free standing main gate opener by the banyan tree closer to the gate, specifically it will be located to the right of the gate as you exit on the fence of unit # 15.
Unfinished Business
Banyan tree - concern was voiced that the banyan tree was continuing to erode the cement curb by the east post office box as well as the brick pavers. Peggy Spoor will call the company that removed our trees by the pool to ask for an opinion on the disposition of the banyan tree. At the same time, she will get a bid to remove the oak tree in the courtyard of unit #12.
Fire extinguishers - Tim Baker gave an update on a visit we had from the fire department telling us we had to have our individual homeowner fire extinguishers inspected. Tim has argued that we are individual homeowners and that they cannot dictate that type of inspection. We believe it’s a dead issue but Tim will keep us apprised of any changes or action needed on our part.
Landscaping - The owners asked Peggy Spoor to remind the landscapers to trim the crepe myrtle branches in the courtyard as well as the fig ivy on the west side of the pool.
Joan Gaughan made a motion that a landscape committee be formed and that at least two members be non board members. Martha Ann Haile seconded the motion. A vote was taken and the motion passed unanimously. The new landscape committee will be comprised of: Cindy Maka, Sally Stull, Lola Walker. David Egbert and Peggy Spoor. Peggy will call a meeting of the new landscape committee by April 1, 2005.
New Business
Insurance - Wood Sproat voiced a concern about homeowners insurance and how we know if everyone has enough coverage in case of a disaster. Wood moved that the Board gather information on the possibility and cost for a master insurance policy that all homeowners could participate in. Sydni Shollenberger amended the motion to have an answer from by Board prior to July 1, 2005. Roz Jeffrey seconded the motion. A vote was taken and the motion passed unanimously.
Exterior walls - Dave Egbert moved that we remove the vines from the exterior walls, repair the cracks and have them painted using money from our paint reserves. A discussion ensued and we determined we first need an opinion from a painter on exactly what needs to be done as well as the cost. Subject to the opinion from the painter, Cindy Maka seconded the motion that we use painting reserves to remove the vines from the exterior walls, repair the cracks and paint. A vote was taken and the motion passed unanimously.
Bayway Lofts - John McElroy gave an update on the EDC hearing at which time he had represented the Huntington’s interest and concern in the Bayway Lofts project. John spoke to an attorney who informed us if we really want to seriously consider overturning EDC’s approval of this project, we would have to hire an attorney, land planner and engineer at a cost of $15,000.00. Additionally, we would need 6 of the 8 City Council members to vote against the project, which we feel would be close to impossible. February 14, 2005 is the deadline for an appeal on the EDC decision. The appeal would give us time to voice our opinion one more time before the EDC. Tim Baker motioned that we authorize John McElroy to spend $100.00 to file an appeal. Nancy Vildibill seconded the motion. A vote was taken and the motion passed. Joe Maka opposed the motion. Tim Baker motioned that we authorize John McElroy or his designee to appear at the EDC appeal on behalf of the Huntington. Sally Stull seconded the motion. A vote was taken and the motion passed unanimously. Dave Egbert motioned that we send a thank you letter to John Hixenbough for his support on the Bayway Lofts project. Donna Woolums seconded the motion. A vote was taken. 5 favored the motion and 6 opposed the motion. The motion failed to pass.
Hurricane shutters - Nancy Vildibill questioned status on hurricane shutters. Tim Baker clarified the Board's intention that we would only approve temporary hurricane shutters. We had been looking for further guidance from our Architectural Review Committee, which was to be chaired by Jim Stull. Jim has taken on more responsibilities at work than he had intended and therefore must forfeit this Architectural Review Committee Chair. The Board will search for a new Committee Chair.
Adjourn - Joe Cronin motioned to adjourn the meeting. The meeting was adjourned at 8:30 p.m.
Submitted by
Peggy Spoor,
Secretary
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2004
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January 17
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The Huntington Homeowners' Association held its annual meeting for 2004 on January 17, at the home of Joan Gaughan, unit 23. Owners were present from 15 of the 27 units, so a quorum was achieved. In addition, three proxy ballots were received for voting for the board of directors. The meeting was called to order by President Dave Egbert at 10:05 a.m.
Previous Minutes
The minutes of the 2003 annual meeting were approved as distributed following that meeting, and as posted on the association web site ( homepages.mac.com—Huntington)
President's Report
Mr. Egbert, who served as a board member from 1999 through 2003 and as president from 2001 through 2003, was not a candidate for re-election. He gave a brief report summing up his term in office. He said the board had done its best to keep the association in good financial condition, while also making worthwhile improvements to the common elements, including the recent expansion of the pool patio.
Treasurer's Report
Treasurer Timothy J. Baker reported that the association did reasonably well in managing its budget in 2003. There were a few unexpected maintenance expenses for the year, including about $1,000 that was spent to repair the lights in the courtyard and pool, and about $1,500 to remove a large limb from one of the oak trees in the pool area. The association ended the year with $2,166.77 in the operating fund, and $31,408.78 in reserves. Mr. Baker reported that the full budget report for the year had been posted on the association web site.
Election of Board Members
Seven association members had been nominated for election to the board of directors prior to the annual meeting. Mr. Egbert opened the floor to additional nominations. No nominations were received. Peggy Spoor (#11) moved and Joe Maka (#18) seconded that the nominations be closed. The motion was approved unanimously.
After a brief discussion, it was moved by Bill Morrison (#24) and seconded by Jerry Gilliam (#27) that those present cast a unanimous vote for the seven nominees. The motion was approved unanimously. As the bylaws specify a maximum of seven board members, all nominees were elected.
The board members are Timothy J. Baker (#16), John McElroy (#26), Peggy Spoor (#11), Joan Gaughan (#23), Barbara Pacheco (#6), Donna Woolums (#12), and Roz White (#2).
Building Committee
The building committee ≠ Tim Baker and John McElroy ≠ reported on two items.
The association has hired a consultant to prepare a report on all of the association's common elements, and of the private property that the association is responsible for maintaining. The report will include the current condition, life expectancy, and estimated replacement or repair costs of such things as the swimming pool, outdoor light standards, roofs and exterior paint. The report will also include recommendations for maintaining sufficient reserves to cover expected costs in the future.
A representative of the consulting firm examined the premises in early January, and the report is expected in the next few weeks.
The committee will undertake its annual examination of all buildings following the annual meeting. During this examination, the committee makes a list of repairs that should be made immediately to building exteriors. In some cases the repairs are the responsibility of the association, and in others of the individual unit owners. When that is the case, the association sends out letters to the owners alerting them to the need for repairs. The owners have the choice of making the repairs themselves, or of allowing the association to do the work and bill the cost to the owner.
Adjourn
The meeting was adjourned at 11:15 a.m.
Timothy J. Baker
Secretary/Treasurer
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2003
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February 15
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The Huntington Homeowners' Association held its annual meeting for 2003 on Saturday, Feb. 15, at the Park Place, 219 4th Avenue N. Thirteen of the owners were present, and an additional nine had filed proxy ballots with the association secretary, for a total well above the number needed for a quorum.
The meeting was called to order at 9:45 a.m. by president Dave Egbert (Unit #6). Everyone present was asked to introduce themselves, and then the business got under way.
Treasurer's Report
Timothy J. Baker (#16), secretary-treasurer, reported that for 2002, the association was very close to meeting its budget exactly. While more money than budgeted was spent in some categories, less was spent in others. He noted that a complete budget report for 2002 was included in the announcement of the annual meeting, which was sent to all owners.
Mr. Baker said that the board hoped some time this year to have an inspection of the roofs done, so the association would have a better idea of the life expectancy of the roofs and of how much roof replacement might cost. The reason for the assessment would be to adjust the annual contribution that is made to the roof reserve, should that prove necessary.
Board election
Mr. Baker read the list of persons who had been nominated to serve on the board. Nominations were then opened from the floor. None being heard, nominations were closed. It was moved by Jerry Gilliam (#27) and seconded by Russ Schoetker (17) that the entire slate of nominees be approved. The motion passed unanimously.
The board members for 2003 will be Mr. Egbert, Mr. Baker, Sydni Shollenberger (24), Barbara Pacheco (6), John McElroy (26) and Peggy Ann Spoor (11). Ms. Spoor will be new to the board, while the others were re-elected. Under the Huntington bylaws, the board must meet following the annual meeting to chose officers.
Building Committee
Mr. McElroy reported on the committee's first annual inspection of the building exteriors. A copy of his report is attached to these minutes.
Several other building issues were discussed. In response to a question about leaves clogging gutters, Mr. Egbert said that the gutters would be cleaned soon, as soon the leaves had stopped falling from the oak trees around the pool. Russ Schoetker (#17) had a question about a possible lack of ventilation of some attic spaces, which could shorten the lifespan of roof shingles. Mr. Baker said that he and Mr. McElroy would look into this as part of an overall inspection of the roofs.
Landscaping Committee
Mr. Egbert discussed the proposed expansion of the patio in and around the pool cabana, as was explained in the notification for the annual meeting. He finished his report by recommending that the owners approve the expenditure of up to $3,500 for the project. After some discussion, a vote by written ballot was taken. The motion passed unanimously. The money for the project will come out of the general reserve fund.
There was some general discussion about landscaping questions, including the possibility of placing new landscaping along the wall at the back of the pool cabana. Some owners have expressed concern for the lack of privacy in the pool, which is visible to passersby on 3rd Street N., and believe that different plantings would improve the situation. Mr. Egbert said the board would look into the situation.
Bylaws Committee
Ms. Shollenberger reported on the work of the committee over the past two years, culminating in a proposal that the association approve a list of eight amendments to the Declaration of Covenants. She said the amendments were intended to clear up confusing language; clear up internal contradictions; or make the documents agree with state and federal laws. Mr. Baker pointed out that none of the proposed amendments would change the way the association operates.
In answer to a question, Mr. Baker went over the amendments one at a time, and explained why each was being proposed. There was some discussion about some of the individual amendments. One issue was raised related to security. Joe Maka (#18) asked if it was necessary for vendors, especially the landscape contractor, to leave yard gates open for long periods of time. Mr. Egbert said he would discuss this with the contractor.
A vote by paper ballot was taken, and all of the amendments passed unanimously.
The amendments were prepared in consultation with the association lawyer, Ellen Hirsch de Haan. It will now be Ms. de Haan's job to file the amendments with the appropriate state or county agencies.
Adjourn
Mr. Egbert adjourned the meeting at about 11:15 a.m.
Submitted by Timothy J. Baker
Secretary/Treasurer
Feb. 16, 2003
Building Committee Report
The association is responsible for the routine maintenance of exterior surfaces, including siding and roofs, that is caused by normal wear and tear.
Individual homeowners are responsible for repair of exterior surfaces, when damage is caused by something other than normal wear and tear. An example would be clapboards broken when struck by a car. In these cases, the association is responsible for ensuring that the individual homeowner does actually make the necessary repairs.
In 2002, the board adopted a policy that each fall, the Building Committee would examine the exteriors of all the buildings to make a list of repairs that needed doing, including those that the association itself will do, and those that individuals must do.
The committee (John McElroy and Timothy J. Baker) along with president Dave Egbert did this inspection on Saturday, February 8. No major items were found. However, a number of smaller items, ranging from crushed downspout leaders to broken clapboards, were found. The board will arrange for the repair of those items that are its responsibility, and will send letters alerting individual homeowners to those repairs that are their responsibility.
One maintenance item that showed up on a number of homes was a buildup of mold or mildew on first-floor window sills. The committee advises all homeowners to examine their windows and clean up the mildew to prevent its spread. If left unchecked, the mildew can damage exterior paint. It is also smelly and unsightly.
According to a board policy adopted in March, 2002, when it finds exterior damage that needs to be repaired by an individual owner, it will send a letter of notification to the owner. If the repairs are not made within 60 days, then the association may elect to have the repairs made and bill the owner. After receiving the bill from the association, the owner will have 60 days to pay the bill.
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2002
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January 26
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The annual meeting of the Huntington Homeowners' Association was held at 10 a.m. Saturday, January 26, 2002, at the Park Place dining room, 219 4th Avenue N. A quorum of 15 owners out of 27 was present when the meeting was called to order by president Dave Egbert.
Treasurer's Report
Prior to the meeting, Secretary/treasurer Timothy Baker had mailed a year-end financial report to all owners, so he reported briefly on two questions that had come up.
One question was why the monthly assessment had risen to $175 from $150 over the past three years, given that there has been very little inflation.
Mr. Baker said that the bulk of the increases had come from new items that had been added to the budget, especially insurance and termite protection, which together cost almost $6,000 per year, or about $18.50 per unit per month. The association's original budget made no allowance for either of these items. Insurance coverage was added by the first elected board, and the membership later voted to add termite protection. Otherwise, he said, the only category to see a significant increase has been landscape maintenance, which resulted from having to rebid contracts when the original landscape contractor became severely ill.
The second question was about the status of the reserve accounts. Mr. Baker said the reserves had been set up based on the original roof and painting costs, which were reported to the association by Hyde Park Builders. He said the board intended this year to get updated estimates for new roofs, and could then make any necessary adjustments in the amount set aside in future budgets. The painting reserve seems to be about right, he said, based on the experience from 2001, when the buildings were all cleaned and the trim was re-painted.
Election
The floor was opened to nominations for board of director positions for the year 2002. No nominations were made. It was moved by Phil Collins (27) and seconded by Joan Gaughan (23) to elect the slate of candidates that had been put forward by the nominating committee. The motion passed unanimously. Elected were Dave Egbert (Unit 4); John McElroy (26); Barbara Pacheco (6); Timothy Baker (16); and Sydni Shollenberger (24).
The new board will meet later to elect officers.
Pest Control
The owners present at the meeting informally asked the board to look into the possibility of having the association take responsibility for protecting the units against drywood termites. The contract that the association currently has with Terminix Inc. protects against subterranean termites only. Subterranean termites are far more destructive than drywood termites, and work much more quickly. However, over a period of time, drywood termites can also cause considerable damage. Drywood termites are common in Florida, and swarm into buildings through openings such as attic vents or open windows.
John Stemberger, representing Terminix, spoke at the meeting. He said that if any individual unit owner wanted drywood protection, his company for about $650 would treat the exposed wood in the attic with a chemical that protects against drywood termite infestations. Based on that treatment, the company would then for about $150 per year offer to insure that entire unit against termite damage. The company would inspect the unit as often as necessary and would do spot treatments of any termites that were found. Mr. Stemberger was asked if there would be any price discounts if all the units at the Huntington were done together. He said that if the association itself contracted with Terminix, the price per unit for the initial treatment would drop from $650 to $500. Also, the annual price for insurance would drop from about $150 to about $60 per unit. With the initial treatment and any necessary spot treatments, Mr. Stemberger said that tenting of any buildings would probably not be necessary for many years. However, should tenting be required, then the cost would be covered by the insurance. Mr. Baker said that if the association wanted to take on this responsibility, an initial special assessment of $500 per unit would be required, and that it would have to be collected all at once. Then, beginning in 2002, the cost of the insurance would have to be added to the association's budget. This would amount to about $5 per month per unit.
By a show of hands, those present unanimously asked the board to look into this.
Adjournment
There being no other business, the meeting was adjourned at approximately 10 a.m. by Mr. Egbert.
Minutes submitted by Timothy J. Baker
Secretary/Treasurer
1/30/2002
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2001
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February 3
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The annual meeting of the Huntington Homeowners' Association was held at 10 a.m. Saturday, February 3, 2001, at the Park Place dining room, 219 4th Avenue N. A quorum of 14 owners out of 27 was present when the meeting was called to order by president Ray Easterlin. Two more owners came to the meeting after the call to order, for a total attendance of 16.
Election
The floor was opened to nominations for board of director positions for the year 2001. No nominations were made. It was moved by Judy Stark (unit 16) and seconded by Irene Schoetker (17) that the nominations be closed. The motion passed unanimously. It was moved by Judy Stark and seconded by Chuck Ratcliffe (14) to elect the slate of candidates that had been put forward by the nominating committee. The motion passed unanimously. Elected were Dave Egbert (4); Chuck Wray (5); Barbara Pacheco (6); Timothy Baker (16); and Sydni Shollenberger (24).
The new board will meet later to elect officers.
Treasurer's Report
Secretary/treasurer Timothy Baker reported that all maintenance fees and special assessments had been paid for 2000. He said the actual expenses for 2000 were about $200 less than had been budgeted. He said he hoped that during the coming year the board would obtain new estimates on the cost of painting the exteriors and re-roofing all the buildings. These estimates would be used to analyze the reserve accounts set aside for those purposes, and to adjust the monthly additions to those reserves if necessary.
Grounds Maintenance
Dave Egbert reported that it is very likely that a new company would have to be hired to maintain the Huntington grounds, probably at a greater cost than is now budgeted. The reason for this is the continuing serious illness of Tom Messina, the current contractor. There was discussion about decreasing the amount of turf grass on the grounds, in favor of more drought-tolerant native landscaping. This could reduce both the cost of maintenance and the cost of watering. Mr. Egbert said that there are a number of small areas of grass, such as in the center of the courtyard, that could be replaced by other ground cover.
Pest Control
There was a discussion of a problem with ants that several homeowners are experiencing. On motion of Irene Schoetker and a second by Chuck Ratcliffe, the board was directed to study and report back to the owners on the feasibility of the association paying for exterior pest control around all of the buildings. The board was asked to first consider pest control methods that are non-toxic to humans.
Fence Gates
There was a discussion of the proposal that the association pay for the installation of three fence gates in the front yards of units 20, 21 and 22. The association is responsible for maintenance of the grounds at the front of all units, but currently has no access to those three yards, except through the homes. Adding the gates would give the association full access to carry out its obligations.
The board has received from Downing's Forge a proposal to install the gates at a cost of about $2,000. As this would be a capital expenditure, it can be undertaken only with the consent of two-thirds, or 18, of the owners.
It was moved by Dave Egbert and seconded by Irene Schoetker that the board be authorized to conduct a special election by mail on this question. The motion passed unanimously.
Thanks to Ray Easterlin
On behalf of the outgoing Board of Directors, Dave Egbert presented to Mr. Easterlin a gift certificate for dinner at Grattzi's restaurant in Baywalk. Mr. Easterlin was instrumental in getting the association organized during the transition period from the developer to the owners. Thanks in large part to Mr. Easterlin that was a smooth process. He was the association's first president and served for two years. He chose not to run for re-election in 2001.
Adjournment
There being no other business, the meeting was adjourned at approximately 10:45 a.m. by Mr. Easterlin.
Minutes submitted by Timothy J. Baker Secretary/Treasurer 2/3/2001
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2000
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February 12
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The annual meeting of The Huntington Homeowners' Association was held at 10 a.m. Saturday, February 12, at the Park Place, 219 4th Avenue North. A quorum of 16 homeowners attended. A list of the attendees is included with these minutes.
Election of Directors
Prior to the annual meeting, five candidates had been nominated for the five positions on the association Board of Directors. Nominations were open from the floor, but none were made. The five candidates were elected unanimously, on motion of Phil Collins (# 27), seconded by Russ Schoetker (17). The board members are Ray Easterlin (12), Dave Egbert (4), Barbara Pacheco (6), Rick Eagan (23) and Tim Baker (16). The board will meet soon to choose officers, as provided for in the association bylaws.
Treasurer's Report
Treasurer Ed Wallace (11) presented a written report of the association's financial status as of January 31, 2000. (To see the most recent financial report, click here.) At the close of the month, the association had assets of $25,439.66. Of that amount, $10,684.97 was in the association's checking account, which is used for ongoing expenses. The remainder, $14,754.72, was in the association's reserve account at Merrill Lynch. That account is set aside for future capital expenses, including roof repair and replacement, and exterior painting and maintenance. Mr. Schoetker asked if it would be worthwhile for the association to keep all of its money in the interest-bearing account at Merrill Lynch. Mr. Wallace said that the interest that could be earned by keeping current operating funds in that account would be offset by the annual fee charged by Merrill Lynch for an account with check-writing privileges, along with the federal income tax that would be owed on the interest.
Donna Woolums (13) asked if the association had investigated the possibility of allowing owners to pay their monthly assessments through an automatic debit. President Ray Easterlin suggested that individual homeowners could ask their own bank to set up an automatic payment to the association.
Landscaping
Dave Egbert (4) reported that in April the jasmine vines that cover most of the fences will be professionally trimmed, as will any other flowering plants. If you have any questions about this, call Mr. Egbert at 550-0830. Mr. Egbert also reported that the lantana plants under the banyan tree in the courtyard will be uprooted and the area mulched. Two attempts at growing flowering plants there have failed, apparently because the tree soaks up all the moisture.
Gutters
Mr. Easterlin (12) said that since maintaining building roofs is the responsibility of the association, rather than of individual owners, the board will consider hiring somebody to clean the gutters, and also repair or replace downspouts that have been damaged by cars.
Termites
Mr. Eagan (23) reported that he had contacted two pest-control companies to discuss termite prevention measures. He presented a report showing proposals from the two companies. Various questions were raised about whether the proposals were comparable, and what exactly they would cover. Mr. Baker (16) moved to direct the board to do further research on the proposals and report back to the owners with a fuller report. The motion was seconded by Mr. Egbert (4) and passed unanimously. (To view the report, click here.)
Swimming Pool
Mr. Easterlin (12) reported that the board is going to look into the possibility of widening the swimming-pool deck along its northern edge. He said several owners had complained that the deck there was not wide enough to accommodate deck chairs. Widening the deck would be a capital improvement, and therefore would require approval by the homeowners.
Dogs
Mr. Collins (27) complained about some owners allowing their dogs to defecate in the courtyard. There was considerable discussion about the problem, as there has been at other meetings. No new rules were proposed, although Mr. Collins suggested that in the future the association might want to consider banning dogs from the courtyard, except when they were being led to or from a unit. The board several times has urged all owners to keep their dogs on a leash, and to clean up after them.
Parking
Parking of cars in the courtyard was also discussed at length. Mr. Easterlin reminded everyone that the rule against parking in the courtyard was passed unanimously at a previous meeting. He also pointed out that any homeowner can propose a new rule or an amendment to an existing rule at any association meeting. However, he urged that the board be notified in advance of a meeting about any rule changes that may be proposed, so that those changes can be put on the agenda and announced to all homeowners. (Click here to see the Huntington rules.)
Mr. Eagan (23) said he was not happy with the rule as written, and wants a discussion of parking at the next association meeting. He would like to allow short-term parking in the courtyard.
E-Mail etc.
This is just a reminder that anyone who would like a paper copy of these or any other minutes can get one from Mr. Baker (# 16, 894-8206). Also, the minutes are posted on the web site mentioned above, usually within a few days of a meeting.
Attendance at annual meeting
The following attended and voted at the annual meeting: Dave Egbert (4), Chuck Wray (5), Denisha Lich (9), Arnold Myers (10), Ed Wallace (11), Ray Easterlin (12), Donna Woolums (13), Jan Ratcliffe (14), Timothy Baker (16), Russ Schoetker (17), Richard Eagan (23), Hugh Rennie (24), Stan Rockwell (25), Robin Stewart (26) and Phil Collins (27).
Minutes submitted by Timothy J. Baker, secretary. 2/13/2000
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March 4
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The Huntington Homeowners' Association Inc. held a special meeting on March 4, 2000, to consider a board recommendation that the association contract with Terminix Inc. for treatment and prevention of subterranean termite infestations, and that the association members be assessed $450 each to cover the first-year cost of the contract. The meeting was held at 10 a.m. at the swimming pool. Eighteen association members attended the meeting. A quorum being present, Mr. Easterlin called the meeting to order. Mr. Easterlin gave a brief explanation of the purpose of the meeting, and of the procedure that the board had followed in obtaining bids. After that, he gave the floor to association vice-president Rick Eagan.
Mr. Eagan said that he had done business for several years with Exterm-A-Tech Inc., one of the other companies that had submitted a bid to the board. He said he personally preferred Exterm-A-Tech to Terminix, as he felt they would provide superior service. Mr. Eagan said that after the board voted to recommend that a contract be awarded to Terminix, he asked Exterm-A-Tech if they could improve their bid. He said they had done that, so that their bid was financially equal to or better than that of Terminix.
There was some discussion of any differences between the two bids, and of the procedure that was followed in obtaining them. It was moved by Irene Schoetker (#17) that the association accept the recommendations of the board to hire Terminix and assess each association member $450. The motion was seconded by Phil Collins (#27). Those present voted 17 to 1 in favor of the motion. In addition, three proxies held by Mr. Baker were voted in favor of the motion. Thus, the final vote was 20 to 1 in favor. Following the vote, Mr. Baker said that the board would now prepare language that could be added to the association covenants to legally transfer the responsibility for termite protection to the association, just as was done in the original covenants with exterior painting and roof maintenance. Another vote will be required when that language is ready.
Following the meeting, Mr. Easterlin expressed the board's appreciation to Mr. Eagan for bringing the need for a termite contract to the attention of the board, and for arranging for the bids to be submitted.
Click here to see some details of the contract.
(Minutes submitted by Timothy J. Baker, secretary.)
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1999
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March 10
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The Huntington Homeowners' Association met at 7:30 p.m. Thursday, March 10, at the Park Place of St. Petersburg on 4th Avenue N., primarily to discuss rules and regulations that had been proposed by various committees. A quorum of 16 owners was present.
Notices
Association President Ray Easterlin made several announcements at the beginning of the meeting, as follows:
Bayfront Central Locksmith at Central and 3rd Street N has provided some maintenance on the front gate mechanism at no charge to the association, and Mr. Easterlin suggested that any unit owners needing work on locks get bids from them. The owner of the company is Bob Morrisette, and their phone number is 821-3882. Mr. Easterlin is obtaining quotes for insurance coverage for the association and expects to have a recommendation soon. The subject was discussed at a board meeting and the directors feel that more liability insurance is needed, as well as hazard insurance on the common property and liability insurance for directors and officers.
An analysis of the association reserves will be undertaken, to insure that those reserves are in line with estimates of future needs. The reserves are for future roof repair and/or replacement, exterior painting of buildings, and unforeseen contingencies.
The lights around the swimming pool that had burned out have been replaced. As the bulbs had burned out much sooner than expected, replacements were provided free of charge by PM Lighting on 16th Street N. In addition, all of the bulbs have been replaced in the globe fixtures along 4th Avenue N and 2nd Street N. Those lights are maintained by the association. Kurt Garrett, the electrician who has been doing warranty work for Hyde Park Builders Inc., replaced the original halogen bulbs with standard clear 60-watt incandescent bulbs. He said some of the original bulbs were of too high a wattage and may have burned out because of excessive heat generation. He also recommended that unit owners use incandescent bulbs of no more than 60 watts in porch fixtures.
Awnings
Several owners had asked the Architectural Control Committee to investigate the feasibility of allowing fabric awnings to be installed by the individual owners, primarily because of problems caused by heat and glare in west and south-facing windows. At the same time, the alternative of using solar film on windows was proposed. After considerable discussion, two motions were passed on this issue. A motion was made by David Egbert of Unit 4 and seconded by Ed Wallace of Unit 11 that fabric awnings not be allowed. The motion passed unanimously.
A second motion was made by Mr. Egbert and seconded by Mr. Wallace that owners be allowed to apply on the inside of their windows solar film of medium or less tint. This motion also passed unanimously.
A representative of Solar Security Inc. of Tampa, which installs 3M brand window film, was present at the end of the meeting to answer questions and distribute brochures. The association did not specifically endorse this company or product, and owners are free to install solar film products from other suppliers or installers.
Architectural Control Committee Guidelines
This committee, chaired by Mr. Easterlin, submitted a proposed mission statement and proposed guidelines covering the installation by individual owners of flags and flagpoles, the use of patio umbrellas, and the installation of satellite dishes. Three motions were made and passed.
It was moved by Timothy J. Baker of Unit 16 and seconded by Arnold Myers of Unit 10 to approve the mission statement and the proposals regulating the use of flags and flagpoles and patio umbrellas.
The motion was adopted by a vote of 15 to 1.
The question of satellite dishes was discussed at length, both in general and in regards to the particular installation on the rear wall of Unit 17. The committee proposed allowing the satellite dishes to be installed on the roof or in the rear or side yard of a unit, with the prior written permission of the committee. This would have meant that Russ and Irene Schoetker, of Unit 17, would have been required to move their dish. Several owners argued against installation on the roof, for fear of maintenance problems, and because the association covenants specifically allow the dishes to be located on the rear wall of a unit, with the exact location to be determined by the Architectural Control Committee.
It was moved by Mr. Egbert and seconded by Phil Collins of Unit 27 that the installation on Unit 17 be allowed, with the conditions that the Schoetkers shorten the satellite mast so as to bring it closer to the rear wall, and that it be painted to match the siding as closely as possible. This motion was approved unanimously. It was then moved by Mr. Collins and seconded by Denisha Torres of Unit 9 that the association prohibit the installation of satellite dishes or other equipment on the rooftops. The motion was adopted by a vote of 14 to 1.
Mr. Schoetker shared with the association some information he had obtained from a company that installs satellite dishes. This company could install in any one building a single dish that would serve all the units in that building. This would require the cooperation and approval of all the unit owners in that building, and also the approval of the Architectural Control Committee as to the location and size of the dish. Included with these minutes is a copy of the information from Mr. Schoetker.
Rules Committee
The Rules and Regulations Committee, chaired by Joel Marantz of Unit 8, submitted to the membership proposed rules governing parking in the courtyard and the posting of signs on the individual lots. Mr. Baker objected to the paragraph relating to signs, since it seemed to prohibit political signs, possibly contrary to the association documents and local and other laws. A motion was made by Mr. Egbert and seconded by Charles Ratcliff of Unit 14 to approve the committee's recommendations, but to send the question of political signs back to the committee for a further determination. The motion was approved unanimously.
(Minutes submitted by Timothy J. Baker, secretary.)
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